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GS1 Standards Event Process Oversight Committee 28 March 2014 Leader: Bob Bersani & Mike Sarachman Co-chairs: Mike Sadinwyk, GS1 Canada Hanjoerg Lerch,

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Presentation on theme: "GS1 Standards Event Process Oversight Committee 28 March 2014 Leader: Bob Bersani & Mike Sarachman Co-chairs: Mike Sadinwyk, GS1 Canada Hanjoerg Lerch,"— Presentation transcript:

1 GS1 Standards Event Process Oversight Committee 28 March 2014 Leader: Bob Bersani & Mike Sarachman Co-chairs: Mike Sadinwyk, GS1 Canada Hanjoerg Lerch, METRO AG Natascha Rossner, GS1 France

2 © 2013 GS1 Anti-Trust Caution 2 GS1 and the GSMP operate under the GS1 anti-trust caution. Strict compliance with anti-trust laws is and always has been the policy of GS1. The best way to avoid problems is to remember that the purpose of the committee is to enhance the ability of all industry members to compete more efficiently. This means: There shall be no discussion of prices, allocation of customers, or products, etc. If any participant believes the group is drifting towards an impermissible discussion, the topic shall be tabled until the opinion of counsel can be obtained. The full anti-trust caution is available in the POC Community Room if you would like to read it in its entirety.

3 © 2013 GS1 POC Agenda Subject AreaTimeTopicsPresenterExpected Outcome Housekeeping Priority 1 (P1) 9:001.Anti-trust, roll call & Agenda finalisation 2.Co-chairs opening comments 3.January 2014 Meeting Minutes were virtually approved with minor changes. 4.Welcome new POC member: Sylvia Rubio Alegren, ICA Kelly Rhoades & Co-chairs Kick off Call New Business P3 9:15Update on Best in Class Major changes & benefits Any new business from the week Bob Bersani Inform/feedback Address any new topics from the week Break 10:45 – 11:00 New Business P3 11:00Action ItemsMike Sarachman Closeout Updates P3 11:15Project Scorecards Milestones & Issues Mike Sarachman Inform POC Call Schedule 11:25 April 21 (tentative), 8:00 am (TIME ZONE SHIFT) Kelly Rhoades Inform Adjourn11:30 Closing remarks Co-chairs 3 Priority 1 (P1) = Due process activities Priority 2 (P2) = Analytical/strategic requests requiring discussion/brainstorming Priority 3 (P3) = Informative or non-critical for full POC input

4 GSMP Best in Class March 2014 Atlanta

5 © 2014 GS1 BinC Project – Structure & Teams 5 Bob Bersani – GS1 GO Greg Rowe – GS1 GO Eileen Harpell GS1 GO Mark Frey - GS1 GO Robert Beideman - GO Marcel Sieira – Australia Mats Björkqvist - Sweden Pere Rosell - GS1 EU Carrie Wilkie– GS1 US Mike Sadiwnyk– GS1 Canada Joe Spreitzer – Target Brad Depke – Abbott Robin Kidd – ex Nestle Maria Palazzolo - GS1 AU Steve Bratt – GS1 GO Steven Pereria GS1 AU Mike Sadiwnyk – GS1 CA Ken Traub – KT Consulting Pere Rosell – GS1 EU Ruediger Hagedorn - TCGF Ken Traub – Consulting Xavier Barros – GS1 FR Robert Beideman - GO Sean Lockhead - GO Andrew Hearn - GO Eileen Harpell - GO Charlotte Michaels - GO Justin Childs - GO John Ryu - GO GovernanceParticipation, MO, Industry models Work Group transparency Operationalize global stds mgt teams GSMP operational improvements Lori Bigler – JM Smucker Brad Depke – Abbott Steven Pereria – GS1 AU Pere Rosell – GS1 EU Mike Sadiwnyk – GS1 CA Ken Traub – Ken Traub Consulting Open – Retail Industry: Steering Committee Bob Bersani - GO Entrance criteria & adoption forecasts Lynda Costa - GOBob Bersani- GO GSMP Bob Bersani - GO Mike Sarachman- GO Bob Bersani- GO Efforts managed by GSMP Staff

6 6 Participation, MO & Industry Models

7 © 2013 GS1 © 2014 GS1 Best in Class – Participation, MO & Industry Models 7 Direct Model I am a member of a local community that will join the GSMP Work Group Participation Category: Direct – GSMP WG Member Local Members: have all benefits and access associated with being a member of a GSMP work Local Community Member(s) added to Roster& Community Room Local Community Member(s) signs GS1 IP policy & opt-in Denotes New features

8 © 2013 GS1 © 2014 GS1 Best in Class – Participation, MO & Industry Models 8 Representative Model I am a member of a local community that will be represented in the GSMP Work Group by my MO Local Community Member(s) signs MO IP policy & opt-in MO does not have a local IP Policy & opt-in Local Community Member(s) Sign GS1 IP Contribution Form Via MO Tracker, MO enters Info related to the Local Community Member(s) MO Opts into GSMP Work Group MO Added to Roster & Community Room Participation Category: Local Community Member(s) - MO Representation Local Member(s) provides input to their MO MO keeps local member(s) Informed on the progress of the work group Local Community Members – MO Representation: do not have access to GSMP Work Group Community Room do not participate in GSMP work group meetings do not participate in community review nor voting Denotes New features

9 © 2013 GS1 © 2014 GS1 MO Representation Tracker 9

10 © 2013 GS1 © 2014 GS1 Best in Class – Participation, MO & Industry Models 10 Distributed Model I am a member of a local community that will join a locally run GSMP Work Group Local Community Member(s) signs GS1 IP policy & opt-in MO & Local Community Member(s) Granted Community Room Access Participation Category: Local Members / Local GSMP Local Members / Local GSMP : have access to GSMP Work Group Community Room can also participate in GSMP level work group meetings participate in community review and voting GSMP Staff set up Sub- Team MO-Local GSMP Team Local Community Member joins MO Managed GSMP Distributed Work Group Denotes New features

11 © 2013 GS1 © 2014 GS1 Best in Class – Participation, MO & Industry Models 11 Industry Organisation Model 1 I represent an Industry Organisation that will provide a contribution to a GSMP Work Group Participation Category: Industry Organisation Industry Organisation Representative Signs GS1 IP Contribution form on behalf of its members Industry Organisation Representative Submits Contribution to GSMP Work Group Industry Organisation: do not have access to GSMP Work Group Community Room do not participate in GSMP work group meetings do not participate in community review nor voting do not participate further in the development of their contribution Denotes New features

12 © 2013 GS1 © 2014 GS1 Best in Class – Participation, MO & Industry Models 12 Industry Organisation Model 2 I am a member(s) of an Industry Organisation that will provide a contribution to a GSMP Work Group Participation Category: Industry Organisation Members contributing to GSMP Each member of an Industry Organisation that developed the contributed materials sign a GS1 IP Contribution form Industry Organisation Members submit Contribution to GSMP Work Group Industry Organisation Members that contributed to the GS1 Contribution: do not have access to GSMP Work Group Community Room do not participate in GSMP work group meetings do not participate in community review nor voting do not participate further in the development of their contribution Denotes New features

13 GOVERNANCE 13

14 © 2013 GS1 © 2014 GS1 Work Request Received A GSMP Operational Review Criteria Incomplete GSMP Governance Activity 1 - Work Requests Received & Reviewed B Return to Submitter with Instructions B Return to Submitter with Instructions D Maintenance Standards Maintenance Group (SMG) Standards Maintenance Group (SMG) Complex Maintenance/ Development Rejected (e.g. off-strategy), (invalid criteria) C. Return to Submitter with Explanation C. Return to Submitter with Explanation D IESC Strategic Review D IESC Strategic Review Approved Development SMG Work in Progress A.) Assessment of completeness of “Entrance Criteria” will be performed by GSMP staff. Examples: Have sufficient stakeholders & participation minimums been identified?, Service Level Agreement (SLA) – 1 week B.) A Work Request that fails the criteria will be returned to the originator with instructions on what additional information is required. The work request will be listed as incomplete within the system. C.) Maintenance will be assigned to the appropriate SMG. This activity will be managed by GSMP Leadership. D.) The IEAC will be reconstituted to the Industry Engagement Steering Committee (IESC) and include balanced Industry representation. Service Level Agreement (SLA) – 2 weeks. Approved Complex Maintenance GSMP Incubator Team GSMP Incubator Team Assess Interest Low Interest High Interest Industry/ GS1 Industry/ GS1 Flag: incomplete (B) or closed (C) within WR System Click here to see IESC Composition

15 © 2013 GS1 © 2014 GS1 IESC Approved Development IESC Approved Development GSMP Governance Activity 2 - IESC Activity & Approvals E Assemble: Project Document (SBN, Charter, Call to Action) E Assemble: Project Document (SBN, Charter, Call to Action) Establish Global Standards Management Team for Large Scale Initiatives (GSMT) Establish Global Standards Management Team for Large Scale Initiatives (GSMT) SMG Work in Progress F IESC Approvals Project Document F IESC Approvals Project Document G Issue Call to Action Mission Specific Work Group G Issue Call to Action Mission Specific Work Group E.) Developed by GSMT SBN (Solid Business Case) – Submitter & Industry Engagement Charter (Ensure Proper Boundaries) – GSMP Call to Action (Entice Participation) - Submitter & GSMP Staff (with assistance from end users and solutions providers). Service Level Agreement – 2 weeks F.) The IESC will review the SBN to confirm content, (Stakeholders identified, cost benefit analysis, participation etc.) Service Level Agreement – 1 week G.) The Call to Action will be issued for a 45 calendar day period. Progress reports will be sent to submitter every 10 days to support monitoring of progress and development of any necessary plans to achieve participation levels. If the group is not seated at the end of the 45 days, the Standards Development Leader will inform the IESC and submitter that participation minimums were not met, and the work request will be closed. Call to Action fails after 45 calendar days Click here to see GSMT Team Composition

16 © 2013 GS1 © 2014 GS1 MSWG Development Activities GSMP Governance Activity 3 - Development Activities and Project Health Checks GSMP Community Review GSMP Community Review E-ballot – GSMP Community Vote SMG Development Activities Comment & IP Resolution I Public Domain Community Review I Public Domain Community Review Call for Intellectual Property H.) Both Maintenance and Development Community reviews can be expanded by the work group to include posting draft specifications to the public domain. This will require review prior to posting to assess detail vis- à-vis establishing prior art. I.) We cannot post requirements documents for public review due to potential IP issues. All comments will be reviewed by the MSWG/SMG. Public comments should be considered, however we cannot guarantee a response. J.) In the unlikely event an e-ballot fails, the work group will assess the feasibility of a 2 nd vote. J Notify BCS Return to Work Group for assessment of a 2 nd vote J Notify BCS Return to Work Group for assessment of a 2 nd vote Vote Failed

17 © 2013 GS1 © 2014 GS1 GSMP Governance Activity 5 – Adoption Assessment Board Committee for Standards MO Adoption Surveys Board Committee for Standards MO Adoption Surveys L.) The MO’s will be polled at pre-determined intervals to measure the scope of adoption. This will be compared to the adoption forecasts provided earlier in the process. This will be incorporated into the Global Scorecard, reported to the Management Board and serve as input to MO Action Plans to increase adoption. This will complete an integrated governance process that now encompasses the entire lifecycle of GSMP. L Assess Adoption Rates to Adoption Forecast L Assess Adoption Rates to Adoption Forecast Report to GS1 Management Board GS1 Global Scorecard MO Action Plan

18 © 2013 GS1 © 2014 GS1 GSMP Governance Composition of the Industry Engagement Steering Committee 1.) Permanent members – We recommend GO Leadership, VP of Standards Development, Process Oversight, MO & Industry Representatives. Mgr. of GSMP Operations, Solutions Providers. 2.) Sub Team Members – We recommend Standards Development Leader (SDL), Architecture, Industry Engagement and Technologists. To be invited, as needed to address specific projects within their areas of responsibility

19 © 2013 GS1 © 2014 GS1 Integrated Global Standard Management Teams (GSMTs) 19 A typical Integrated GSMT would have: GS1 Leadership Team sponsor Single coordinator / point-of-contact Industry Engagement staff Global Solutions staff Standards Development Leader(s) Technical subject matter expert(s) (i.e.: from AIDC, Data Systems, IT…)Technical subject matter expert(s) (i.e.: from AIDC, Data Systems, IT…) Marketing and other participant(s) GSMTs will be formed early in the process for each major standards and systems development project

20 © 2013 GS1 © 2014 GS1 Best in Class – Major Improvements 20 TodayMajor ChangesBenefit Key Stakeholders identified throughout the GSMP process Key Stakeholders identified earlier in the process Establishes relevance – Community willing to adopt – prior to committing significant GO resources Cost Benefit Analysis not required Cost/Benefit Analysis within Work Requests for Major Development Efforts Clearly identifies and communicates the expected benefits to be realized Participation established by Call to Action Participants Identified earlier in process Establishes relevance and ensures efficient launch of work efforts – Community willing to participate Adoption forecasts not required Adoption ForecastsConfirms adoption and/or delivers information that can be used to develop further adoption plans. Supports GS1 Strategic objective – Adoption. No governance/assessment of local requirements Established Criteria for Local Requirements Structure and definition of local requirements that will and will not be supported at the global level

21 © 2013 GS1 © 2014 GS1 Best in Class – Major Improvements 21 TodayMajor ChangesBenefit Serial approach to governance. COPS review POC review and oversight BCS Approval/ratification Implement an integrated governance model versus today’s serial governance process - Improved Board Committee for Standards (BCS) Insight into the entire development process. - Governance is inherent within the development process which reduces administrative tasks. - Standards are published after successful community e-ballot, removing limitations of the pre-set 3 cycle per annum ratification process and the need for virtual ratifications. IEAC function performed by Global Office Staff. Reconstitute the Industry Engagement Advisory Committee to The Industry Engagement Steering Committee Will assume a steering role for the GS1 initiatives and include Member Organisations and Industry. Analysis and reporting of adoption not required Implement process within GSMP to generate adoption surveys to measure adoption of ratified standards Will ultimately confirm relevance and/or identify areas of opportunity to further drive adoption.. This supports the GS1 Strategy’s emphasis on Adoption Will provide the Management Board better transparency into actual industry adoption

22 © 2013 GS1 © 2014 GS1 Best in Class – Major Improvements 22 TodayMajor ChangesBenefit Direct model of participation. Join the GSMP Work Group Develop multiple models of participation supported. Multiple levels of participation supported. Implement MO Tracker to document local organisations being represented in a GSMP Work Group Develop Distributed GSMP work groups and governance – MO Level GSMP aligned with GSMP GO New – Represented Global Work Groups New - Distributed MO Work Groups Support Industry Organizations' Engagement - Contributions to GSMP Improved Industry Organisation Model Work with Industry Publications to carry GS1 GSMP Call to Actions. (FMI, GMA, TCGF, etc.) Improved - Direct (GSMP) Industry Participation

23 © 2013 GS1 © 2014 GS1 Best in Class – Strengthening GSMP Principles 23 S GSMP is founded upon a set of principles which support the development of valid standards. BinC initiatives further strengthen these principles. Principle 1 - Openness & Transparency BinC will implement public domain capabilities for community reviews Principle 2 - User Driven Standards BinC will deliver new ways for users to engage in GSMP work groups. –Direct, Distributed, Represented and Industry Organisation Models Principle 3 – Consistency GSMP managed BinC tasks will continue to improve effectiveness and efficiency across all initiatives. – Mandatory Post initiative assessments. Principle 4 – Stakeholder Participation BinC will implement a balanced representation of stakeholders in steering and decision making activities. –(Industry Engagement Steering Committee).

24 © 2013 GS1 © 2014 GS1 Best in Class – Strengthening GSMP Principles 24 GSMP is founded upon a set of principles which support the development of valid standards. Principle 5 - Standards Protection BinC will implement improvements that further mitigate IP risk. –MO Engagement Models will address potential IP risks. –Public Domain Community Review capabilities will be supported. Principle 6 - Governance BinC Will provide improved insight to the Board Committee for Standards. BinC will eliminate the pre-set ratification cycles and the need for virtual ratifications. Principle 7 - Consensus and Voting BinC will implement entrance criteria that better ensure relevance of initiatives increasing the likelihood of strong community consensus. Principle 8 – Global Applicability BinC will deliver clearly defined entrance criteria to support local requirements within a global context.

25 © 2013 GS1 © 2014 GS1 Best in Class – Strengthening the GSMP Process 25 The GSMP team is committed to delivering an efficient and effective standards development process. Additional BinC initiatives to further strengthen: Efficiency GSMP will continue to eliminate administrative efforts that do not deliver value. benefit. –(e.g. streamlining several required documents into a project document reduces administrative tasks and improves project documentation. GSMP is developing a GSMP Management and Execution guide for internal use to ensure consistent execution across all GSMP initiatives. Effectiveness GSMP will develop an adoption survey system and integrate into the GSMP process to begin to measure adoption. GSMP has participated in and supports the Global Office Project Management Framework - strengthen management of all initiatives

26 © 2013 GS1 © 2014 GS1 GS1 Business Planning Process Process StepByTiming Gather input for 1-year plan (OGSM) Leadership team, member organizations, MO CEOs Aug-Sept Develop 1-year priorities, Budgets Leadership TeamOct - Dec Gain support for 1-year priorities, Budgets Advisory Council (top 20 MOs)Jan - Feb EPCglobal Board GDSN Board GS1 Executive Committee Member Organization CEOs (Global Forum) Finalize 1-year Plan (OGSMs) priorities and Budgets with feedback from GS1 Community Leadership TeamMar - Apr Executive Leadership team, Business Unit director Final approval of 1-year Plan OGSMs Management BoardMay GS1 General Assembly

27 © 2013 GS1 Action items from December call #Open Action ItemsOwnerDate EnteredStatus 1 Organise a call for POC volunteers: Natascha Rossner, Loek Boortman, Mike Sadiwnyk, Mike Sarachman, Scott Mooney, Hanjoerg Lerch, Steve Robba to document a path forward for WR (revisions to GTIN Allocation Rules 4.6) ID SMG KellyDec 2013 JAN 2014: COMPLETED - REQUEST TO CLOSE 2 Ask GS1 GO Legal Counsel to revise the one company/ one vote PCN. EileenDec 2013 JAN 2014: In process 3 Ask Ulrike for help recruiting co-chair for TES SMG an include a short overview presentation. Report back to POC in February Mike S.Dec 2013 JAN 2014: Update in February 27

28 © 2013 GS1 Action items from November call #Open Action ItemsOwnerDate EnteredStatus 4 1) Forward Ratification schedule to POC. 2) Implement new virtual vote alerts and procedures Work with Co-chairs to draft a letter to POC about the lack of virtual vote participation. Kelly/Eilleen/ Co-chairs 18 Nov 2013 JAN 2014: COMPLETED - REQUEST TO CLOSE 5 Share SDL Procedure Manual with POC and highlight the section about managing No-votes. Ensure SDLs consistently respond to no-votes with the same response given to the POC. (Nov) Propose a better approach to explaining no vote resolutions and implement going forward (Oct) Sarachman7 Oct 2013 & 18 Nov 2013 Jan 2014 REQUEST TO CLOSE: Amended eBallot procedure for all SDLs to folllow. Utilize Kavi tools for responding to no votes. Every no vote submitter will receive a GS1 response.. 6 Inform ID SMG SDL of the co-chair variation &POC’s directive to seek an additional co-chair from a different interest category. Sarachman18 Nov 2013COMPLETE REQUEST TO CLOSE Jan TSD MSWG – confirm phase 3 work is within the scope of the group. Sarachman18 Nov 2013 JAN 2014: CONFIRMED, REQUEST TO CLOSE 28

29 © 2013 GS1 Action items from October 2013 #Open Action ItemsOwnerDate EnteredStatus 8 Update the correct no vote analysis for WR and clarify/correct the submitter’s nationality and update the language regarding the position on GS1 response. Revise no-vote resolutions for Provide updates to POC this week. Harpell7 October 2013 JAN 2014: REQUEST TO CLOSE - POC reviewed revised explanation at Thursday Lunch in Lisbon 9 Update POC on new board called Data Excellence that replaced the GDSN and B2C boards. Sarachman/R hoades 7 October 2013 JAN 2014: REQUEST TO CLOSE – provided in November appendix 10Lack of POC virtual voting - what’s the cause Sarachman7 October 2013 JAN 2014: REQUEST TO CLOSE – new alerts procedures implemented 11Schedule sub-group meeting – How can we assist smaller companies to understand global best practices at a business function Level Kelly/ Sadiwnyk 7 October 2013Volunteers are Steven P, Loek, Mike Sadiwnyk. JAN 2014 Bob B- This is an MO core competency vs. POC action item 29

30 © 2013 GS1 Older Action Items Update/Request to Close #Open Action Items OwnerDate Entered Status 10 POC recommendations for Asia/Pacific Location of the Standards Event Kelly Rhoades/ Bob/Steve 15 Apr 13 Conversations scheduled at the next BCS by Bob. October 29 th : Discussed at BCS & A/P Regional Forum – BCS recommend have a few sessions co- lated with another meeting. Dec 2013: Steve/Bob considering options. 11 Yammer Pilot M. Sarachman 18 Mar 13 JAN 2014 REQUEST TO CLOSE: Use of Yammer is a GO IT initiative - programme to come 12 Schedule and communicate EPCIS community review overview webinar. Report results to POC. Gena Morgan M. Sarachman 21 Jan 13 JAN 2014: Will be scheduled when standard is completed. 01-Oct: New webinar platform makes this more feasible. Identify upcoming MSWG solution for proof-of-concept demonstration. 15-Jul: Mike to look into using this tool to encourage more input to eBallots. 13Communicate how the visibility of voters’ comments is managed. Bob’s Team 17 Nov 12 JAN 2014: REVISIT WITH POC – there will be a sub-group on voting in Best in Class. 01-Oct Request to Close: A manual process is in development with SDLs since current voting application does not support this requirement. 14Explain the difference between guides and guidelines and why the GS1 IP Policy applies to deliverables such as guides and guidelines. Bob18 Jun 12 & 13 May 2013 REQUEST TO CLOSE – GS1 legal reviewed and continues to require IPP for guideline development; copyright laws are also a reason to require it. Jul Update: The Architecture Group continues to work on definitions of standards /guidelines. The IP Policy Task Force is reviewing all IP related matters. Guidelines will continue to be developed under the IP framework. The IP Policy sec. 3.7 addresses copyright laws- relative to not only standards, but also guidelines. POC recommended IP training materials communicate this added value. Outcomes from these groups will be implemented accordingly. Update to come when complete. 15Add to Best in Class – better communication plans for new initiatives. Bob26 Aug 2013 JAN 2014 REQUEST TO CLOSE NEW COMMUNICATIONS ARE BEING DEVELOPED AND IMPLEMENTED IN COLLABORATION WITH MARKETING. 01-Oct Request to Close: Communications Plan is in the BIC 30

31 Project Updates 31 POC Action: Inform/feedback

32 © 2013 GS1 Key Project Updates – to be updated with event updates TSD Phase 3 – Health & Beauty Attributes Awaiting more H&B product manufacturers to join TSD MSWG –Proctor & Gamble, Unilever

33 Contact Details Bob Bersani Vice President, GSMP E T M Mike Sarachman Director, GSMP E T M


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