Welcome back to PowerPoint in the Classroom. Obviously, if you are here you’ve mastered the basics of PowerPoint. Congratulations. Now let’s move on to some of the more complicated aspects of PowerPoint that will blow your audience away.
Let’s start with Slide transitions and Transition timing. These elements can make or break a presentation. You can also change the order of your slides easily from the Slide Sorter view. Let’s look at this option first.
Slide Sorter Switching to Slide Sorter View When you go to Slide Sorter View, you see miniatures of all the slides in the presentation, complete with text and graphics. This view is useful for rearranging slides, and for adding transitions to slides.
Slide Sorter The Slide Sorter View is the easiest place to rearrange the order of your slides.
Slide Transitions Let's say you're doing a slide show. Everyone expects one slide to just click to another. But with transition effects, you can make slides dissolve into one another. It looks very high tech.
Slide Transitions A transition is a special effect used to introduce a slide during a slide show. There are two ways that you can transition slides: »On a Mouse click »On a Timer
Timing Transitions Timing a transition If you want your slide show to run automatically, you must add timing to the slides. When you add timing to a slide, you specify the number of seconds to remain on each slide.
Timing Here's how you add timing to your slides: 1.Select the slide you want to add a timing to by clicking it. 2.In Slide Sorter View, click the Slide Show menu, and then click Slide Transition. The Slide Transition dialog box will appear. 3.Under Advance, click the check box next to Automatically After. 4.In the seconds box, type the number of seconds to remain on the slide. For example, 5 seconds. 5.Click the Apply button. When you run your slide show, the slide that you have applied the timing to will only remain on screen for five seconds.
PowerPoint gives you quite a few ways to create a lively presentation. Through the use of animation and effects your slide show will come to life.
Custom Animation Adding animation through the use of the Custom Animation function.
Animation with Sound Adding sounds with your animation is easy. Just remember because you can doesn’t mean you should. See what we mean.
Animating Text You can add animated text boxes into your presentation as we saw in the last slide. This text is introduced by letter.
Animating Charts and Graphs Animating a chart You can make charts more interesting by animating them. In a Slide Show, an unanimated chart appears onscreen all at once. When you animate a chart, the chart appears "bit by bit". You specify the way the elements of the chart will appear in the Custom Animation dialog box.
Adding Audio When you determine that you want to add music or sound to your PowerPoint presentation you have several choices of file format. You also have choices of how to obtain or create the sound - - recording directly into PowerPoint as a narration, playing it dynamically from your CD drive, or obtaining or creating your own file and then embedding or linking to that file. The types of sound that we’ll discuss are: –Recorded Narration –Music from your personal CD library –Midi files –WAV files –MPEG files –ASF files
Audio for a slide First, let’s understand some of the terminology: Midi: Pronounced middy, an acronym for Musical Instrument Digital Interface, a standard adopted by the electronic music industry for controlling devices, such as synthesizers and sound cards, which emit music. WAV: WAV is a format for storing sound in files, which was developed jointly by Microsoft and IBM. MPEG (MP3): – Pronounced m-peg, MP3, the MPEG Audio Layer 3, to use its full name, is a standard for encoding and compressing audio signals. It does a great job of making audio files smaller without losing much quality. ASF: – Short for Advanced Streaming Format, a streaming multimedia file format developed by Microsoft.
Audio for a slide PowerPoint makes adding audio files to your presentation very easy.
Audio for a slide Follow these steps to add your CD music files. Remember, you can only add the music tracks to slides. The track will not attach to objects, animations, or transitions. It will also not embed the file. So you’ll have to keep the CD handy.
Recording Audio for Slide You can animate the sound file to begin automatically or on a mouse click. For design purposes you can hide the speaker icon to make you slide look cleaner.
Add Audio to Animation You can add your narration to your animated files.
Audio over several slides Just as you can add a sound to a single slide, you can also add the sound files to extend over several slides. Choose your settings here.
Adding Narration 1. On the Slide Show menu, click Record Narration. A dialog box appears showing the amount of free disk space and the number of minutes you can record. 2. Advance through the slide show, and add narration as you go. 3. To save the timings along with the narration, click Yes. To save only the narration, click No. A sound icon appears in the lower-right corner of each slide that has narration.
PowerPoint offers a library of video clips to choose from. You can also grab video clips from the Internet or create your own clips using a video camera and video capture board. It's a great way to enhance a presentation.
Adding Multi-Media Adding Clips from PowerPoint’s Gallery
Adding Multi-Media Adding your own files, or clips you find on the internet.
Adding Multi-Media Although it's not necessary to give the icon an animation effect to make it play automatically, the Slide Show looks better when the video screen makes a grand entrance. To set up the video clip so that it plays automatically, follow these steps: 1.In Slide View, click the video screen icon to select it. 2.Click the Slide Show menu, then click Custom Animation. 3.Select the video clip in the Animation order list. 4.Click the Play Settings tab, then click the check box beside Play using animation order.
Adding Multi-Media This is a sample AVI file I inserted.
Adding Hyperlinks You can add a hyperlink to your presentation and then use it to go to a variety of locations — for example, a custom show, a specific slide within your presentation, a different presentation altogether, a Microsoft Word document or Microsoft Excel spreadsheet, or an Internet, intranet, or e- mail address. You can create a hyperlink from any object — including text, shapes, tables, graphs, and pictures. For exampleFor example this link takes you to the next page.
Adding Hyperlinks for a Website This is how you create a hyperlink to a website.
Adding Hyperlinks for a file This is how you create a hyperlink to a file.
Presentations can be as elaborate or simple as you want. You can create automatically running presentations with rehearsed timings. You can also have a manually operating presentation with note pages and handouts. The choice is yours. Let’s go over a few options.
Timing and Rehearsing Timing and Rehearsing are vital to creating a professional presentation. 1.Click the Slide Show menu, and then click Rehearse Timings. The Slide Show begins and a Rehearsal dialog box appears in the lower-right-hand corner of the screen. 2.Begin speaking and presenting your show.
Timing and Rehearsing 1.If you want to repeat your rehearsal of a slide, click the Repeat button on the Rehearsal dialog box. The current slide repeats and the timing for it starts over. 2.Rehearse your presentation until it's finished. After you're done, a message box appears. It tells you the final running time and it asks you if you want to record the timings to use for viewing the presentation
Automating your Presentation 1.Click No and you will be returned to PowerPoint. 2.Click Yes. PowerPoint will record the time you spend on each slide and apply this to your presentation. Your Slide Show will now run automatically.
Self-Running Presentation When designing a self-running presentation, you can set up the Slide Show to run with automatic timings, or you can set it up so the viewer can move through the show with mouse clicks. Click the Slide Show menu, then click Set Up Show.
Self-Running Presentation 1.Under Show type, click Browsed at a kiosk (full screen). 2.Under Advance slides, click Using timings, if present.
Manual Presentations 1.Under Show type, click the option Presented by a speaker (full screen). 2.Under Advance slides, click the option Manually.
Notes Pages When you give your presentation, you may need to refer to notes to elaborate on a slide's material, or to remind you to mention some detail. In PowerPoint, you can write your speaker's notes while you work on your slides.
The best way to use your speaker's notes is to print them out and have a copy handy while you give your presentation. When you print your notes, you have the option of printing both the slide and the notes, or just the notes.
Presentation Handouts You can print out handouts for your audience just as easily. Print your handouts 6-per page and save a few trees.
Saving Your Presentation You can easily pack your presentation on a floppy disk using PowerPoint's Pack and Go Wizard. The Wizard packs your presentation, as well as software necessary to run the program. You then copy the presentation to the computer you will be using to run your presentation. Then follow the instructions.