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Purpose of Group Activities  Prepare Work Plan for the university that will facilitate the development of UDG proposal that addresses 4 prescribed activities.

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Presentation on theme: "Purpose of Group Activities  Prepare Work Plan for the university that will facilitate the development of UDG proposal that addresses 4 prescribed activities."— Presentation transcript:

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2 Purpose of Group Activities  Prepare Work Plan for the university that will facilitate the development of UDG proposal that addresses 4 prescribed activities (WB-HETC – UDG Sub-Project) Enhancing ICT Skills Improving English Language Skills Strengthening Soft Skills Promoting Ethnic Cohesion  Aim of the group activity is to guide development of one single action plan for 4 activities (Tentative Plan, that could further be refined with discussions at the Project Planning Committee level)  Grouping is done on the basis of Universities (U1 to U3)

3 Instructions STEP 1  At the outset, each group will identify a Chairperson/ Group Leader and then identify 4 sub- groups, to work on 4 activities  Before breaking into 4 sub-groups, discuss, prepare and agree on the following  1. Composition of Project Planning Committee (tentative as this may be reviewed and expanded with discussion with university administration)  Please refer to Lecture 10. Suggestions on the ideal composition are given in Lecture 10.

4 Instructions  2. Time Schedule for planning activities  I. Programming Phase (Weeks 1-4)  Planning for proposal preparation - Reviewing University Corporate Plan and mapping out the planning matrices for sub-activities (X1, X2, X3 & X4)  Performing Situation Analysis or Environmental Scanning for assessment of internal & external, sectoral, social, economic & technical factors and trends that have bearing on performance of the institution and programmes and gaps between the current state and desired state with respect to prescribed activities [X1, X2, X3 & X4]

5 Instructions  2. Time Schedule for planning activities …. contd.  II. Identification Phase (Weeks 5-9)  Performing problem and goal analyses – PEST, SWOT, and GAP Analyses, for identifying gaps, goals and problems with respect to 4 prescribed activities (X1, X2, X3 & X4 )  Performing Root Cause Analysis to identify roots of the identified problems and alternative solutions to attain goals and/or to resolve problems with respect to 4 prescribed activities (X1, X2, X3 & X4 )  Performing Force-field Analysis to identify driving and restraining forces of problems and goal accomplishments with respect to 4 prescribed activities (X1, X2, X3 & X4 )  Determining expected outcomes & beneficiaries with respect to 4 prescribed activities (X1, X2, X3 & X4 )

6 Instructions  2. Prepare the Time Schedule for planning activities …. contd.  III. Formulation Phase (Weeks 10-12)  Preparation of Project Development Framework (PDF) or Project Framework and development of selected solutions into outcome-based activities, operational project plans & time schedules (Project work breakdown structure – WBS) with respect to 4 prescribed activities (X1, X2, X3 & X4 )  Preparing overall or UDG Proposal that includes 4 activities and sub- activities  Prepare the Template for the Gantt Chart (draft form)

7 Instructions STEP 2  Break into 4 sub-groups and identify a team leader Suggested Composition  ICT Group – D/ITC ( Leader ), Chairpersons or coordinators of Faculty IT /Computer Committee  English Group – Head/ELTU ( Leader ), Chairpersons of Faculty English Committee, Heads of Faculty ELTUs, Head or Senior Academic from Dept/English  Soft Skills Group – Director/CGU ( Leader ), Director or Coordinator of Faculty Education Career Guidance Units, Coordinators of Faculty Industrial Placement Units  Ethnic Harmony Group – VC or DVC or Director or Coordinator/ Welfare ( Leader ), Registrar, Director/CGU, Director/Physical education, Head/ELTU, Head/Sinhala, Head/Tamil, etc.  Each sub-group now commences deliberations as regard to their Action Plan or Work Plan for Proposal preparation which may vary from activity to activity

8 Instructions STEP 3 - Sub-Group Activities  Map out the Project Planning Matrix for the respective activity  English – Organizational Structure and other attributes  ICT – Organizational Structure and other attributes  Soft skills – Organizational Structure and other attribu tes  Ethnic Cohesion - Organizational Structure and other attributes  Identify the objects for Situation Analysis/Self- evaluation  Prepare the format for SER for the activity (e.g. English, ICT, Soft Skills, Ethnic Cohesion) including data tables

9 Instructions STEP 3. Sub-Group Activities …… contd.  Identify and list the data sources and data types required for SER  Identify the information and data collection methods (e.g. surveys/tracer studies, rapid appraisals, institutional records and reports, published reports and documents  Work out the time schedule for the respective activity – planning, data collection, collation and analysis, brainstorming workshops, planning workshops, PPC meetings, deadlines, final report writing, etc.  Prepare the Gantt Chart for the respective Activity

10 Instructions STEP 3. Sub-Group Activities  List the activities that each group will have to carry out in each phase of the planning cycle  Then fill the following table, that will depict specific activities that the sub-group will be carrying out to achieve the task (Pl. refer Lecture 10 – for instructions on Project Planning Matrices for UDG activities) Planning PhaseActivity and Time Period I. Programming n. II. Identification n. III. Formulation n.

11 Instructions STEP 4  Assemble again as one group (i.e. UI – U3)  Commence discussions and seek consensus  Work Plan for the respective activity (X1, X2, X3 & X4)  Format of the Composite SER (this will provide information and material for Section 1. Background and 2. Summary of Analysis and Identified Problems; refer UDG Guidelines)  Finalize the Work Plan for the Planning for UDG Proposal of the University including the Work Plan for 4 Activities (that is revisiting what was prepared at the beginning of the group session – Step 1 )  Prepare a presentation of the Work Plan /Action Plan of the University for UDG proposal preparation (Word or Power Point or Excel Document )

12 Instructions STEP 5 - Presentations of Group Work  At this point, the trainers and participants will provide a feedback with a view to improve the work plans prepared  What you prepare at the Training Workshop may further be improved once you have the discussions with the university administration

13 Notes  Quality of proposal is an indispensable prerequisite to achieve the WB-HETC project and institutional goals  Well formulated critical inquiry executed in a meticulous manner is absolutely essential to develop a quality proposal  Please remember this is a loan, and we all are responsible and accountable for the successful outcome of WB-HETC which is aimed to assist Universities to overcome pressing and long-standing issues

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15 Enjoy your work Thank you


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