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WS Infrastructure Programme Quarterly Workshop Eastern Cape Presented by: Asanda Gidana, Lungiswa Radebe & Martin Labuschagne Programme Manager Eastern.

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Presentation on theme: "WS Infrastructure Programme Quarterly Workshop Eastern Cape Presented by: Asanda Gidana, Lungiswa Radebe & Martin Labuschagne Programme Manager Eastern."— Presentation transcript:

1 WS Infrastructure Programme Quarterly Workshop Eastern Cape Presented by: Asanda Gidana, Lungiswa Radebe & Martin Labuschagne Programme Manager Eastern Cape Date: 31 October 2013

2 WS Infrastructure Program: Quarterly Workshop Contents A: Expenditure Status 2013/14 1.RBIG 2.MWIG 3.ACIP 4.NTP B: Key Challenges C: Feedback on letter sent on 9 September 2013 D: Project to be “Fast Track” E: Projects to be Launched F: Way forward

3 A1. RBIG : Expenditure 2013/14

4 A1. RBIG : Expenditure 2013/14 (cont…)

5

6 A2. MWIG: Expenditure 2013/14

7 A3. ACIP : Expenditure 2013/14 WCDM cont… SchemeProject Cost DWA Commitme nt Budget Allocation 2013/14 BAS Expenditur 25th October 2013 Invoices at Hand Planned cashflow end October 2013 Proposed Budget Reallocations 2013/14 Reasons for Reallocation / Movement Implementat ion / Construction in Progress Buffalo City Metro Municipality- WCDM R2mR1,933m (97 %) R1,933mImplementat ion in progress Chris Hani DM – Installation of flow meters & pressure reducing valves R4.2mR2 m00R1 m to Ikwezi LM WCDM (water metering) No movement i.t.o expenditur-e even though Municipality has committed to have done some work Amathole DM (Leak repairs & Comm Awareness) R500, More funds required Amathole DM (Mhlahlane – DM Commitment ) R400, R400,000 to ADM Leak repairs & Comm Awareness (NkonkobeLM) Funding shortfall

8 A3 : ACIP Expenditure 2013/14 WCDM cont… SchemeProject Cost DWA Commit ment Budget Allocation 2013/14 BAS Expenditu 25th October 2013 Invoices at Hand Planned cashflow end October 2013 Proposed Budget Reallocati ons 2013/14 Reasons for Reallocati on / Movemen t Implemen tation / Constructi on in Progress Camdeboo LM-borehole metering and installed monitoring system in Aberdeen t R1 m R684,000 (68 %) R25,000R684,000Implementa tion in progress Alfred Nzo DM -trained barefoot plumbers busy doing a meter audit and leak detection, also repairing leaks R1 m R329,000 (33%) R250,000R579,000Implement- ation in progress

9 A3. ACIP : Expenditure 2013/14 WCDM cont…. SchemeProject Cost DWA Commitme nt Budget Allocation 2013/14 BAS 25th October 2013 Invoices at Hand Planned cashflow end October 2013 Propose d Budget Realloca tions 2013/14 Reasons for Reallocati on / Movemen t Implement ation / Constructi on in Progress Kouga LM- Repairing leaking reservoirs and Kruisfontein rising main in Humansdorp R1 m R222, (22%) R153,082.56R285,320Implementa tion in progress Blue Crane Route LM - Repaired reservoirs and replaced old infrastructur e, borehole monitoring equipment and installed Chlorinator R2.266 mR875, (39%) R255,000R603,537Implementa tion in progress

10 A3. ACIP : Expenditure 2013/14 WCDM cont… SchemeProject Cost DWA Commitm ent Budget Allocatio n 2013/14 BAS Expendit 25th October 2013 Invoices at Hand Planned cashflow end October 2013 Proposed Budget Reallocati ons 2013/14 Reasons for Reallocati on / Moveme nt Implementation / Construction in Progress Joe Gqabi WCDM R1 m0R316,007.71Implementation in progress Makana LM - WCDM R2 mR736, (37%) R406,259.00R1,032,498Implement-ation in progress Ikwezi LM - Water Crisis Interventio n R3.2 mR2 mR1,306,71 9 (65%) Implementation in progress

11 A3. ACIP : Expenditure 2013/14 -WWTW SchemeProject Cost DWA Commitme nt Budget Allocation 2013/14 BAS Expenditur 25th October 2013 Invoices at Hand Planned cashflow end October 2013 Proposed Budget Reallocatio ns 2013/14 Reasons for Reallocatio n / Movement Implement ation / Constructi on in Progress Buffalo City Metro Municipality -East Bank WWTW R1 mR1 m (100%)00Constructi- on in progress Sterkspruit WWTW (Joe Gqabi) R5.70 mR4,027,010 (71%) R1,340, R4,811, Construction in progress Blue Crane Route LM – upgrade of Somerset East WWTW R10 mR2,223, (22%) R1.4 mR2,522,401Construction in progress Engcobo WWTW Refurbishme nt (CHDM) R1.2 mR28, (2%) R34,593.00R68,524.83Construction in progress

12 A3. ACIP : Expenditure 2013/14 –WWTW cont… SchemeProject Cost DWA Commitme nt Budget Allocation 2013/14 BAS Expenditur 25th October 2013 Invoices at Hand Planned cashflow end October 2013 Proposed Budget Reallocatio ns 2013/14 Reasons for Reallocatio n / Movement Implement ation / Constructi on in Progress Molteno WWTW- Raw Sewage Pump Stations Refurbishme nt R1.250 mR409,743 (33%) R332,310R835,548Construction in progress Matatiele WWTW Refurbishme nt (Alfred Nzo DM) R1.190 m0R163,912Construction has just started Ndlambe Refurbishme nt of Ndlambe Sewer Pump Stations R1.750 m0R85,500R85,000Construction to start Sterkstroom WWTW – Phase 2 (Chris Hani DM) R3 mR796,286R39,141.90R768,811Construction in progress

13 A4: NTP – Expenditure 2013/14 AMATHOLE DISTRICT MUNICIPALITY Ngcingwane in progress Bangweni in progress Mangathi progress Ntlambodaka in progress Munyu Complete Mqonci Complete Mangqosinini

14 A4: NTP – Expenditure 2013/14 Ngcisininde in progress 3 * Zagwityi 0000complete

15 A4: NTP – Expenditure 2013/14 CHRIS HANI DISTRICT MUNICIPALITY Sterkstroom in progress WTW Cala WTW progress Nkobongo in progress WTW

16 A4: NTP – Expenditure 2013/14 ALFRED NZO DISTRICT MUNICIPALITY Belfort BWS non spending in progress KwaBhaca SL non spendingin progress BWS

17 A4: NTP – Expenditure 2013/14 JOE GQABI DISTRICT MUNICIPALITY Cleaning of in progress leaking reservoir Jozana neck in progress Package plant Sterkspruit in progress Reservoir Accomodation in progress Of Hershel pumpstation

18 A4: NTP – Expenditure 2013/14 JOE GQABI DISTRICT MUNICIPALITY Cleaning of in progress leaking reservoir Jozana neck in progress Package plant Sterkspruit in progress Reservoir Accomodation in progress Of Hershel pumpstation

19 A4: NTP – Expenditure 2013/14 O R TAMBO DISTRICT MUNICIPALITY Mvimvane1,203, Tender Qaukeni Farm1,359, Tender Sithebe 414, Tender Bomvu 941, Tender Msana399, Tender Tshisana 934, Tender Ezinkumbini77, Tender

20 A4: NTP – Expenditure 2013/14 O R TAMBO DISTRICT MUNICIPALITY Mangwaneni Tender Nyandeni Tender Zandukwana Tender Mantusini Tender

21 B: Key Challenges RBIG Implementing Agent Lack of Required/Expected Capacity by other WBs. Non-compliance of WBs with Implementing Agent Fees, as per Departmental Delegations. Contractors Incompetent Contractors appointed in some projects. Lack of Financial Capacity and cashflow management by some contractors Approval of Feasibility/ IRS Delays in approval process of projects as study phase. IA Agreements Lack of common understanding of certain clauses within the standard agreements. Lack of ESKOM power supply by project Negative effect on project programming, as a result of ESKOM delays

22 B: Key Challenges MWIG Delays in appointment of service providers due to WSAs’ SCM processes. Lack of progress and expenditure by most WSAs. Some WSAs want to change Business Plans due to communities refusing the level of service i.e. demanding water reticulation (standpipes) instead of water tanks. WSAs wanting to shift funds in between projects. NTP Procurement processes by the municipalities take very long, so the projects implementation starts very late.

23 B: Key Challenges ACIP  The main challenge in all municipalities is proper metering of BULK, ZONE and DOMESTIC METERING  This makes the determination of water losses and water savings basically impossible!!!!!  Technical and Finance sections not working together aggravates the problem!!!  Meter readings atrocious in most municipalities!!  Region understaffed in WCDM section!!!!!  Technical Sections of the WSAs often have high vacancy rate and incompetent staff.  Lack of proper leaderships within WSAs  WCDM not prioritised or given necessary attention, i.t.o. Resourcing.  High staff turnover.

24 B: Key Challenges Inefficiency of procurement processes within WSAs Protests resulting into VANDALISM (e.g BLUE CRANE ROUTE MUNICIPALITY) ACIP

25 C: Feedback on letter sent on 9 September 2013 Provincial Planning Committees – EC Planning Committee in place (to be expanded to include ACIP, MWIG &NTP); meets quarterly – Revised ToR distributed to ECPC members on 31 July 2013 – adoption to be finalized – Chairperson of ECPC is the DWA RPM:RBIG – ECPC in place since 22 July 2011 Budget re-allocation & acceleration plans for RBIG & ACIP – AP 2.1: Revised again in October 2013 for adjustments – AP 2.2: Funds to be moved from slow-moving projects to fast- moving projects, whilst attending to slow projects’ barriers. Acceleration/ recovery plans were developed and submitted early October Regular update to be submitted as and when required.

26 C: Feedback on letter sent on 9 September 2013 (2) Preparing for Audits – AP 3.1 – AP 3.3: Busy sorting out project files for Audit Readiness, however the absence of administrative support is posing a limitation towards the expected outcomes, within the stipulated timeframes. Target date: 15/12. Transferring of assets & assessment of completed projects – AP 4.1: It is the understanding of the RO that Asset Mngt (NO) is already dealing with this issue. – AP 4.2: Mthatha BW Intervention, Coffee Bay, Tsomo RDP South, Mbhashe BWS & Tsomo RDP2 North- capacity limitations affect this task. Assistance needed.

27 C: Feedback on letter sent on 9 September 2013 (3) Financial commitment for each project – AP : Process followed whenever there is a project recommended for implementation or when there is a change in approved scope of work. – It is the understanding that a submission should be made to Capex when budget is exceeded by more than 15%. NO need to formalize this in writing – Currently working with SCM & Finance to differentiate between a project value and a financial commitment.

28 C: Feedback on letter sent on 9 September 2013 (4) Performance evaluation of RBIG projects – AP 6.1: Training of M&E staff on performance evaluation still outstanding. Performance evaluation currently done by project management office – AP 6.2: All performance evaluation reports have been submitted, except ORT: KSD Water and Sanitation (to be submitted on 31/10) Provincial bulk master planning – AP 7.1: Person nominated to manage the PBMP: Mr M. Vonco and Mrs A. Gidana ACIP guidelines – Indicate whether ACIP document was circulated to any external stakeholders; also whether any comments were provided on the document

29 D: Projects to “Fast Track” RBIG Greater Mbizana RBWS Ndlambe BWS KSD PI James Kleynhans BWS

30 D: Projects to “Fast Track” ACIP The only WCDM not doing well is CHRIS HANI DM. They had a dispute with the DWA on the fact that their allocation was reduced from R4M to R2M. A reply had been sent to the DM in July 2013 after which it took long for the DM to reply. A Business Plan to do awareness and assessment of Waterdown pipeline was only received on October. The DM is of the opinion that they will be able to spend the funding before the end of the financial year! COMMUNICATION ON HIGH LEVEL NEEDED!!!!!

31 E: Projects to be Launched RBIG Coffee Bay Water Supply Scheme IKWEZI - ACIP The DWA initially sent a letter to Ikwezi DM indicating that R1M is available for WCDM, however the DM was in dire need for water resources to be developed. The funding was thus used for the drilling of boreholes and to equip them. However it was mentioned last week that R1M is still available for WCDM Due to short time meters will be bought since very little metering has been done in Ikwezi which is a huge problem!

32 MU N REGION HEAD OFFICE TREASURY WE NEED FUNDING EISH!!

33 TREASURY HEAD OFFICE REGION ADEQUATELY STAFFED ADEQUATELY CAPACITATED, WELL FUNCTIONING MUNICIPALITY WE WANT TOP UP FUNDING ONTO REVENUE

34 IMESA: Key Challenges

35 F: Way forward A new way of funding projects should be considered since all municipalities are crying for funding but do not have sufficient technical staff to properly implement projects. It is a problem every year, especially where there are no consultants to assist them! Pressure then gets put on understaffed regional personnel to ensure performance and spending! DWA HQ and the Region should have meetings on high level to ensure that the municipality has the ability to implement projects worth millions of rands!!!!! Otherwise DWA must do the implementation for them!!

36 F: Way forward EXTERNAL ASSISTANCE, PSP’s, RRU, WATER BOARDS, OLD BULL SYSTEM??? LET US STOP THROWING MONEY AT OUR PROBLEMS AND FIRTST SOLVE THE PROBLEM LET US FIRST GET THE CAPACITY RIGHT AT THE MUNICIPALITIES PEOPLE WANT SERVICES NOT PROJECTS!

37 F: Way forward A new way of funding projects should be considered since all municipalities are crying for funding but do not have sufficient technical staff to properly implement projects. It is a problem every year, especially where there are no consultants to assist them! Pressure then gets put on understaffed regional personnel to ensure performance and spending! DWA HQ and the Region should have meetings on high level to ensure that the municipality has the ability to implement projects worth millions of rands!!!!! Otherwise DWA must do the implementation for them!!

38 SOMETHING ’ S WRONG!!!

39


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