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Project FP7-PEOPLE-IRSES: ASK no 269194 Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND Dr. Joanna Molenda-Żakowicz.

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Presentation on theme: "Project FP7-PEOPLE-IRSES: ASK no 269194 Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND Dr. Joanna Molenda-Żakowicz."— Presentation transcript:

1 Project FP7-PEOPLE-IRSES: ASK no Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND Dr. Joanna Molenda-Żakowicz University of Wrocław, Poland Department of Physics and Astronomy, Institute of Astronomy

2 Plan of the Presentation Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.Brief Introduction to the Project 2.Project Timetable and Activities 3.Secondments Plan Implementation 4.Reporting 5.Internal and External Communication 6.Administrative Aspects 7.Products 8.Dissemination and Exploitation 9.Financial Aspects 10.Possible Blockages and Other Issues 11.Questions

3 FP7-PEOPLE-IRSES: ASK „Sounding Stars with Kepler” „Sounding Stars with Kepler” Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1 May

4 Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1 „Sounding Stars with Kepler”

5 Synergies... Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1

6 ...and complementaries Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1

7 KASC 1

8 Project Timetable and Activities Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.How is the project work advancing? 2.Is the project on schedule? 3.How has the project advanced with regard to products and results? 4.How are the budget and activities distributed? 5.Have there been plans for changes in the work programme? 2

9 Secondments Plan Implementation Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 3

10 Secondments Plan Implementation 3

11 Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND Secondments Plan Implementation 3

12 Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND Secondments Plan Implementation 3

13 Reporting Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 4 The first report: should be submitted at the end of the first reporting period (May 1 st, 2013). 60 days after this deadline the report has to be submitted on SESAM, together with form Cs of the beneficiaries which original must be sent signed and dated. Mid-term report covering the half of the first reporting period up to 01/05/2012, i.e. the first year of implementation of the IRSES.

14 Internal end External Communication Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.Are meetings organised as planned? 2.Which meetings have been planned/have already taken place? 3.What is the function of the meetings? 4.Who are the attendees of the meetings? 5.How are the minutes of the meetings taken? 5

15 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.Is the project agreement information up-to-date? 2.Are there changes in the contracting organisation? 3.How is the project work organised? 4.Does the project have a steering group? 5.What is/are the method(s) of communication within the partnership? 6.How often the Partners are contacted? 7.How is the progress of the project work followed? 8.How is the project work documented? 9.Does the project have a project website? 10.What is the content of the website? 6

16 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 6 web site:

17 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 6 web site:

18 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 6 web site:

19 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 6 web site:

20 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 6 web site:

21 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 6 web site:

22 Administrative Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND Documents available during the monitoring visit: grant agreement partnership agreement Annex I documents related to products copies of the money transfers to the partners internal reports 6

23 Products Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.What deliverables and products were presented in the application? spectroscopic and photometric observations internet web site scientific publications multimedia presentations science events: seminars, workshops, meetings seminars and workshops invited or contributed talks and posters at conferences 2.Are there changes to these? 3.What is the current stage in the development of the deliverables? 4.Has the partnership agreed on intellectual property rights? 7

24 Dissemination and exploitation Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.Where will the final products/outcomes of the project be used/exploited? 2.Which outcomes will be disseminated? Where? To whom? When? 3.What dissemination material does the project have? 4.Which methods are used for dissemination? 5.Is dissemination taking place at different levels (local, national, European)? 6.How are dissemination activities followed? 8

25 Financial Aspects Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.What type of account is used? 2.How is the project costs followed? (Flat rates, overheads, management.) 3.How do partners report their expenses? 4.How are money transfers within the project organised? 5.How are the costs followed? Which costs are reported under each budget line, do the costs stay within planned budget? 6.Do Beneficiaries gets the required support on time? 9

26 Possible Blockages and Other Issues Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 1.Polish law: inconsistent and not up to date obsolete legislative solutions affect various areas of activity, including in particular the realization of international Projects formally, the administrative support is lacking or insufficient at all levels → all support of the local administration is an acts of good will, not the actual regulations the work of the coordinator is not sufficuently acknowledged and in the worst case may not be takien into account in the evaluation of the scientists the coordinator is responsible for all possible issues and in case of problems can not request (and in practire also expect) any support 2.The non-funded third-country Partners realize too few or too short secondments. 3.Due to various problems, also the Beneficiaries are late with secondments. 10

27 Possible Blockages and Other Issues Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND The Big Dipper is not a constellation itself but part of a larger pattern known as Ursa Major (the Great Bear.) The ancient Chinese called it the Celestial Bureaucrat. 10

28 Questions Monitoring visit of the Research Executive Agency (REA); 11 September, 2012, Wrocław, POLAND 11 1.Is there any way the EU Commission can help fix the Polish law? 2.How to report on short visits or visits during which the non-EU Partner travels from one EU Partner to another? (Short visits are included in Annex I but not in the Gantt table of planned secondments) 3.How to report on visits which start in the middle of the month? 4.Mid-term report: Only electronically? SESAM or Participant Portal (or is it the same)? Form C? Which documents should be sent by courier?


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