3OBJECTIVEProvide departments with an overview of the BAS Re-implementation processes.
4RE-IMPLEMENTATION PROCESSES New Database Creation:BAS Team completed the setup of the new databases.
5RE-IMPLEMENTATION PROCESSES IT Infrastructure Configuration:Departments’ IT section to set up BAS workstation access to SCOA V4 for System Controller in order to start capturing.
6RE-IMPLEMENTATION PROCESSES Integration and Interfaces:Departments to inform other source systems of the changes to the BAS interface layout; Interfaces/Layout.Testing with other source systems should be done on request before 1 April 2013.Update PERSAL central tables (069, 052, 805, 806) – to be in place by 1 April 2013.Departments don’t have to wait for 1 April 2013 to update Persal tables.
7RE-IMPLEMENTATION PROCESSES Static Data Capturing:SYSCON to capture static data. The main tasks include:Reinstate and/or capture the Standard Chart of Accounts for all segments.Capture Security and Workflow i.e. user ids, groups and workflows.Reinstate Transaction Processing Rules.Continued ……………..
9RE-IMPLEMENTATION PROCESSES Entities:LOGIS/IFMS Procurement Management Module (PMM) entities will be automatically created on BAS once payments are sent through;Debtor entities will be converted once the debts are converted after the March 2013 force closure date;Continued ……………..
10RE-IMPLEMENTATION PROCESSES Only BAS entities that have been used in the last 12 months will be converted programatically; andPERSAL entities will be converted programmatically from PERSAL to BAS.
11RE-IMPLEMENTATION PROCESSES Debt Conversion:The debt conversion will be done after the March 2013 force closure; andDebts with a status of “Fully Paid”, “Bad” and debts with zero balances will not be converted to BAS V4.
12RE-IMPLEMENTATION PROCESSES Conversion of Balances:Department will have to capture the conversion mappings on BAS;The conversion will be done once the department has done their final audit closure for the 2012/2013 financial year; andBalance Conversion sign-off will have to be sent to LOGIK Contact Centre ( ).
13RE-IMPLEMENTATION PROCESSES LOGIS:All LOGIS commitments not finalised on BAS V3 will have to be re-committed on BAS V4 (only the balance outstanding on the commitment); andAll store numbers, LOGIS user id’s and LOGIS departmental parameters will remain the same and will have to be re-captured on BAS V4.