Presentation on theme: "Dimitra Koutsantoni John Montgomery"— Presentation transcript:
1Dimitra Koutsantoni John Montgomery Workshop on EU FP7Dimitra KoutsantoniJohn Montgomery
2Overview of workshop What is new in FP7? Programmes, themes, funding schemesRules of participation/eligibilityFunding opportunities for Social Scientists:New themesNew programmes (ERC-Starting researcher grant)Changes in existing programmes (Marie Curie)Calls timetable and deadlinesMaking an applicationForms (electronic forms, parts of the form)Structuring a proposal-what to includeEvaluation criteria-how to address themWhere to go for information (websites, etc)Partners (where to find them, paperwork needed)Costing issuesDos and Don’ts
3What is new in FP7? More money! (€54 billion vs. €19 billion in FP6) New terminologyNew programmes and themesNew costing rulesSimplified application guidelines and proceduresFewer evaluation criteria (for example no 'relevance to Commission objectives' criterion, though they still need to be addressed!)Higher rates of reimbursementChanges to reporting and audits
4New terminology FP6 FP7 What does this mean? Instruments Funding SchemesTypes of Project allocated by Commission to a topicContractGrant AgreementBinding contract between Commission and participantsParticipants/ContractorsBeneficiariesAll main participants in project, who sign grant agreementAudit CertificateCertificate on the Financial StatementsIndependent auditor certifies that the costs claimed are correctPre-Existing Know-how (PEKH)BackgroundIntellectual Property brought into project by participantsKnowledgeForegroundNew knowledge created by participants during project
5The programmesCooperation (new theme: Socio-economic sciences and humanities)Ideas (new, European Research Council-ERC)People (Marie Curie-changes)CapacitiesEURATOMJoint Research Centre (similar to UK Research Councils)
6FP7 Funding Schemes Collaborative Projects (CP) Networks of Excellence Coordination and Support Actions (CSA)Support for Frontier Research (ERC)Research for the Benefit of Specific GroupsSupport for Training and Career Development of Researchers (Marie Curie)Combinations – e.g. CP and CSA
7General eligibility criteria Three independent participants from three different Member States (MS) or Associated countries (AC)Additional conditions can be established by the work programme or specific programmeCo-ordination and Support Actions/Training – at least one legal entity (no limit on place of establishment)Frontier research actions (ERC) – at least one legal entity established in a MS or AC
8Member States (MS), Associated countries (AC), Third countries EU-27Austria, Belgium, Bulgaria,Cyprus, Czech Republic,Denmark, Estonia, Finland,France, Germany, Greece,Hungary, Italy, Ireland, Latvia,Lithuania, Luxemburg, Malta,Netherlands, Poland, Portugal,Romania, Slovakia, Slovenia,Spain, Sweden, UKAssociated Countries (FP7)Croatia, Iceland, Israel,Liechtenstein, Norway, Serbia,Switzerland, TurkeyThird Countries (not EU-27 or AC)low-income, lower-middle-income or upper-middle-income country, identified as such in the work programmesNote: Industrialised third countries (such as Australia, Canada and the USA) can participate under the FP7 ‘Rules for participation’, but under their own funding, unless specifically set out differently in the relevant work programme
9Funding opportunities for Social Scientists Cooperation:Socio-economic sciences and humanitiesICTEnergyTransportRead work programmes carefully to identify suitable research questionsERC-Starting Research GrantMarie Curie ActionsITNs (International Training Networks)Industry Academia Partnerships and Pathways (IAPPs)Capacities:Science in SocietyResearch Infrastructures
10Cooperation: themes Health Food, Agriculture and Biotechnology Information and CommunicationTechnologiesNanosciences, Nanotechnologies, Materials and New Production TechnologiesEnergyEnvironment and Climate ChangeTransportSocio-economic Sciences and Humanities (new theme)SpaceSecurity Research
11Socio-economic sciences and humanities: research questions to be addressed Growth, employment and competitiveness in a knowledge society(innovation, competitiveness and labour market policies; education and lifelong learning; and economic structures and productivity)• A combination of economic, social and environmental objectives in aEuropean perspective (socio-economic models within Europe and across theworld; economic and social and cohesion across regions, the social andeconomic dimensions of environmental policy)• Major trends in society and their implications (demographic change,reconciling family and work, health and quality of life, youth policies, socialexclusion and discrimination)• Europe in the world (trade, migration, poverty, crime, conflict andresolution)• The citizen in the European Union (political participation, citizenship andrights, democracy and accountability, the media, cultural diversity andheritage, religions, attitudes and values)• Socio-economic and scientific indicators (the use and value of indicators inpolicymaking at macro and micro levels)• Foresight activities (the future implications of global knowledge, migration,ageing, risk and the emerging domains in research and science).
12Ideas: European Research Council (1) Two funding schemes:ERC Starting Grant attract & retain the next generation of researchersERC Advanced Grant attractive & prestigious grants for established leaders
13Ideas: European Research Council (2) Eligibility for ERC Starting grant:Applicants should have at least 2 years of experience after their PhD, but no more than 9 yearsThis can be extended by up to 12 years after the PhD in special circumstances (maternity/paternity leave, military/civil service)No allowance for part-time work (e.g. 2 yrs half time=2 yrs full time)Preference for projects NOT to be collaborativeNeed for collaborators MUST be absolutely justified
14People: Marie Curie actions (1): Funding schemes Host actionsIndividual actionsInitial training of researchers (ITN) : Marie Curie NetworksLife-long training and career development: Individual Fellowships; Co-financing of regional/national/international programmesIndustry-academia pathways and partnerships: Industry-Academia SchemeInternational dimension: Outgoing International Fellowships; Incoming International FellowshipsInternational Cooperation Scheme; Reintegration grants
15People: Marie Curie actions (2) Host Actions-This means:Host institutions/network applies for a number of fellows/researchersHost’s proposal is evaluatedSelected host/network advertises fellowship position and selects fellows/researchersContract duration with host, usually 4 yearsFellows’ stay depending on Action (up to 3years)
16ITNs Multi-site projects, mono-sites or twinnings At least at post-graduate or equivalent level researchers, typically during the first five years (or full-time equivalent) of their careers in research (with some exceptions)Typical Activities of an ITN:Training activitiesNetworkingVisits and secondmentsVisiting scientistsOrganisation of international conferences and other training events open to external researchersRecruitment procedure should be in line with the principles set out in the European Charter for Researchers and in the Code of Conduct for the Recruitment of Researchers. See:For a number of European policy links, see:
17Industry-academia partnerships and pathways Two-way partnership with at least one commercial enterprise and one academic organisation in two different Member or Associated CountriesTypical activities:Staff secondments between both sectors within the partnershipTemporary hosting in both sectors of experienced researchers recruited from outside the partnershipworkshops and conferencesAs an SME specific measure: a contribution to small equipment related to their participation in the co-operation.
18Marie Curie actions-Differences between FP7 and FP6 ITNResearch Training Networks, Host Fellowships for Early Stage Research TrainingInitial training of researchersIntra-European Fellowships, European Re-integration GrantsIndustry-Academia Pathways and PartnershipsToK-Industry Academia Strategic PartnershipsInternational DimensionOutgoing International Fellowships, Incoming International Fellowships, International Reintegration grants Specific ActionsExcellence Awards
19Capacities (1) Science in Society: 3 action lines Action Line 1: A more dynamic governance on the science and society relationshipAction Line 2: Strengthening potential, broadening horizonsAction Line 3: Science and society communicateAction Line 2:The evolving role of universitiesDefining better conditions for university researchPartnerships with the business sectorReinforcing knowledge-sharingGender and researchYoung people and science
20Capacities (2) Research Infrastructures ‘soft’ tools databases surveys e.g. SHARE-Survey of Health, Ageing and Retirement in Europe
21Calls: timetable and deadlines 25 April: ERC Starting Independent Researcher Grant- Call identifier: ERC-2007-StG –A7 May: Initial Training Networks-Call identifier: FP7-PEOPLE ITN10 May and 29 November: Socio-economic sciences and humanities-Call identifier: FP7-SSH31 May: Industry-Academia Partnerships and Pathways: FP7-PEOPLE IAPP
22Making an application (1) Electronic Proposal Submission Service (EPSS) (available at least four weeks before the call deadline)Co-ordinator must register on CORDIS and be sent password and access detailsPasses on access to other participantsComplete A formsUpload .pdf file of Part B (10Mb limit)Can revise up to deadlineDeadline strictly enforced‘Submission’ must be selectedEPSS user guide on:
23Making an application (2) The application formsPart AParticipant Identity Code (PIC) - a unique organisational identifier, not running for first callsBasic info – call details, title, summary, partners, budget…Part BCover Page, Table of ContentsS&T Quality (plus templates for work packages, deliverables and milestones)ImplementationImpactEthical IssuesConsideration of gender issues
24Writing the proposal-general guidelines (1) Take the steer from the Work ProgrammeUnderstand the Commission’s objectivesBe aware of Lisbon and Barcelona objectives and mention them!!!Also mention recent relevant communications from the European Commission (e.g. White and Green Papers)Be aware of the outcome of previous programmes and the nature of ongoing projectsUnderstand the funding schemesKnow what the evaluator is looking for (read evaluation criteria in work programme)
25Writing the proposal-general guidelines (2) Involve all partnersThink about the impact of the projectEuropean or Regional EconomyImpact on European Policy or LegislationSocial ImpactEnsure that ALL aspects are addressed (science, management, integration, training, technology transfer, dissemination….)Pay attention to layoutFollow the guidanceStick to the guidelines e.g. page and budget limitsAddress ethical, safety, regulatory and gender issues
27Cooperation: Evaluation criteria (2) Addressing ‘S & T Quality’:Have you explained the concept of the project?Have you clearly identified your objectives?Are your objectives achievable within your project?Have you addressed the state-of-the-art?Do you have improvement or innovation?Have you clearly described your aims and methodology?Have you described your overall strategy of the work plan?Have you used Gantt Charts ?Are the work packages explained?
28Cooperation: Evaluation criteria (3) Addressing ‘Implementation’:Have you described the management structure?Do you have an information management strategy?Do you have a knowledge management strategy?Its it matched to the complexity and scale of the project?Individual Participants and the Consortium as a whole:Have you identified the role of the co-ordinator?Have you described individual participants?Have you explained the consortium structure?Do you have the appropriate personnel/is it well balanced?Can you demonstrate relevant management experience?Do partners have the appropriate equipment?Can they illustrate integrated financial planning?Can they illustrate integrated project planning?
29Cooperation:Evaluation criteria (4) Addressing ‘Impact’:Have you described how your project will contribute to the expected impacts in the Work Programme?Does the project have suitably ambitious goals?Can you illustrate a contribution to economic competitiveness?Can you illustrate impact on quality of life?Can you illustrate the effect of shaping research in the field?Have you elaborated on your dissemination strategy?What about exploitation of results, IP (if appropriate) and knowledge management?
30ERC-Starting Grant: Evaluation criteria (1) (1) Potential of applicant (?/5)(2) Quality of project (?/5)(3) Research Environment ("pass/fail" and commented but not scored)
31ERC-Starting Grant: Evaluation criteria (2) Principal Investigator: Potential to become a world class research leadera. Quality of research outputHas the Principal Investigator published in high quality peer reviewed journals or the equivalent?To what extent are these publications ground-breaking and demonstrative of independent creative thinking and capacity to go significantly beyond the state of the art?b. Intellectual capacity and creativityTo what extent does the Principal Investigator's record of research, collaborations, project conception, supervision of students and publications demonstrate that he/she is able to confront major research challenges in the field, and to initiate new productive lines of thinking?
32ERC-Starting Grant: Evaluation criteria (3) (2) Quality of the research proposala. Ground-breaking nature of the researchDoes the proposed research address important challenges in the field(s) addressed?Does it have suitably ambitious objectives, which go substantially beyond the current state of the art (e.g. including trans-disciplinary developments and novel or unconventional approaches)?b. Potential impactDoes the research open new and important, scientific, technological or scholarly horizons?c. MethodologyStage 1: Is the outlined scientific approach (including the activities to be undertaken by the individual team members) feasible?Stage 2: Is the proposed research methodology (including when pertinent the use of instrumentation, other type of infrastructures etc.) comprehensive and appropriate for to the project? Will it enable the goals of the project convincingly to be achieved within the timescales and resources proposed and the level of risk associated with a challenging research project?
33ERC-Starting Grant: Evaluation criteria (4) (3). Research Environmenta. Transition to independenceWill the proposed project enable the Principal Investigator to make or consolidate the transition to independence?b. Host institution [normally applicant legal entity]Does the institution hosting the project have most of the infrastructure necessary for the research to be carried out?Is it in a position to provide an appropriate intellectual environment and infrastructural support and to assist in achieving the ambitions for the project and the Principal Investigator?c. Participation of other legal entitiesIf it is proposed that other legal entities participate in the project, in addition to the applicant legal entity, is their participation fully justified by the scientific added value they bring to the project?
34Marie Curie: Evaluation Criteria (1) (1) S & T QualityInter/multi-disciplinary, intersectoral and/ or newly emerging supra-disciplinary fieldsScientific quality of the research programmeAppropriateness of research methodologyOriginality and innovative aspect of the research programmeKnowledge of the state-of-the-art(2) Training and knowledge transferQuality of the training programmeSeveral methods of trainingComplementary skills offered: Management, Communication, IPR, Ethics, Grant writing, Commercial exploitation of results, Research Policy, entrepreneurship, etc.Conferences and training courses part of training package
35Marie Curie: Evaluation Criteria (2) (3) ImplementationInfrastructure, work plan, feasibility of projectAdherence to principles of Code of Conduct of the Recruitment of ResearchersDetailed management processes and plan(4) ImpactLong-term collaboration prospectsResearcher professional developmentFor IAPPs: extent of SMEs’ participation, adequacy of infrastructureNote: If you have received previous funding under the Marie Curie actions under the Seventh Framework programme or under similar actions under previous Framework Programmes, you have to clearly demonstrate the substantial added value of the new project in relation to the project previously financed.
36Where to find information CORDIS:ERC Home page:UKRO:EC’s Framework Programme Websites:Cass Research Support pages:
37Policy websites Information on green and white papers, reports & press releases:EUR-Lex (EU legislation):Official statistics agency of the EU - wide range of useful datafor your proposal:Lisbon Strategy:mlEuropean Research Area:Barcelona objectives:
38Partners Where to find them: Documentation needed: CORDIS:Welcome Europe:UKRO:(electronic system currently down, but UKRO can put you in touch with partners)Singleimage:Documentation needed:Consortium agreement (draft can be found on UKRO website)Advice:If you already have contacts in other countries, use those (safer!)Network in conferences, seminars, etc.
39Costing issues (1) Actual Incurred during the project Costs are eligible if:ActualIncurred during the projectDetermined according to usual accounting and management principlesUsed solely for project objectivesConsistent with principles of economy, efficiency and effectivenessRecorded in accountsExclusive of non-eligible costs
40Costing issues (2) Management costs include: maintenance of the consortium agreement, if it is obligatorythe overall legal, ethical, financial and administrative management including [for each of the beneficiaries] obtaining the certificates on the financial statements or on the methodologyimplementation of competitive calls by the consortium for the participation of new beneficiaries, where required by Annex Iobtaining any financial security such as bank guarantees, when requested by the Commissionany other management activities foreseen by the annexes, except coordination of research and technological development activitiesNB 7% limit of total costs in FP6 limit removed but….participants are expected to self-regulate
41Dos! Carefully read the text in the work programme Research previous and current projectsMeet with consortium partners (if applicable)Register in EPSSMake sure all forms are completed correctlyGet someone to read through your proposalDiscuss budget early with usFor ERC: Absolutely adhere to page limits-longer proposals WILL NOT be evaluatedSubmit before the deadline-STRONGLY advised!Register as an expert with CORDIS (evaluator, reviewer or monitor expert): https://cordis.europa.eu/emmfp7/Contact us for advice and supportRegister with UKROAttend UKRO proposal writing training events
42Don’ts!Do not undertake co-ordination of a consortium if this is your first EU applicationDo not submit a proposal without having obtained approval from the university (this involves contacting us and having us cost and process your application)Do not submit proposals for collaborative projects to ERCDo not solely rely on CORDIS/UKRO etc. for finding partners-use existing contactsDo not submit on the last day of the deadline!!!
44If you are thinking of applying for EU funding… Call us on extensions:0140 (Dimitra)4193 (John)us:We are here to help!We can give you detailedinformation on:the work programmehow to applyhow to structure the proposalwhat documentation you needeligible costs