1. LOGICAD
KICK-OFF MEETING,
Zaragoza 21st and 22th November 2012

2. AGENDA MEETING
Wednesday, 21st of November 8:30 – 8:45 Meeting at the hotel and Transfer from hotel to ITA
09.00 – 9.15 Welcome by host representatives – Rosana Montón / Elena Pallares
09.15 Partner presentation Short introduction of all participants
Hungarian Logistics Association (Hungary)
Daugavpils University (Latvia)
MECB Ltd (Malta)
University Politehnica of Bucharest, CAMIS Centre (Romania)
TECNALIA (Spain)
ITA (Spain)
Presentation on the LogiCAD project – reviewing project : Elena Pallarés – ITA
Presentation of the euCAD project – Catalin Amza – project manager, Jonathan Borg – steering committee
Coffee break
Introduction To Logistics Systems To See How CAD Can Help by Hungarian Logistics Association
Setting up of Project Committees and responsible of each workpackage
Preparation of Gantt Chart & Work Distribution Amongst Partners (I)
13.45 Lunch
15.15 Workpackages and reviewing project
Finalization of Gantt Chart with Work Distribution & Meeting Dates (II)
Elena Pallares Beamonte, Catalin Amza, Jonathan Borg
Day 1 Closure/Summary   

3. AGENDA MEETING
Thursday, 22th of November 8:30 – 8:45 Transfer from hotel to ITA
09.15 Introduction to Day 2 Agenda – Elena Pallares Beamonte
09.30 Project Management Mechanisms: communication plan and tools
Project Dissemination Plans
10.30 Coffee break
11.00 Administrative & Financial Project Handbook
13.00 Lunch
14.30 Templates For Facilitating Project Work & Management: templates, interim and final report
15.00 An Explanation to EU Administrative, IPR and Financial Rules:
16.15 Planning of 2nd LogiCAD Meeting
16.45 Meeting Closure and summing up

4. Aragon Institute of Technology (video)
Where are we?
Who are we?
What do we do?
09.15 Partner presentation Short introduction of all participants
Aragon Institute of Technology (video)

5. Logicad Project Who are the partners? Partner Presentation
Hungarian Logistics Association (Hungary)
Daugavpils University (Latvia)
MECB Ltd (Malta)
University Politehnica of Bucharest, CAMIS Centre (Romania)
TECNALIA (Spain)
ITA (Spain)
Partner Presentation

6. VIDEO

7. Zaragoza city
Zaragoza, also called Saragossa in English, is the capital city of the Autonomous Community of Aragon (Spain) and the 5th largest Spanish city in inhabitants: inhabitants.
Region of Aragón: Km2 / inhabitants
Industrial Region / Rural opportunities
6th Spanish / Rent per capita
ITA: Aragon Institute of Technology
208 people
18 M€ Budget (2011)
+ 50 European projects

8. ITA OBJECTIVES
The Aragon Technology Institute (ITA) belongs to the Department of Industry and Innovation of the Government of Aragon. Its objective is the promotion of research, development and innovation (R+D+i) in the business sector. ITA Services are specially addressed to SME´s.

9. MISSION
ITA features as a key element in the innovation policy of the Government of Aragon, having as its aim the fostering of competitiveness in business and supporting the creation of new sectors through the generation, training, adaptation, transfer and diffusion of innovative technologies within a framework of collaboration with other organisations

10. TRAINING DIVISION
ITA designs and develops training programswith the objective of facilitating the transfer of the results obtained from technical applied research carried out by the different working areas within the organisation.
“Design Training” courses contribute to the development of company strategies for improving the professional qualifications and competence of personnel in their positions of work.

11. TRAINING AREA e-learning
Eight years ago, ITA launches an e-learning platform. ICT or distance training, via Internet, using the opportunities offered by ICT in order to facilitate access to training of the greatest possible number of users with convenient timetables and without the obligations imposed by on-site training.
Projects
The department develops and manages training projects and provides related assistance to help strengthen professional attainment, competitiveness and business development in rural areas
Technology Dissemination
Organisation of meetings and congresses for the promotion of new technologies and working methods, the exchange of ideas and the generation of projects.

12. 10.20 Presentation on the LogiCAD project – reviewing project

13. Reviewing the Project…
National Priorities:
* LOGICAD Projec. The goal is to propose solutions and new tools to reduce imbalances between supply and demand of employment in the logistic sector, offering innovative answers, specific training and practical systems to reduce this imbalance.
LOGICAD encourages the use of ICT and e-learning methods.
Another important aim is to train people with digital and technological skills.

14. How you will address these specific national priorities?
The project will deal with the new skills needed in the future about new professional profiles that will make up logistics sector and will provide these logistic companies and professionals just in time training through ICT, elearning systems, Computer Aided Design (CAD) technologies, and new pedagogies that facilitate the transfer of know-how in the workplace, focusing on CAD for logistics stakeholders.

15. WHY IS THIS PROJECT NECESSARY?
1.- Logistic sector
Strategic sector in the economy
Significant percentage of gross domestic product of economic activity
directly impact on the overall economic situation of any country
2.-Professional
CAD: key to improve the design of logistic solutions
Competencies and skills they must acquire to be competitive and adapt rapid changes and strategic impact

16. professionals and other stakeholders working in the Logistics sector
AIMS AND OBJECTIVES
transfer of best practices and innovation generated within the LdV project "euCAD“ to:
professionals and other stakeholders working in the Logistics sector

17. 3 levels of Transfer of Innovation
1.- Tailoring the euCAD Framework " for Logistics Service Business stakehoders”
2. - Developing and expanding the euCAD content
3.- Developing CAD vocational skills certification and examination for Logistics Service Business

18. Type of transfer: geographic level
Transfer the innovation arising from the euCAD Project.
Romania
Spain
Latvia
Hungary
Catalin Anza
Project manager
Jonathan Borg, Steering Committee
Malta

19. Type of transfer: SECTORIAL
FROM
MANUFACTURING TO
TRANSPORTATION
AND
STORAGE

20. This Transfer of Innovation will be implemented by:
Customizing the euCAD Framework to match the needs of Logistics Service Business stakeholders.
(background knowledge in CAD technology is different in both sectors)
Developing and expanding CAD training content for the Logistics Service Business stakeholders.
(background knowledge in CAD is different and Logistics Sector has different sub-sectors such as maritime logistics, land transport logistics and warehousing logistics…)
c) Developing CAD vocational skills Certification and Examination

21. And why Aragon Institute of Technology?
ITA eLogistica, is a Spanish National Centre of Knowledge in the application of Information Technologies and Communications to the resolution of problems in the field of integral logistics.
As a non‐profit technology centre which main objectives are the generation, adaptation, transfer and dissemination of knowledge in the application of ICT for the integral logistics, focusing on process optimization and agents' integration along the supply chain in order to develop green and a collaborative logistics

22. EUCAD PROJECT: Presentation
INNOVATIVE RESULTS ON WHICH THE PROJECT IS BASED
Catalin Amza – project manager,
Jonathan Borg – steering committee
EUCAD PROJECT: Presentation
Presentation of the euCAD project – Catalin Amza – project manager, Jonathan Borg – steering committee

23. Coffe Breack
Coffee break

24. Introduction To Logistics Systems To See How CAD Can Help Logistic Sector? Hungarian Logistics Association

25. Project Committees and Workpackage responsibles

26. Structure of Consortium partners
COORDINATOR: ITA
ITA is responsible for:
communication with OAPEE: LLP National Agency
managing the Project Steering Committee (SC)
STEERING COMMITTEE:
ITA, MECD, CAMIS
Partners from Spain, Malta and Romania are responsible for:
the quality assurance & financial management of the project,
recommending corrective actions where & when necessary,
managing project on the strategic level,
meeting on the online conferences every 3 months.
WP LEADERS
Each Work Package (WP) has a leader.
WP leaders will report about the progress being made to the SC.

27. 9 WorkPackages WP1: PROJECT MANAGEMENT
WP2: Logistics Stakeholders CAD Skills Requirements
WP3: Tailoring euCAD Framework for Logistics Stakeholders
WP4: Developing and Expanding of euCAD Content for LogiCAD
WP5: CAD Skills Certification and Examination for Logistics Stakeholders
WP6: Evaluation and Impact Assessment of LogiCAD Framework
WP7: Targeted Dissemination
WP8: Targeted Exploitation
WP9: Quality Assurance

28. WP1: Management and coordination
Package Leader: Instituto Tecnológico de Aragón Aims: - Execution of management activities aimed with high quality, time and resources efficient implementation of the project. - Rules and regulations of the project Activities: A1.1 - Kick off meeting concerning coordination of the project and methodology matters Preparation and implementation of the communication mechanisms for the project consortium (webpage based tool + communication rules) A1.2 - Preparation implementation of the Protocol of Transnational Cooperation A1.3 - Day to day coordination of the project activities. A1.4 - Financial and organizational coordination. Methodological Tools: Moodle Platform, Communication Tools: Skype, Forum, blogs, Doodle …

29. WP1: Management and coordination
Short description of results:
1.- Consortium Agreements
2.- Protocol of Transnational Cooperation & Communication
3.-Evaluation Plan: This will indicate the goals, schedule and methods used to evaluate and ensure high quality standards of the LogiCAD project implementation. It will be carried out by P1 and approved by the Steering Committee
4.- Monitoring and Evaluation report Year 1
5.- Monitoring and Evaluation report Year 2

30. WP2: Logistics Stakeholders CAD Skills Requirements
Package Leader: Instituto Tecnológico de Aragón Aims: - Customize the euCAD Framework now for stakeholders coming from the Logistics Sector Activities: A2.1 Motivating Logistics Stakeholders in applying CAD in their work A2.2 - Identifying the (CAD) Skills Requirements of Logistics stakeholders (thanks a questionnaire generated by partners to help identify the needs in terms of both 2D and 3D CAD training with respect to the logistics sector) Methodological Tools: Testing and definition of Logistics Stakeholders CAD Skills Requirements to define modules into the LogiCAD Vocational Training system architecture

31. WP2: Logistics Stakeholders CAD Skills Requirements
Short description of results:
6.- Survey on the CAD Skills Requirement for Logistic stakeholders
7.- Why CAD for Logistics Sector Stakeholders? (This will be aimed at motivating the target audience on typical CAD applications and hence the benefits of acquiring CAD skills)

32. WP3: Tailoring euCAD Framework For Logistics Stakeholders 1st Level of TOI
Package Leader: MECB (Malta) Aims: To find optimum possibilities to apply the euCAD project results to the new target group and for logistic domain. Activities: A3.1 Establish possible methods of tailoring existing euCAD framework for logistics stakeholders A3.2 - Design of LogiCAD framework architecture - Marketing and dissemination module - Training module - On-site mentoring module - Testing module - Internal evaluation of the logiCAD Vocational Training system

33. Short description of results:
WP3: Tailoring euCAD Framework For Logistics Stakeholders - 1st Level of TOI
Short description of results:
8.- Possible Methods of Tailoring euCAD framework for Logistics stakeholders (in the light of Result 6)
9.- Design of LogiCAD Framework Architecture (based on euCAD framework but transferred for logistics as per Result 6)

34. WP4 Developing and Expanding of euCAD Content for LogiCAD – 2nd Level of TOI
Package Leader: University Politehnica of Bucharest Aims: To extend and develop the content for the logiCAD framework proposed in WP3, based on the training material content developed in the euCAD project Activities: A4.1 Developing CAD content for logistics A4.2 Developing Case studies for CAD in Logistics A4.3 Developing CAD Training Material for Logistics Methodological Tools: Moodle Platform Social Software and the collaborative learning

35. WP4 Developing and Expanding of euCAD Content for LogiCAD –
2nd Level of TOI
Short description of results:
10.- CAD Content for Logistics
11.- CAD in Logistics Case-studies
12.- 3D CAD for Logistics Using Autodesk Inventor
13.- 3D CAD for Logistics Using Solidworks
14.- 3D Animation for Logistics Sector
15.- Collaborative Design for Logistics Sector

36. WP5: CAD Skills Certification and Examination for Logistics Stakeholders - 3rd Level of TOI
Package Leader: TECNALIA Aims: How logistics practioners and stakeholders could be best examined and thus certified in being able to use Computer Aided Design technology for logistic applications Activities: A5.1 To Explore Alternative Ways for Certifications in CAD for Logistic Stakeholders A5.2 Generation of Pilot CAD Tests for Logistic Stakeholders Methodological Tools: A sustainable and effective examination and certification mechanism

37. Short description of results:
WP5: CAD Skills Certification and Examination for Logistics Stakeholders - 3rd Level of TOI
Short description of results:
16.- Possible Ways for Certifications in CAD for Logistic Stakeholders
17.- Set of Pilot CAD Tests for Logistic Stakeholder

38. WP6 Evaluation and Impact Assessment of LogiCAD Framework
Package Leader: Instituto Tecnológico de Aragón
Aims:
Evaluation and impact assessment of the LogiCAD Framework through 2 perspectives:
(i) Internally: at the consortium level i.e. involving the project partners;
(ii) Externally: at the level of logistics stakeholders…
Activities:
A5.1 Internally Evaluation: test the components/modules of the LogiCAD Vocational Training System framework
A5.2 Externally : to logistics target audience representatives via pilot tests
Methodological Tools:
Evaluation Method: mix of evaluators

39. WP6 Evaluation and Impact Assessment of LogiCAD Framework
Short description of results:
18.- LogiCAD Framework Evaluation Mechanism
19.- Report summarizing the Results of Internal Tests
20.- Report summarizing the Overall framework Evaluation & Impact Assessment

40. WP7 Targeted Dissemination
Package Leader: HLA (Hungarian Logistic Association)
Aims:
To disseminate the results obtained from the project to relevant logistic sector stakeholders, partner countries and other EU member states.
Activities:
A7.1 LogiCAD Project branding activities
A7.2 Website, e-learning platform, youtube channel, facebook, twitter, links to other organizations, etc.
A7.3 Regional seminars
A7.4 LogiCAD Promotional Materials
A7.5 Project related Publications.
A7.6 LogiCAD In-Service Training Course : Grundtvig training course will be registered for one of the countries of the consortium.
A7.8 LogiCAD On-site Mentoring Activities
A7.9 LogiCAD Final Conference

41. WP7 Targeted Dissemination
Methodological Tools:
- Promotion activities through logistic associations, industrial networks, clusters and other related sectors: vocational training, research centres, TICs
- Dissemination in training courses
- Forums and other International events
- Publication of events, results, seminars, training pilots in Social Networks

42. WP7 Targeted Dissemination
Short description of results:
21.- LogiCAD Project Branding
22.- LogiCAD Project Web Services (BLOG-website, e-learning platform, MOODLE E-learning Platform, youtube channel, facebook, twitter, links to other organizations
23.- Project Seminars
24.- LogiCAD Promotional Materials : ads, newsletters, articles disseminations, public events, web-dissemination USB sticks, pens
25.- Project related Publications
26.- Application for Grundtvig In-Service Course
27.- LogiCAD On-site Mentoring Report
28.- LogiCAD Final Conference

43. WP8 Targeted Exploitation
Package Leader: TECNALIA Aims: Targeted Exploitation Plan taking into consideration those LogiCAD project results/products that have a potential for reuse. Activities: A8.1 Definition of an Exploitation Plan A8.2 Generation of an IPR Agreement

44. WP8 Targeted Exploitation
Short description of results:
29.- Sustainable Exploitation Plan
30.- Project IPR agreement

45. WP9 Quality Management
Package Leader: Daugavpils University Aims: To ensure the global quality of all procedures and activities of the logiCAD project, including all results. Activities A9.1 - Drafting of the Quality Assurance plan A9.2 - Drafting of the Quality Assurance documents A9.3 - Generation of Quality management reports Methodology Evaluation tools will be used both by internal and external evaluators, such as questionnaires, interviews, observation, document analysis, website analysis and focus groups.

46. WP9 Quality Management
Short description of results: 31.- Quality assurance plan 32.- Quality assurance documents 33.- Quality management reports

47. QUALITY MANAGEMENT PLAN
The leader of this wp will produce four management reports each year detailing the status of the project, its activities, financial situation, issues arising and achievements.
This report is designed to ensure quality and compliance of the project deliverables against the proposal at an operational level.

48. Quality Management Plan
The QMP will clearly states the:
procedures, criteria and resources for monitoring and evaluation of the project;
procedures, criteria and resources for internal and/or external evaluation - including quality control and testing
The target partnership members, SMEs, and other stakeholders (training institutions, educational bodies, SMEs...) will participate in the process of project evaluation. The SMEs and pilot participants will be fulfilling research questionnaires concerning quality and impact of project actions.
We will also conduct external evaluation of the projects products quality. It will be conducted by heading in the field experts with at least 10 years experience in the field of SME development and organizational education. They will also indicate the rate of potential LOGICAD use in the future.

49. 33 Results (annex document)
Doubts, questions…
reviewing results, tasks …
Time for analyzing each result for each responsible …

50. 12.15 Preparation of Gantt Chart & Work Distribution Amongst Partners

51. ANNEX: Gantt Chart

52. LUNCH

53. Finalization of Gantt Chart with Work Distribution & Meeting Dates

54. Meeting Dates October 2012: 1st meeting: Zaragoza (Spain)
June 2013 : 2nd meeting: Latvia
November 2013 : 3rd meeting: Malta
June 2014: 4 th meeting: Romania

55. Thursday, 22nd of November
Project Management Mechanisms: communication plan and tools
Methodological Tools:
Blog Logicad,
LOGICAD Moodle Platform, and other Communication Tools:
Virtual Meetings by Skype, Forum, transnational meetings..

56. Thursday, 22nd of November
Blog Logicad:
LOGICAD Moodle Platform:
User: administrator
Password: Logicad.2012
Virtual Meetings by Skype

57. Thursday, 22nd November
ACCESS to MOODLE and BLOG LOGICAD Vera Boronenko (LATVIA): User: vboronenko Password: V.4.Boronenko Catalin Gheorghe Amza (ROMANIA) User: cgheorghe Password: C5.gheorghe Jonathan Borg (MALTA) User: jborg Password: J.7.Borg Adrienn Adorján (HUNGARY) User: adrojan Password: A.4.Adorjan Miguel Iñigo (SPAIN) User: minigo Password: MI.9nigo Elena Pallares (SPAIN) User: epallares Password: Elenusky.2012

58. Project Dissemination Plans
objectives:
1. Reaching all institutions who support SMEs development in the project countries
2. Teach the pilot phase beneficiaries in the way allowing them to use LOGICAD
3. Communicating the effects of program to media, the contracting authorities and other institutions

59. Project Dissemination Plans
How and when?
October February 2013– setting up of a project website- Blog
February-September 2013– project promotion among SMEs (direct marketing, ads, and articles) as well as to indirect beneficiaries and important stakeholders such as social partners. Also dissemination of initial project information to the media will be done. HLA will prepare a Plan Dissemination
- February October 2013– on-going information about the project posted on the website-Blog
- September 2013 – August 2014 – preparation and presentation on the website electronic media advises concerning the project
- September 2014 – final project conference, potentially project showcases

60. Other activities will be made to disseminate the project:
All partners will be involved in the valorization activities. HLA will be responsible for coordination in this respect: Information about the Project on each Organization website ( visitors every month), Social networks: Facebook, twitter, linkedin groups.. Organization mailing list ( subscribers) Logicad Newsletters Bulletin sent to all Spanish Members (1200 members by Tecnalia; 1000 by ITA). Publish information about the Project at yearly General Assembly (By Tecnalia) Dissemination between the Associated enterprises Spread information about the Project in International networks ‘Euroguidance Germany, collects 120 organizations delivering career guidance’... Inside of estrategies of dissemintaion in our case, we tkink about the inluding the experience, documents and service on the project in the web-platform and to include news and events in our bulletin web. Tecnalia´ll contact with a center of innovation of VET in euskadi, cluster of movility and logistyc in euskadi, developmen agreement to promote the initiative. ITA through ICT4LOG CenterSpanish Center of knowledge in the application of Information and Communication Technologies into the resolution of Logistics problema

61. Administrative & Financial Project Handbook
Elegible Costs: From 01/10/2012 to 30/09/2014 (Project´ Life) Justification: Each 11 months 1st Interim report: From 01/10/2012 to 31/08/2013 Deadline: 18/09/2013 Final Report: From 01/10/2012 to 31/08/2014 Deadline: 18/09/2014

62. Administrative & Financial Project Handbook
Payments*:
1º payment:
40% total Budget (november)
2º payment:
40% total* (after 1st Interim report and only if the partner has spent almost 70% first payment )
3º payment:
20% after Final Report*
*All payments shall be regarded as advances pending explicit approval by the Steering Committee and OAPEE of the interim and final report, the corresponding cost statement and the quality of the results of the project.
(Article 7 Contract :7.5 and 7.6)

63. Financial Justification: Notes
Travels
Travels from people outside of the organisation: Other costs
Travel costs Staff: See maximun by day including logement (Annex)
Template for travels costs (annex)
It´s necesary to save travel bills, tickets, air and train tickets and boarding passes. Real cost and the cheapest way.
It's possible to justify with daily assignment
Contracts o subcontratation:
< euros one invoice with an explanation in english
euros to euros It must been included 5 offers
It has to save invoices and payment justifications
Maximun; 30% Direct costs
Template : Annex

64. Financial Justification: Notes
Other costs:
Audit costs, - Experts, - Intelectual property..
INVOICES
They should include the number of agreement, the name of project, and the servicie or product acquired. (In English and in eligibility period)
STAFF Costs
They must be justified with “Timesheet” and “”Staff Cost Statement” (annex)
One sheet for each employee
Interim report
Translations: It must be explained what it has been traslated in english
Change : All costs have to be justified in euros, and it must indicate the exchange rate according to the date of payment
Meetings: attendee lists, controls firms, agenda, schedule
and minutes from the meetings ..

65. Financial Justification: Notes
Dissemination, web, and other visual identity
It must be included the logo and the Lifelong learning Logo

66. Templates For Facilitating Project Work & Management: templates, interim and final report
Ppt template
Word templates
Finantial templates
Travel and Subsistence Costs Statement
Subcontracting costs declaration
Staff Costs Statement
Equipment Costs
Interim report : 2012 not yet (template 2011)
Final Report
HANDBOOK: Annex III Guidelines for administrative and financial management and reporting

67. Project Life Cicle

68. An Explanation to EU Administrative, IPR and Financial Rules
Eligibility of Costs:costs must satisfy the following general criteria :
They must be incurred by legal bodies/institutions of the official consortium
They must relate to activities involving the participants partners
They must be connected with the project (i.e. relevant to the project and be directly connected with the execution of the project in accordance with the approved work plan);
They must be necessary for the execution of the project;
They must be reasonable and justified and they must accord with the principles of sound financial management, in particular in terms of value for money and cost-effectiveness;
They must be generated during the lifetime of the project
They must be actually incurred by the beneficiary and be recorded in his accounts in accordance with the applicable accounting principles, and be declared in accordance with the requirements of the applicable tax and social legislation
They must be identifiable and verifiable.

69. An Explanation to EU Administrative, IPR and Financial Rules
Non–eligible Costs :
Return on capital;
Debt and debt service charges;
Provisions for losses or potential future liabilities (provisions for contractual and moral obligations, fines, financial penalties and legal costs)
Interest owed
Doubtful debts
Exchange losses
VAT, unless the beneficiary organisation can prove that it is unable to recover it
Costs declared by the beneficiary and covered by another project or work programme receiving a Community grant Purchase of capital assets - only depreciation is eligible;
In the case of rental or leasing of equipment, the cost of any buy-out option at the end of the lease or rental period
Costs associated with the preparation of the application for the Lifelong Learning Programme;
Costs of opening and operating bank accounts (transfer costs are eligible);
Costs incurred in relation to any document required to be submitted with the application (audit reports, etc.);
Costs incurred by silent partners (silent partners can be partners in the consortium on their own costs but are ineligible to receive funding from the grant);
Contributions in kind (for example: voluntary work).

70. An Explanation to EU Administrative, IPR and Financial Rules
Categories of Eligible Direct Costs
Staff Costs
Statutory staff or Temporary staff
In certain cases self-employed persons working for the project can also be declared under staff costs … (see Handbook)
Beneficiaries should report staff costs based on real daily staff cost rates*, which cannot exceed the maximum rates published in the LLP Guide of the respective call for proposals on the website of the NA ( Any surplus will be considered as ineligible. The veracity of these costs may be the subject of an audit.
(*The rate of the country in which the partner organisation is registered will be applied, independent of where the tasks will be executed)

71. An Explanation to EU Administrative, IPR and Financial Rules
Categories of Eligible Direct Costs
b) Travel and Subsistence
a) Travel costs: Travel costs for staff taking part in the project are considered eligible, provided that they are in line with the partner’s usual practices on travel costs.
The travel cost for a journey should include all costs and all means of travel from the point of origin to the point of destination (and vice versa) and may include visa fees, travel insurance and cancellation costs.
Reimbursement must be based on real costs, independent of the means of travel chosen (Partners are required to use the cheapest means of travel )
b) Subsistence costs: Subsistence costs for staff taking part in the project are eligible. Subsistence rates cover accommodation, meals and all local travel costs (but not local travel costs incurred to travel from point of origin to point of destination).
The reported expenses should respect the maximum rates published on the website of the NA (

72. An Explanation to EU Administrative, IPR and Financial Rules
Categories of Eligible Direct Costs
c) Equipment costs
Purchase, rent or lease of equipment (new or second-hand), including the installation, maintenance and insurance costs, are considered eligible :
- Only when specific and necessary for achieving the goals of the project.
- Only the portion of the equipment's depreciation corresponding to the duration of the project and the rate of actual use for the purposes of the project may be taken into account
The total reported expenses for equipment may not exceed
10% of the total direct costs reported for the project

73. An Explanation to EU Administrative, IPR and Financial Rules
Categories of Eligible Direct Costs
d) Subcontracting costs
To external body, organisation or individual
The management and the general administration of the project may not be subcontracted
The total reported costs for subcontracting may not exceed
30% of the total direct costs reported for the project.

74. An Explanation to EU Administrative, IPR and Financial Rules
Categories of Eligible Direct Costs
e) Other Costs
Dissemination of information, specific evaluation of the project, audits, translations, reproduction, website, etc.), including the costs of any financial services (especially the cost of financial bank guarantees).
From the implementation of specific actions or of products/results of the project e.g. the organisation of seminars, the production of proceedings of a seminar, the production of a video, copyrights and other Intellectual Property Rights, purchase of information materials
Costs related to the administration of the project e.g. consumables, supplies, photocopying costs, telephone costs, internet access, paper, etc., are covered by the indirect costs of the project

75. An Explanation to EU Administrative, IPR and Financial Rules
Indirect Costs
The corresponding costs need not be justified by accounting documents
7% is a limit, not a "right"
Examples of indirect costs are:
• All costs for equipment related to the administration of the project (e.g. PCs, portables, etc.);
• Communication costs (postage, fax, telephone, internet access, mailing, etc.);
• Infrastructure costs (rent, electricity, etc.), Office supplies; • Photocopies.
The indirect costs of the project eligible for Community funding is a flat rate amount set at a maximum of 7% of the total amount of eligible direct costs

76. General rules and remarks for the Interim and Final Reports
NOTE the following points:
- Use the appropriate report templates and financial tables
Written in the working language of the consortium
report and the accompanying products/results should contain the LLP logo
All products and results should be submitted along with the report

77. Planning of 2nd LogiCAD Meeting

78. Meeting Closure and summing up