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Euresearch Head Office  www.euresearch.ch  phone +41 31 380 60 00 From Project Idea to Project Management Dr. Patrick Furrer, ICT NCP.

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Presentation on theme: "Euresearch Head Office  www.euresearch.ch  phone +41 31 380 60 00 From Project Idea to Project Management Dr. Patrick Furrer, ICT NCP."— Presentation transcript:

1 Euresearch Head Office  www.euresearch.ch  phone +41 31 380 60 00 From Project Idea to Project Management Dr. Patrick Furrer, ICT NCP

2 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch From Project Idea to Project Management t + 12 months Project Idea Project Preparation Build a Proposal Sub- mission Evaluation How to negotiate Project Management t=0 EURESEARCH-Support

3 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Project Idea  Who can participate in FP7? Any legal entity established in a Member State (MS), associated country (AS) or in a third country  How many project partners do I need? At least 3 independent legal entities from different MS or associated country  Who is entitled to funding? Same as above, except USA, Canada, Japan, South Korea, Australia, New Zealand

4 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Project Types*  Collaborative projects  Large Projects  Small Projects  Networks of Excellence  Ideas Starting & Advanced Grants  Marie-Curie Fellowships  Integrated Infrastructures Initiatives, Research for the benefit of SMEs, SICAs, etc  Coordination and Support Actions (for all FP7) *… also called “funding schemes”

5 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch AMI - Augmented Multi-party Interaction Description: Exploitant des technologies avancées, AMI permet notamment d’enregistrer des réunions ou des vidéoconférences afin d’y retrouver rapidement différents types d’information au travers d’interfaces personnalisées Données du projet  Projet intégré IST  15 partenaires, 9 pays dont CH: IDIAP, FastCom, Spiderphone  Budget : 17 M€ Contribution européenne: 13 M€  Coordination: IDIAP, Martigny, Hervé Bourlard www.amiproject.org Cooperation – example project

6 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Données du projet:  Priorité: NanoMatPro  54 partenaires, 3 de CH: SUPSI, Bally & Concentris  Durée: 2004-2008  Budget: 10.4 M€  Coordinateur: Confédération Européenne de l’Industrie de la Chaussure, Belgique http://www.CEC-made-shoe.be Description: création d’une communauté de transformation et de production de savoir dans le secteur de la chaussure, visant à  Améliorer le confort  Réduire l’impact environnemental  Se centrer sur les préférences du client Cooperation – example project

7 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch DYLAN: Etude des différents modes de penser, d’argumenter et d’agir contribuant à la construction et au transfert des connaissances dans la diversité des contextes économiques, politiques et éducatifs. Données du projet  Project intégré Sciences Humaines et Sociales  20 partenaires de 13 pays, dont UNIL, UNI Genève, Uni Bâle, Sciprom  Budget : 5 M€  Coordination: Univ. De Lausanne, Anne-Claude Berthoud Cooperation – example project

8 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Project type: STREP Duration: 36 months Budget: 3 M€ Coordinator: HES-SO www.perplexus.org Cooperation – example project

9 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch  Network of Excellence on Foundations, Software Infrastructures and Applications for large scale distributed, GRID and Peer-to-Peer Technologies  120 researchers 160 PhD students  www.coregrid.net www.coregrid.net Cooperation – example project

10 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Données du projet:  Priorité: Technologies de al Société de l’Information  15 partenaires, incl. Valtronic  Durée: 2004-2006  Budget: 2M€  Financement Valtronic: 50%  Coordination: Asuta (Israel) www.intellidrug.org Description: Dispositif sur un dentier pour administrer des médicaments dans la cavité buccale INTELLIDRUG – Controlled Drug Delivery Cooperation – example project

11 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch HIM – Highlights in Microtechnology Description: Ecole d’été en microtechnique, dans les thèmes de communication satellitaire, sciences de la vie, micro-dispositifs pour satellites et micro-optique Données du projet  Type: SCF / Marie-Curie  3 partenaires dont 2 Suisses: IMT, Uni- Neuchâtel et FSRM, Neuchâtel  Durée: 2006-2009  Budget : 390 k€  Coordination du projet: IMT, Uni-NE, L. Vaccaro www.highlights-microtech.org PEOPLE – example project

12 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Description: MULTIWAVE aims at developing a compact, cost-effective light source suitable for deployment in current and future broadband optical networks. Project Data  CRAFT Project  6 partners, 2 from CH: ETH Zurich & Time Bandwidth Products  Duration: 2 years  Budget : 1.9 M€  Funding Ind/SME: 50%  Funding ETH: 100%  Coordination: ETH Zurich CAPACITIES – example project

13 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Ideal-IST: Your worldwide ICT PartnerSearch Network  Specific Support Action (SSA)  Worldwide network and ICT Support Services  Operational from 1996  Supported > 2000 consortia to find partners  Quality Check of your project idea IDEAL-IST is funded by the European Commission www.ideal-ist.net Example of Support Action

14 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch From Project Idea to Project Management t=9 montht=36 - 48 month Project Idea Project Preparation Build a Proposal Sub- mission Evaluation How to negotiate Project Management t=0 EURESEARCH-Support

15 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Project Preparation Does my project idea fit into FP7?  Cooperation is (mostly) top-down Call Fiches (early publications) describe :  Research themes open for project in FP7  Funding schemes (project type)

16 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch  Personal contacts  European conferences linked to FP7  European Infodays to calls on FP7  Cordis project database for experienced partners  http://cordis.europa.eu/fp6/projects.htm http://cordis.europa.eu/fp6/projects.htm  Existing partner search facilities (NCP networks)  www.smesgohealth.org www.smesgohealth.org  www.ideal-ist.net www.ideal-ist.net FP7 – Partner Search

17 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch From Project Idea to Project Management t=9 montht=36 - 48 month Project Idea Project Preparation Build a Proposal Sub- mission Evaluation How to negotiate Project Management t=0 EURESEARCH-Support

18 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Build (Write) a proposal  Which documents are important? -> Work programme -> Official Cordis Call Fiche -> Guide for Applicants http://cordis.europa.eu/fp7  Criteria of importance for success? -> Formal criteria -> Scientific/technological excellence -> Quality & efficiency of implementation & management -> Potential impact

19 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Projects Preparation - Costs Eligible cost = Direct cost + Indirect costs (overhead) Eligible costs  Occur during the project  Usual accounting and management principles apply  Must be recorded in the accounts  Used for the sole purpose of achieving the objectives of the project Non eligible costs  Identifiable indirect taxes; e.g. VAT  Exchange losses  etc.

20 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch FP7 Reimbursement Rates

21 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch  Researchers: + expenses related to travel + expenses being away from home + expenses attending interviews for the following job  Institutions receive up to €600/month - Figures are indexed to the cost of living in the country PEOPLE – financials

22 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch From Project Idea to Project Management t=9 montht=36 - 48 month Project Idea Project Preparation Build a Proposal Sub- mission Evaluation How to negotiate Project Management t=0 EURESEARCH-Support

23 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Proposal Submission  During an open ‘Call for Proposal’  Every call comes with a work programme -> detailed & specific description of particular topics -> criteria regarding size of consortium, funding schemes etc.  Calls are published on CORDIS -> find a call!find a call!  and on EURESEARCH -> all open calls!all open calls!

24 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch COOPERATION CAPACITIES IDEAS PEOPLE http://cordis.europa.eu/fp7/dc/index.cfm Con- nect to the indi- vidual call infor- mation

25 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Submission  How and where do I submit the proposal? Electronic Proposal Submission Service (EPSS)  -> online preparation only  -> Electronic submission only  -> Pre-registration mandatory  -> The EC assigns each proposer a Proposer Identitification Code (PIC)

26 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch From Project Idea to Project Management t=9 montht=36 - 48 month Project Idea Project Preparation Build a Proposal Sub- mission Evaluation How to negotiate Project Management t=0 EURESEARCH-Support

27 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Evaluation Proposal Individual evaluation Consensus Panel review Consultation of programme committee (if required) Commission funding and/or rejection decision with hearing (optional) Thresholds Eligibility Negotiation Commission ranking Commission rejection decision Ethical Review (if needed) Ethical Scrutiny (if needed) Applicants informed of results of expert evaluation* invitation to submit second-stage proposal, when applicable Applicants informed of Commission decision

28 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch From the Project Idea to the Project Mgt t=9 montht=36 - 48 month Project Idea Project Preparation Build a Proposal Sub- mission Evaluation How to negotiate Project Management t=0 EURESEARCH-Support

29 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Negotiation  Successfully evaluated proposals are negotiated  Usually a process between a project officer (PO) and the coordinator or the core-team  Clustering/concertation possible  Budget ceiling  Rewriting/revising the Description of Work or the so-called Technical Annex from the Part B  The terms & conditions in:  Grant Agreement (EC & Consortium)  Consortium Agreement (signed by partners only)

30 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch From the Project Idea to the Project Mgt t=9 montht=36 - 48 month Project Idea Project Preparation Build a Proposal Sub- mission Evaluation How to negotiate Project Management t=0 EURESEARCH-Support

31 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Project Management  Scientific & Administrative coordination  Coordination needs experience  Management costs < 7%  Responsibilities of the Coordinator  Direct and regular liaison with the EC  Monitoring and reporting  Grant and Consortium Agreement management  Meetings planning and organization  Decision-making and managing risk

32 Euresearch Head Office  www.euresearch.ch  phone +41 31 380 60 00 Euresearch Network / Services

33 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Euresearch - The network St. Gallen Basel Zürich Neuchâtel Genève Lausanne Lugano - Ticino Bern Fribourg Luzern Swisscore Brussels Headoffice Bern Regional Offices: Generalists, Admin, Legal & Financial Support Head Office: Specialists, Scientific and Strategic Support SwissCore: Lobbyists, Brussels contacts & meeting space

34 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Euresearch services Information and Training  Euresearch WEB www.euresearch.ch  Euresearch INFO www.euresearch.ch/newsletter  Euresearch E-ALERT www.euresearch.ch/e-alert  Euresearch EVENTS www.euresearch.ch/events

35 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Advising and Support  Helpline info@euresearch.ch info@euresearch.ch  Partner search http://www.euresearch.ch/index.php?id=partner http://www.euresearch.ch/index.php?id=partner  Project pre-screening http://www.euresearch.ch/index.php?id=51 http://www.euresearch.ch/index.php?id=51  Intellectual Property Rights http://www.euresearch.ch/IPR http://www.euresearch.ch/IPR  Administrative support http://www.euresearch.ch/ro http://www.euresearch.ch/ro Euresearch Services

36 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Upcoming Euresearch Events Mai 2008  29.05 in Lausanne: Health in FP7 June 2008  02.06 in Basel: Health in FP7  03.06 in Zürich: New Frontiers New Challenges  06.06 in Bern: Initial Training Network (ITN) call 2008  19.06 in Bern: SwissAeroDay  24.06 in Bern: Infoday Food, Agriculture, Fisheries… www.euresearch.ch/events

37 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch  Check Insiders‘ infos from this presentation  Visit the www.euresearch.ch websitewww.euresearch.ch  Profile yourself on Euresearch.ch: http://www.euresearch.ch http://www.euresearch.ch  Register for a specific event on: www.euresearch.ch/events www.euresearch.ch/events  Surf on FP5-FP6 projects DB: http://cordis.europa.eu/search/index.cfm?dbname=proj http://cordis.europa.eu/search/index.cfm?dbname=proj  Register to be an evaluator: http://cordis.europa.eu/emmfp7/ http://cordis.europa.eu/emmfp7/  Contact us: http://www.euresearch.ch http://www.euresearch.ch Your homework now!

38 © Euresearch  Patrick Furrer  May 2008  Getting into FP7  www.euresearch.ch Thank you very much for your attention!


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