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YOU CAN TRANSFORM YOUR NEXT PRESENTATION FROM A YAWNER …

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Presentation on theme: "YOU CAN TRANSFORM YOUR NEXT PRESENTATION FROM A YAWNER …"— Presentation transcript:

0 PowerPoint® in the Real World
How to Apply Top-Notch Skills to Challenging Presentations Carol Youngclaus Anemone Graphics PPTinRealWorld_Slides.ppt PowerPoint is a registered trademark of Microsoft Corporation Anemone Graphics, 2 Park Drive, Woburn, Massachusetts 01801 tel , fax ,

1 YOU CAN TRANSFORM YOUR NEXT PRESENTATION FROM A YAWNER …
® 2007 Anemone Graphics. All rights reserved.

2 … With Just a Few Simple Guidelines and Some Slick Tricks
To a Real Dazzler! … With Just a Few Simple Guidelines and Some Slick Tricks PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

3 Lesson Plan Introduction Design 101 Presentation Planning
Locating and Choosing Images Program Skills The Business Side of PowerPoint Communication What to Do When You Get Stuck PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

4 1. Introduction ® 2007 Anemone Graphics. All rights reserved.
PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

5 The Four Key Elements to Successful Presentations
PPTinRealWorld_Slides.ppt

6 The Four Key Elements to Successful Presentations
Design Sense To organize data into an attractive, logical and understandable layout Program Skills To enhance your productivity and to take full advantage of PowerPoint’s rich set of features Business Sense To understand the content at a high level, to choose appropriate colors and images, and to ensure that the presentation complements and enhances, rather than competes with, the presenter Communication To foster collaborative interaction with the author and prevent errors due to misunderstanding PPTinRealWorld_Slides.ppt

7 esign is not just about “pretty”
Good PowerPoint design is as essential to your presentation as good personal grooming Good design organizes information in a way that: Attracts and holds audience attention and interest Enhances comprehension Presents a positive impression of both the speaker and the material being presented Remains memorable long after the presentation ends Good design can be achieved with any page PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

8 What the Experts Recommend
Really huge bulleted text Really succinct text Really high-level concepts Uh, really out of touch with reality Simplicity PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

9 What You Will Really Be Working With
Complexity Complex ideas distilled onto a single page: “War and Peace on the head of a pin” ™ Disorganized charts Faxed copies of penciled sketches Illegible handwriting Seemingly unmeetable deadlines A migraine PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

10 What You Will Need to Succeed
Design principles to help you tame complex and/or disorganized slides Sufficient knowledge of the topic to decode illegible writing and understand intent PowerPoint expertise to make it faster, easier, better Communication skills to work with the author on areas of ambiguity Aspirin Coping Skills PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

11 The Experts Are Not Wrong But …
The concept of “no more than five bullets per page” is ideal but rarely realistic Not every PowerPoint document is intended to be a presentation Often speakers plan to “talk to the slide,” using it as a high-level visual and distributing paper copies that the audience can refer to during or after the presentation Even when a slide’s content cannot be read from the back of the room, good design will help the speaker illuminate the concept A complicated page is not an excuse for a messy page Careful visual planning can overcome clutter Understanding content improves design ability If you don’t know what something means, ask Your input has value—know when to speak up (with tact) and when to stand down (with grace) PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

12 2. Design 101 ® 2007 Anemone Graphics. All rights reserved.
PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

13 The Four Basic Principles of Design*
Alignment The first Clutter-Buster—organizes information and guides the viewer through the page Contrast The second Clutter-Buster—creates visual drama and interest to capture and hold viewer attention Proximity Grouping related elements establishes the hierarchy of information—the most important points are most prominent Repetition Repeated themes (font, color, image style) establish a look and feel to “unify” a document *1994, Robin Williams, The Non-Designer’s Design Book PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

14 Some Basic Examples: Alignment
Before Title is centered and too high Callout boxes are ragged and inconsistent; text placed in boxes over autoshapes rather than typed into them After Callout boxes replaced with high-contrast titles over a more easily readable three-column format Note the increased white space Also note contrast, proximity, repetition PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

15 Some Basic Examples: Contrast
Font differences are so slight that they look like errors No focal point on the page Wide rows of small text are difficult to read Overall impression: dull Before Strong title in upper-lower case with plenty of white space leaves no doubt where to begin reading The same font as the lead-in paragraph, but in grey, organizes the sub-points Also note alignment, proximity, repetition After PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

16 Some Basic Examples: Proximity
Inconsistently placed grey boxes do not help the reader sort through the information Before Parallel placement of the columns and separated summary box helps step the reader through the information Note: only summary text is centered and unnecessary elements have been removed for a cleaner appearance Also note alignment, contrast, repetition After PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

17 Some Basic Examples: Repetition
Every column has a different fill, creating chaos on the page Charts are slightly different in size and inconsistent in placement Boxed chart titles increase clutter Before The same fill is used for all columns Axis labels are sufficient to differentiate the categories Contrasting chart titles minimize clutter Also note alignment, contrast, proximity After PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

18 Okay, But What Can Be Done About This?
Typical matrix in a typical mess PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

19 What a Difference! Same matrix, same type size, better layout
PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

20 Compare Them Side-by-Side
Centered titles in CAPS (hard to read, take up too much real estate, appear amateurish under most circumstances) Sloppy lines, messy highlighting boxes Unnecessary vertical lines create clutter Before Upper/lower case titles, strong contrast Inserted table for precise lines and fills Carefully aligned text makes vertical lines unnecessary Better organized white space After PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

21 White Space Is Powerful
White space (which refers to unused background, not a specific color) is not dead space—it is a dramatic and dynamic visual tool Carefully arranged white space is an essential component of contrast If your page is very dense with text, try adjusting paragraph spacing and/or line spacing to give it more “air” (be sure to change the layout to avoid defaulting to the master when page is copied) Resist the urge to fill the page! PPTinRealWorld_Slides.ppt ® 2007 Anemone Graphics. All rights reserved.

22 To Learn More … Contact Anemone Graphics
Phone: Write to: Carol Youngclaus Anemone Graphics 2 Park Drive Woburn, MA 01801 PPTinRealWorld_Slides.ppt


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