1. Introduction to the 7th FRAMEWORK PROGRAMME and the ICT RESEARCH THEME
Practical information on how to participate in best proposals
Raphael Koumeri - PLANET S.A
16 October Belgrade
Serbian Chamber of Commerce

2. Research and Development Rationale
To be a competitive, knowledge-based economy, the EU must become better at producing Knowledge through RESEARCH, at diffusing it through EDUCATION and at applying it through INNOVATION
Some data to compare with US and Japan
EU R&D average spending has stagnated at around 1,84% of GDP since the mid 1990s, and has been steadily declining compared to Japan and US ( 3,18%GDP and 2,68%GDP resp.)
Lower spending on R&D by the private sector is a key reason for the EU's low figures and the gap between R&D expenditure in US and EU companies is widening
Business financing of R&D accounts for only 1.2% of GDP in the EU, compared to 1.9% in the US and 2.4% in Japan
>> R&D investment at 3%of the GDP by 2010 seems to be an objective far out of reach

3. Evolution of EU Research Framework Programmes
EU Framework programmes have been implemented since 1984 and are the main financial tools through which the EU supports R&D activities covering almost all scientific disciplines.
3,75
5,39
6,6
13,1
14,96
19,5 2 4 6 8 10 12 14 16 18 20 50
50,5

4. The EU 7th Framework Programme for Research and Technological Development (FP7, 2007 – 2013)
Covers a period of 7 years, between 2007 and 2013
Has a total budget of over 50 billion €, mainly spent on grants to research actors all over EU and beyond for co-financing R&D and demonstration projects.
Has 2 major strategic objectives:
Strengthening the S&T base of the European industry, and
Encouraging its international competitiveness through research that supports EU policies

5. The 4 pillars of FP7 COOPERATION IDEAS PEOPLE CAPACITIES
THEMES (Topics) 1 2 3 4 5 6 7 8 9 10
IDEAS
European Research Council
ERC
PEOPLE
Marie Curie Measures
Training
Initial
Learning
Life-long
Academia
Industry-
INCO
Actions
Specific
CAPACITIES
structures
Infra-
SMEs
Knowledge
Regions of
Research
Potential
Science in
Society
ICPC
Development of Research Policies

6. Total: M EUR
(incl. Joint Research Centre Mio. €)

7. 3 Funding Schemes – 5 project types
Collaborative Projects (CP)
Large-scale integrating projects (IP)
Ambitious objective-driven research via “Programme Approach”
Addressing multiple issues
Generally multi-component and multi-disciplinary
10-20 participants, 3-5 years, 4-25 M€ funding
Small or medium scale focused research actions (STREP)
Well defined on single focused issue
“Project” approach
Mainly mono-disciplinary
Single component
5-10 participants, 2-3 years, 1-4 M€ funding
Networks of Excellence (NoE)
Coordination and Support Actions (CSA)
Coordinating or networking actions (CA)
Support actions (SA)

8. Who can apply?
as a basic rule: COOPERATION between Countries and Organisations (Applications should come from multinational consortia and NOT from individual organisations)
a wide range of organisations and individuals (Universities, Research centres, SMEs, PAs, even individuals …)
as a general principle from any country in the world but procedures and funding vary for different groups of countries
EU member states and countries associated to FP7 (through S&T agreements, EEA agreement and MoU) enjoy the broadest rights and access to funding
The International Cooperation Partner Countries (e.g. Russia, Developing countries, Mediterranean and WB) participate under same conditions as EU MS but consortia must have a higher minimum number of participants.
>> SERBIA is an Associated Country to FP7
The associating MoU was signed on 13 June 2007, hence legal entities established in Serbia are able to receive Community contributions for contracts/grant agreements signed after 1 January 2007

9. ICT in FP7 at a glance
ICT sector represents itself the 6-8% of the EU’s GDP
ICTs are vital to:
Boost innovation, creativity and competitiveness throughout the economy
Deliver cutting-edge science in all scientific and technological areas
Tackle social challenges and meet the challenge of an ageing society
EU aims to master ICTs in order to meet the globalisation challenges thus sets ICTs as one of the key themes in FP7
COOPERATION : the ICT theme is the largest with 9,1 B€
CAPACITIES : the e-Infrastructures strand has a budget of 600m €
IDEAS and PEOPLE : Cover all scientific and technological research, and therefore also fund ICT-related research.

10. ICT in the FP7 COOPERATION programme
Security
Socio-economic
Health
Space
sciences and the
Food,
humanities
agriculture,
biotechnology
Transport
Environment
ICT -
Energy
Information
Nanosciences,
and
nanotechnologies,
Communication
materials, &
Technologies
production
9.1 B€ ( )
technologies

11. ICT Work programme approach and structure
A two-year WP ( ) to ensure concentration of effort and visibility for the research Community
Presents a limited set of Challenges addressing
Technologies (to respond to industry and technology needs and reinforce EU industrial strengths)
Applications (to seize new opportunities and respond to EU’s socio-economic challenges)
A Challenge is addressed through a limited set of Objectives that form the basis of Calls for Proposals (Limited number of calls,3 over 2 years) An Objective is described in terms of
Target outcome - in terms of characteristics
Expected impact - in terms of industrial competitiveness, societal goal, technology progress
Identifies Funding Schemes

12. ICT Work Programme 2009-2010 Draft Challenges
Socio-economic goals
4. Digital libraries & content
5. ICT
for health
6. ICT for mobility & sustainable growth
7. ICT for indepe-ndent living and inclusion
1. Network and
service
infrastructures
2. Cognitive systems,
interaction, robotics
Future and Emerging
Technologies (FET)
Industry/Tech needs
3. Components, systems,
engineering

13. ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009
Challenge 1: Pervasive and trusted network & service infrastructures
1.1 Network of the Future
1.5 Networked Media and 3D Internet
Challenge 2: Cognitive Systems, Interaction, Robotics
2.1 Cognitive systems and Robotic Systems
2.2 Language based interaction
Challenge 3: Components, Systems, engineering
3.2 Design of Semiconductor Components and Electronic-based Miniaturised Systems
3.3 Flexible, Organic and Large Area Electronic
3.4 Embedded Systems Design
3.6 Computing systems
3.8 Organic Photonics and other disruptive Photonics Technologies

14. ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009
Challenge 5: Towards sustainable and personalised healthcare
5.1 Personal Health Systems
5.2 ICT for Patient safety
5.4 International Cooperation on Virtual Physiological Human
Challenge 6: ICT for Mobility, environmental sustainability and energy efficiency
6.1 ICT for safety and Energy Efficiency in Mobility
6.3 ICT for Energy Efficiency
6.4 ICT for Environmental Simulation &Monitoring
Challenge 7: ICT for independent Living and Inclusion & Participatory governance
7.1 ICT and Ageing
7.2 Accessible and Assistive ICT
7.3 ICT for Governance and Policy Modelling

15. International Cooperation
Aims
to support EU competitiveness through research partnerships with third countries
To address issues of common interest and mutual benefit in support of other EU policies
Is implemented through
Opening up of all ICT WP objectives to the participation of organisations from International Cooperation Partner Countries-ICPC (note: this include Bosnia and Herzegovina)
Funding scheme CP(STREP and IP), NoE, CSA (CA, SA)
SICA: SPECIFIC INTERNATIONAL COOPERATION ACTIONS
collaborative projects with ICPC countries in the areas of mutual interest
Horizontal International Co-operation Actions

16. ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009
HORIZONTAL SUPPORT ACTIONS FOR INTERNATIONAL COOPERATION
Such actions will be supported in addition to the just mentioned challenges and FET
9.1 Horizontal support actions for international cooperation
Support to Information society policy dialogues and strengthening of international cooperation; to the uptake of EU ICT research results in developing countries; to the competitiveness of EU industry by identifying strategic partners and by developing international policy objectives and market development priorities
9.2 Supplement to support International Cooperation between ongoing projects
Reinforced cooperation between FP projects addressing Trustworthy ICT, Nanoelectronics, Micro/nanosystems, Embedded systems, and ICT for mobility with partner projects funded by agencies in industrialised countries with an S&T agreement; WP projects supported are in Obj. 1.4; 1.7; 3.1; 3.6; 3.7; 6.1; 6.2
9.3 General Accompanying Measures
Promotion for building up and attracting more ICT research expertise in Europe; Networking to raise awareness of pre-commercial procurement in Europe; Coordination for a common approach in the setting up of shared research facilities or excellence centres; Actions for the coordination of research in the economics of ICT; A platform to facilitate access to finance for innovative SMEs participating in the ongoing ICT projects in the FP

17. SICAs in the ICT Work Programme 2009-2010 (Call 5)
ICT : Engineering of Networked Monitoring and Control Systems
The activities address engineering technologies for large scale, distributed and cooperating systems for monitoring and control. Wireless sensor networks are included
Target outcomes are:
Foundations of complex systems engineering
Wireless sensor networks and cooperating objects
Control of large scale systems
Cooperation with the Western Balkan countries (i.e. B&H), USA and India is encouraged

18. How to participate ?

19. Fundamental Concepts on PARTICIPATION
Participation is via Trans-European collaborative projects and proposals
Usually at least 3 independent legal entities from 3 different MS/AC, but for collaborative projects with partners from ICPC: minimum 4 participants (2 in MS/AC and 2 in ICPCs)
In response to specific calls for proposals
Requires understanding of FP7, specific (ICT) work-programme and call specifics, procedures, regulations, etc.
Proposal preparation takes anything between a few months and a few weeks ahead of submission: proposals may be written by any (or all) of the partners, however in practice are most usually developed by a small number of core partners
Evaluation of proposal by external experts
Project implementation lasts typically around 2-5 years and is subject to contract.

20. Why get involved? Prestige International nature of research
Funding opportunities which don’t exist nationally
Sharing expertise / facilities
Networking
Meeting staff/student expectations:
New IP and curriculum development
Staff training and development – broaden skill and competence base
Career development

21. But first ask yourself…
Do you clearly understand the pro’s and con’s of involvement in FP7?
Are you willing to co-operate internationally?
Do your capabilities match the Call requirements?
Do you have resources to invest in time and money?
Do you have a supportive team and organisation?
Are there any favourable external research conditions to exploit?

22. … and get ready! Read the Commission Work Programme (ICT WP)
Identify topic + preferred funding scheme - Check deadline in WP and Call Text
Read “through the lines” of the WP and Identify possible activities based on
Full understanding of topic and policy objectives OR Identify niche where you can contribute
Understand the partner search dynamics
Keep your profile ready >> so as to react with no delays
Be ready to customize it >> it must fit into profiles described by projects
Show your excellence >> your “extra mark” to be chosen
Show you are reliable >> be informed and show you know the rules of the game
Show you are able to communicate in English and start learning the language of Brussels >> Partner Profile Screening Checklist provided as handout material
Establish contacts
Face-to-Face: info-days, thematic conferences, thematic workshops, etc.
Approach the speakers - Giving your business card is not enough! Present your institution and yourself – have flyers, brochures with you!
Show you have ideas and visions, ask whether you can send additional information per
From a distance - Searchable project databases (IDEAL-IST, CORDIS), NCP and IRC, etc
Find out about the projects and their consortia, google the researchers.
Do not be afraid to contact them: Mail and call - Strategic profile, vision, ideas, BE PROACTIVE !

23. Two Case scenario for Participation
Project idea
Co-ordinator
Research offer
Partner
Technological offer

24. Proposal Idea Screening
To make sure the project is good
Are the objectives clearly expressed?
Is there a market vision beyond research activities?
Are you sure about ist fitting the EC work-programme?
Is it linked with running FP6/7 projects?
Is the co-ordinator experienced?
Has the idea been pre-screened with the EC?
>> more details on the proposal aspects are provided in the „Checklist proposal idea screening“

25. Consortium creation Partners are found through contacts established
FP7 consortia MUST be characterised by a range of complementarity in terms of
Expertise
Disciplines
Geography
Organisation types (e.g. academia, SMEs, etc)
Human resources
Number of partners depends on
Subject, tasks, project type - minimum three partners from three Member States or Associated Countries
An experienced co-ordinator is an important plus

26. Proposal development Work plan and Resources to be committed
Overview of Work Plan
Should include rationale for technical approach
Research and Technological Aspects
Potential risks and fallbacks / contingency plan
Phasing and check points / milestones
Graphical presentation of the project components ― Gannt and Pert charts
Workpackage and Deliverables list + Workpackage description
FP7 costing based on co-financing, no profit Usual method — particularly at beginning of FP7 — will be reimbursement of eligible costs
Eligible = actual; incurred during the project; determined according to usual accounting and management principles/practices; used solely to achieve project objectives; consistent with principles of economy, efficiency and effectiveness; recorded in accounts (or the accounts of third parties); exclusive of non-eligible costs
May also use flat-rate and lump sum financing
All three methods may be combined

27. FP7 Financial Contribution Absolute Maximum Funding Rates
Split between types of activity as rates vary by type
Research and technological activities – 50% of eligible costs except for:
Public bodies – 75%
Secondary and higher education establishments – 75%
Research organisations (non-profit) – 75%
SMEs – 75%
Demonstration activities – 50% of eligible costs
Other activities – 100% of eligible costs
Frontier research actions – 100%
Co-ordination and support actions – 100%
Training and career development of researchers actions – 100%
! Receipts are taken into account to determine the final Community contribution

28. Proposal Submission and Evaluation
One stage e-submission via EPSS – Electronic Proposal Submission System

29. Proposal Submission and Evaluation Evaluation Criteria
SCIENTIFIC & TECHNICAL QUALITY
3/5
IMPLEME-NTATION
3/5
IMPACT
3/5
Soundness of concept and quality of objectives
Acknowledgement of, and development beyond, the ‘state-of-the-art’
Methodology and Work Plan
Quality of co-ordination
Innovative character
Quality and effectiveness of methodology and plan
Quality and effectiveness of the support action mechanisms and work plan
Management structure and procedures
Quality, complementa-rity and balance of the consortium
Matching between consortium and proposal objectives
Appropriateness of allocation of
Budget
Staff resources
Equipment
Expected impacts listed in Work Programme per topic
Measures for
Dissemination
Exploitation of project results
IPR management
Spreading excellence
Disseminating knowledge through stakeholder and public engagement
Overall Threshold = 10 > (3) + (3) + (3)

30. Beyond Submission Key Steps before starting the project
Authorisation and CFP forms, delivery of Technical Annex
Grant Agreement and Consortium Agreement
Grant Agreement concluded between the Commission and the Co-ordinator
Consortium Agreement concluded between partners prior to the signature of the Grant Agreement
Project account and staff recruitment (if necessary)

31. FP7 Participation Summary of Key Phase Characteristics
Feasibility
2. Consortium
Formation
3. Proposal
Development
4. Contract
Negotiation
5. Roll-Out & Implementation
Proposal idea & proposal summary
Partner search
EC templates & submission forms
Negotiation & re-costing
Technical Work
Establish contacts & agreements
Admin. & Legal Mgt
Consortium Agreement
Role in proposal & target budget
Allocation of proposal parts among partners
Payments & Financ. Mgt
Final contract signature = effective start of project
Explore initial contacts
IPR Mgt.
Final proposal submission
Auditing
Action Plan for proposal development
Reporting
Agree on overall budget & partner shares

32. Where can I get more information and help? 1/2
See the list of National Contact Points addresses at
FP7 NCP in Serbia are Ms Svetlana Bogdanovic (Ministry of Science) and Ms Gordana Petrovic (Ministry of Telecommunication and Information Society)
FP7 – ICT web site on CORDIS at This sites contain a great deal of information about FP7 and ICT, including the latest information updates, the calendar of Calls for proposals, the text of the Calls, frequently-asked questions (FAQs), and more. For particular Calls, first check the detailed Guide for Applicants, which is included in the Call documentation
On Participation Rules in FP7
Contact the dedicated Research Enquiry Service, which will assist those new to participation in EU FP, at

33. Where can I get more information and help? 2/2
On proposal development and e-training courses
(M. Morron FP7 book)
ICT information desk:
Address European Commission The ICT Information Desk Information Society and Media Directorate-General Office BU31 01/19 B-1049 Brussels, Belgium
Fax
Contact Form at
Partner search facilities
Cordis database:
IDEALIST:
IS2WeB, SEE-INNOVATION and other SSA databases: ,…

34. Thank You! For more info, please contact
Raphael Koumeri –
Désirée Pecarz -
Natasa Radovic -