Presentation on theme: "Purpose of Group Activities Prepare Work Plan for the university that will facilitate the development of UDG proposal that addresses 4 prescribed activities."— Presentation transcript:
Purpose of Group Activities Prepare Work Plan for the university that will facilitate the development of UDG proposal that addresses 4 prescribed activities (WB-HETC – UDG Sub-Project) Enhancing ICT Skills Improving English Language Skills Strengthening Soft Skills Promoting Ethnic Cohesion Aim of the group activity is to guide development of one single action plan for 4 activities (Tentative Plan, that could further be refined with discussions at the Project Planning Committee level) Grouping is done on the basis of Universities (U1 to U3)
Instructions STEP 1 At the outset, each group will identify a Chairperson/ Group Leader and then identify 4 sub- groups, to work on 4 activities Before breaking into 4 sub-groups, discuss, prepare and agree on the following 1. Composition of Project Planning Committee (tentative as this may be reviewed and expanded with discussion with university administration) Please refer to Lecture 10. Suggestions on the ideal composition are given in Lecture 10.
Instructions 2. Time Schedule for planning activities I. Programming Phase (Weeks 1-4) Planning for proposal preparation - Reviewing University Corporate Plan and mapping out the planning matrices for sub-activities (X1, X2, X3 & X4) Performing Situation Analysis or Environmental Scanning for assessment of internal & external, sectoral, social, economic & technical factors and trends that have bearing on performance of the institution and programmes and gaps between the current state and desired state with respect to prescribed activities [X1, X2, X3 & X4]
Instructions 2. Time Schedule for planning activities …. contd. II. Identification Phase (Weeks 5-9) Performing problem and goal analyses – PEST, SWOT, and GAP Analyses, for identifying gaps, goals and problems with respect to 4 prescribed activities (X1, X2, X3 & X4 ) Performing Root Cause Analysis to identify roots of the identified problems and alternative solutions to attain goals and/or to resolve problems with respect to 4 prescribed activities (X1, X2, X3 & X4 ) Performing Force-field Analysis to identify driving and restraining forces of problems and goal accomplishments with respect to 4 prescribed activities (X1, X2, X3 & X4 ) Determining expected outcomes & beneficiaries with respect to 4 prescribed activities (X1, X2, X3 & X4 )
Instructions 2. Prepare the Time Schedule for planning activities …. contd. III. Formulation Phase (Weeks 10-12) Preparation of Project Development Framework (PDF) or Project Framework and development of selected solutions into outcome-based activities, operational project plans & time schedules (Project work breakdown structure – WBS) with respect to 4 prescribed activities (X1, X2, X3 & X4 ) Preparing overall or UDG Proposal that includes 4 activities and sub- activities Prepare the Template for the Gantt Chart (draft form)
Instructions STEP 2 Break into 4 sub-groups and identify a team leader Suggested Composition ICT Group – D/ITC ( Leader ), Chairpersons or coordinators of Faculty IT /Computer Committee English Group – Head/ELTU ( Leader ), Chairpersons of Faculty English Committee, Heads of Faculty ELTUs, Head or Senior Academic from Dept/English Soft Skills Group – Director/CGU ( Leader ), Director or Coordinator of Faculty Education Career Guidance Units, Coordinators of Faculty Industrial Placement Units Ethnic Harmony Group – VC or DVC or Director or Coordinator/ Welfare ( Leader ), Registrar, Director/CGU, Director/Physical education, Head/ELTU, Head/Sinhala, Head/Tamil, etc. Each sub-group now commences deliberations as regard to their Action Plan or Work Plan for Proposal preparation which may vary from activity to activity
Instructions STEP 3 - Sub-Group Activities Map out the Project Planning Matrix for the respective activity English – Organizational Structure and other attributes ICT – Organizational Structure and other attributes Soft skills – Organizational Structure and other attribu tes Ethnic Cohesion - Organizational Structure and other attributes Identify the objects for Situation Analysis/Self- evaluation Prepare the format for SER for the activity (e.g. English, ICT, Soft Skills, Ethnic Cohesion) including data tables
Instructions STEP 3. Sub-Group Activities …… contd. Identify and list the data sources and data types required for SER Identify the information and data collection methods (e.g. surveys/tracer studies, rapid appraisals, institutional records and reports, published reports and documents Work out the time schedule for the respective activity – planning, data collection, collation and analysis, brainstorming workshops, planning workshops, PPC meetings, deadlines, final report writing, etc. Prepare the Gantt Chart for the respective Activity
Instructions STEP 3. Sub-Group Activities List the activities that each group will have to carry out in each phase of the planning cycle Then fill the following table, that will depict specific activities that the sub-group will be carrying out to achieve the task (Pl. refer Lecture 10 – for instructions on Project Planning Matrices for UDG activities) Planning PhaseActivity and Time Period I. Programming 1. 2. n. II. Identification 1. 2. n. III. Formulation 1. 2. n.
Instructions STEP 4 Assemble again as one group (i.e. UI – U3) Commence discussions and seek consensus Work Plan for the respective activity (X1, X2, X3 & X4) Format of the Composite SER (this will provide information and material for Section 1. Background and 2. Summary of Analysis and Identified Problems; refer UDG Guidelines) Finalize the Work Plan for the Planning for UDG Proposal of the University including the Work Plan for 4 Activities (that is revisiting what was prepared at the beginning of the group session – Step 1 ) Prepare a presentation of the Work Plan /Action Plan of the University for UDG proposal preparation (Word or Power Point or Excel Document )
Instructions STEP 5 - Presentations of Group Work At this point, the trainers and participants will provide a feedback with a view to improve the work plans prepared What you prepare at the Training Workshop may further be improved once you have the discussions with the university administration
Notes Quality of proposal is an indispensable prerequisite to achieve the WB-HETC project and institutional goals Well formulated critical inquiry executed in a meticulous manner is absolutely essential to develop a quality proposal Please remember this is a loan, and we all are responsible and accountable for the successful outcome of WB-HETC which is aimed to assist Universities to overcome pressing and long-standing issues