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©2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt PowerPoint ® in the Real World How to Apply Top-Notch Skills to Challenging Presentations.

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Presentation on theme: "©2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt PowerPoint ® in the Real World How to Apply Top-Notch Skills to Challenging Presentations."— Presentation transcript:

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2 ©2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt PowerPoint ® in the Real World How to Apply Top-Notch Skills to Challenging Presentations Carol Youngclaus Anemone Graphics PowerPoint is a registered trademark of Microsoft Corporation

3 YOU CAN TRANSFORM YOUR NEXT PRESENTATION FROM A YAWNER …

4 ©2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt To a Real Dazzler! … With Just a Few Simple Guidelines and Some Slick Tricks

5 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 3 Lesson Plan 1.Introduction 2.Design Presentation Planning 4.Locating and Choosing Images 5.Program Skills 6.The Business Side of PowerPoint 7.Communication 8.What to Do When You Get Stuck

6 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 4 1.Introduction

7 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 5 The Four Key Elements to Successful Presentations

8 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 6 The Four Key Elements to Successful Presentations 1. Design Sense To organize data into an attractive, logical and understandable layout 2. Program Skills To enhance your productivity and to take full advantage of PowerPoints rich set of features 3. Business Sense To understand the content at a high level, to choose appropriate colors and images, and to ensure that the presentation complements and enhances, rather than competes with, the presenter 4. Communication To foster collaborative interaction with the author and prevent errors due to misunderstanding

9 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 7 esign is not just about pretty Good PowerPoint design is as essential to your presentation as good personal grooming Good design organizes information in a way that: –Attracts and holds audience attention and interest –Enhances comprehension –Presents a positive impression of both the speaker and the material being presented –Remains memorable long after the presentation ends Good design can be achieved with any page

10 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 8 What the Experts Recommend Really huge bulleted text Really succinct text Really high-level concepts Uh, really out of touch with reality Simplicity

11 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 9 What You Will Really Be Working With Complex ideas distilled onto a single page: War and Peace on the head of a pin Disorganized charts Faxed copies of penciled sketches Illegible handwriting Seemingly unmeetable deadlines A migraine Complexity

12 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 10 What You Will Need to Succeed Design principles to help you tame complex and/or disorganized slides Sufficient knowledge of the topic to decode illegible writing and understand intent PowerPoint expertise to make it faster, easier, better Communication skills to work with the author on areas of ambiguity Aspirin Coping Skills

13 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 11 The Experts Are Not Wrong But … The concept of no more than five bullets per page is ideal but rarely realistic –Not every PowerPoint document is intended to be a presentation –Often speakers plan to talk to the slide, using it as a high-level visual and distributing paper copies that the audience can refer to during or after the presentation –Even when a slides content cannot be read from the back of the room, good design will help the speaker illuminate the concept A complicated page is not an excuse for a messy page –Careful visual planning can overcome clutter Understanding content improves design ability –If you dont know what something means, ask –Your input has valueknow when to speak up (with tact) and when to stand down (with grace)

14 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 12 2.Design 101

15 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 13 The Four Basic Principles of Design * *1994, Robin Williams, The Non-Designers Design Book 1. Alignment The first Clutter-Busterorganizes information and guides the viewer through the page 2. Contrast The second Clutter-Bustercreates visual drama and interest to capture and hold viewer attention 3. Proximity Grouping related elements establishes the hierarchy of informationthe most important points are most prominent 4. Repetition Repeated themes (font, color, image style) establish a look and feel to unify a document

16 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 14 Some Basic Examples: Alignment Before Title is centered and too high Callout boxes are ragged and inconsistent; text placed in boxes over autoshapes rather than typed into them After Callout boxes replaced with high-contrast titles over a more easily readable three- column format Note the increased white space Also note contrast, proximity, repetition

17 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 15 Some Basic Examples: Contrast Font differences are so slight that they look like errors No focal point on the page Wide rows of small text are difficult to read Overall impression: dull Before Strong title in upper-lower case with plenty of white space leaves no doubt where to begin reading The same font as the lead-in paragraph, but in grey, organizes the sub-points Also note alignment, proximity, repetition After

18 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 16 Some Basic Examples: Proximity Inconsistently placed grey boxes do not help the reader sort through the information Before Parallel placement of the columns and separated summary box helps step the reader through the information Note: only summary text is centered and unnecessary elements have been removed for a cleaner appearance Also note alignment, contrast, repetition After

19 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 17 Some Basic Examples: Repetition Every column has a different fill, creating chaos on the page Charts are slightly different in size and inconsistent in placement Boxed chart titles increase clutter Before The same fill is used for all columns Axis labels are sufficient to differentiate the categories Contrasting chart titles minimize clutter Also note alignment, contrast, proximity After

20 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 18 Okay, But What Can Be Done About This? Typical matrix in a typical mess

21 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 19 What a Difference! Same matrix, same type size, better layout

22 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 20 Compare Them Side-by-Side Centered titles in CAPS (hard to read, take up too much real estate, appear amateurish under most circumstances) Sloppy lines, messy highlighting boxes Unnecessary vertical lines create clutter Before Upper/lower case titles, strong contrast Inserted table for precise lines and fills Carefully aligned text makes vertical lines unnecessary Better organized white space After

23 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 21 White Space Is Powerful White space (which refers to unused background, not a specific color) is not dead spaceit is a dramatic and dynamic visual tool Carefully arranged white space is an essential component of contrast If your page is very dense with text, try adjusting paragraph spacing and/or line spacing to give it more air (be sure to change the layout to avoid defaulting to the master when page is copied) Resist the urge to fill the page!

24 © 2009 Anemone Graphics. All rights reserved. PPTinRealWorld_Slides.ppt 22 To Learn More … Contact Anemone Graphics Phone: Write to:Carol Youngclaus Anemone Graphics 2 Park Drive Woburn, MA 01801


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