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Transforming Your Communications

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Presentation on theme: "Transforming Your Communications"— Presentation transcript:

1 Transforming Your Communications
Dennis Silverlock Managing Director Phoenix AV Solutions Ltd

2 How….?

3 Conferences / Speeches?
How do you take away the complete conference? How do you capture the atmosphere? How do you record the impromptu but valid questions? How do you get out to those who were unable to attend?

4 Multi-Site Personnel Training?
How do you quickly update your staff on important new issues? How do you allow your staff to refer back to training lessons and content? How do you communicate with all your staff across many locations?

5 Client Communications?
How do you connect with your clientele? How do you inform them of new products, procedures, employees? How can you leave them with something they can refer to at will?

6 PowerPoint Presentations?
“In 2005, 30 million PowerPoint Presentations were given every day.” - Microsoft, 2005 The entire presentation (info + message + speaker) should be the content – not just the slides. How is that content stored and here is it now? How do you refer back to that content? How can you access that content at any time? In 2005, Microsoft estimated that PowerPoint was used to give 30 million Presentations each day. When Sonic Foundry talks about content, this is what we are referring to. All of those presentations represent content. Think of the presentations that your organization produced in that timeframe. Where is that content now? Gone. It essentially was lost the minute the presentation finished. The PowerPoint slides still exist, but multiple revisions of these are spread out across the hard drives in your organization. And those PowerPoint slides are not the presentation. They are to the presentation as a 3 paragraph description of the Superbowl is to being at the game. The PowerPoint slides lack the delivery of the message, which can be the most important component. What if there was some way for your organization to capture those live presentations, index them, and allow people to access them whenever needed? Can you re-use that content? What could you use it for? What would the benefits be? The say that presentations are the fastest growing general business communication method, after . Yet PowerPoint is just a tool. The act of presenting is what delivers the message or information effectively. The questions that this statistic raises is how many presentations did your organization create and present? Were they presented to every person who needed to get that information or message? Where is that content now? Was it just discarded? Is it sensitive information? Is it secure? And of significance to some people in your organization, what did all of the preparation, and delivery cost? And did it increase profits and help control costs?

7 All these ‘hows’ can be achieved… however, other ‘wants’ also have to be considered…

8 The presenters want: NO prep, NO extra work: “Get the technology out of my way” Do not interfere with or change the current presentation method Eliminate the necessity to be technical Eliminate preproduction, special production or post-production. Reduce or eliminate setup time, no complicated tools Flexibility to work with their preferred tools & content types Highest possible fidelity and qualify of visual, audio and text elements

9 The audience wants: “Give me the live audience experience - everywhere!” High quality content that replicates the “full” presentation experience Legible documents, everything the presenter shows Easy navigation to specific points of interest in the presentation Ability to provide feedback and interact with the presenter Convenient access…on-demand and live From home, at the library, on the train, in the park, in the office…

10 250+ Universities Tell Us…
Distributed “Rich Media” Content: Not if but when Students are… demanding more learning options – “It’s all about me” increasingly distributed and mobile early adopters Rich media… is the best at replicating the classroom experience effectively conveys complex ideas improves learning outcomes captures and preserves important knowledge

11 …can provide the solutions!

12 From presentation….

13 To online content… … in a single step

14 Instantly retrievable…

15 … easily navigable

16 Mediasite links information experts to information seekers
Presenter Mediasite Capture Station Mediasite Server Software Stored Content Information Seeker

17 Fast and Efficient Authoring Mediasite Before Event During Event
After Event Authoring Importing and Pre- processing graphics, Converting, and uploading to server Recording or encoding video Additional workflow for “attaching” or integrating graphics with the audio/video; SMIL coding, Creating skins; uploading to web site Mediasite 2 mins. to name and set up presentation Encoding video, capturing and synchronizing RGB Graphics,indexing Archiving – all in real time 2 mins. to auto publish content and place URL on web site

18 Mediasite Claims to be…

19 … the easiest to Use … the most Comprehensive … the most Flexible …Rich Media content creation, management and distribution product available

20 … Easiest To Use Quick and easy to learn to use
Only four main component parts Mediasite recorder (portable or rack mounted) Camcorder Laptop or desktop PC The Presenter Immediate upload to on-line server or publish to CD ROM

21 ALL in one solution – One Stop Shop !
… Most Comprehensive Capture Delivery – live and on-demand Securely Manage Catalog and Index Professional Services Integration Hosting ALL in one solution – One Stop Shop !

22 … Most Flexible Events Lectures Videoconferences
Marketing/Business Briefings Live, On Demand, CD, Streamed

23 Buyers & Users

24 Who buys Mediasite? Higher Education (45%) Corporate (20%)
Health/Medical (20%) Government (15%)

25 Why do they buy Mediasite?
Higher Education Distance learning, professional development Research and development briefings Web-enhanced learning Conferences Clinical Skills Classroom Business/Health Executive briefings Internal communications Webinars (online seminar), training Meeting recordings and documentation Grand Rounds Government Open access meetings Government briefings Readiness programs Conferences

26 Who demands Mediasite? Investors Partners Customers Regulatory
Employees Executive updates Training Process Documentation Knowledge retention Project updates Knowledge transfer Sales & Marketing Support Public Relations Analyst briefings Financial results Mergers & acquisitions Board minutes Compliance submissions Auditor presentations Community Program overviews Fund raising Announcements

27 Higher Education: 250+ institutions
TU Delft TU Eindhoven UCE Birmingham University of Westminster University of Manchester Blackburn CLC Pleckgate CLC EDHEC CESNET Ostravia University Uniersitetet Tromso NTNU, Norway East Carolina University The George Washington University Georgia Perimeter College Georgetown University Louisiana State University Michigan Tech Northern Kentucky University Northwestern University Ohio University Penn State Southern University Southwestern School of Law UCLA University of Colorado-Boulder University of Texas Victoria University 27

28 175+ Corporate/Health Customers
Healthcare Healthcare Aerospace/Defense Finance/Insurance Technology Healthcare Household Brands 28

29 75 Government Customers Federal
Centers for Disease Control and Prevention Hill Air Force Base OSD Armed Forces Pest Management Board South Africa Department of Health US Department of Transportation US Environmental Protection Agency—Region 7 US Intelligence Community US House of Representatives US Navy State/Local City of Portage Florida Air National Guard Nebraska Public Power Wisconsin Army National Guard Wisconsin Dept. of Administration Wisconsin Dept. of Corrections Wisconsin Dept. of Health and Family Services Wisconsin Dept. of Transportation Wisconsin State Patrol Wisconsin State Senate Hill Air Force Base Wisconsin Department of Health and Family Services Wisconsin State Patrol U.S. House of Representatives

30 NHS - Lanarkshire Improving patient treatment by making training available when staff are available Integrates training into clinical operations environment Effectively distributes training across multiple hospital NHS trust Reduces costs for travel of trainers and staff

31 Thank You Continue for Information on PodCasting Or call / email


33 Mediasite Podcasting Converts designated presentations to audio format (MP3) for download to iTunes or similar software Portable Mediasite content for on-the-go playback Allows students, remote field staff and busy executives to stay up-to-date with important information, wherever they are Reinforces learning and enhances retention with anytime content playback.

34 Mediasite Podcasting Prepare Capture & Publish Subscribe & Listen

35 Mediasite Podcasting Prepare
Use Mediasite Management Portal (Podcasting tab), to designate folder to podcast-enable

36 Mediasite Podcasting Prepare
Schedule presentation, selecting podcast-enabled folder

37 Mediasite Podcasting Capture & Publish
Capture presentation with Mediasite Mediasite presentation (.wmv) published to podcast-enabled folder on Mediasite Server Presentation converted to MP3 and RSS feed updated

38 Mediasite Podcasting Subscribe & Listen
From podcast client like iTunes, subscribe to Mediasite podcast (URL of Mediasite RSS feed)

39 Mediasite Podcasting Subscribe & Listen
Playback on computer or sync MP3 player with iTunes

40 Mediasite Podcasting Behind the Scenes… EDAS (wmv & metadata) .wmv
MP3 & ID3 tags MP3 Updated RSS

41 Phoenix AV Solutions Ltd
‘Hollyfields’ Guinea Lane Weston-u-Redcastle SY4 5XD T: E:

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