Presentation on theme: "1 Capital Analysis & Planning Template V4 Fall 2014 Capital Policy & Programs Branch/Financial Analysis and Accountability Branch Ministry of Education."— Presentation transcript:
1 Capital Analysis & Planning Template V4 Fall 2014 Capital Policy & Programs Branch/Financial Analysis and Accountability Branch Ministry of Education
2 Purpose: Review Changes Implemented for V4 Provide a Detailed Walk-Thru Changes to Approval To Proceed Process Review of Approval to Proceed Request Form
3 Capital Analysis and Planning Template (CAPT) Purpose Tracking system for capital projects Monitor boards Unsupported Capital Spending and overall Capital Surplus/Deficit position. Unsupported Capital Spending: −TCA less DCC excluding land as per Schedule 5.3 Capital Position (Surplus/Deficit): −Unsupported Capital Spending less any revenue applied in the year as per Table 4a on the CAPT. Renewal/POD encumbrance Committed Accumulated Surplus Support Tool for Capital Discussions Assessing financial implications at the Approval To Proceed stage Determining OFA long-term financing eligibility. RBP(Results Based Plan)- Ministry Forecasting
4 Improvements Implemented for V4 Simplified the ATP process for the boards Improved functionality
5 CAPT V4 Changes – General Formatting Bilingual Worksheets Worksheet Name Changes FIN-FR - Capital Financial Position FIN-SR - School Renewal Schedule POD-S - Proceeds of Disposition - School Sites POD-A - Proceeds of Disposition - Admin Sites PRO-M - Master Capital Projects (Active + Completed) – READ ONLY PRO-A - Active Capital Projects DEB - Project Debenture Matrix OFA-1 - OFA Debenture Financing Request OFA-2 - OFA Debenture Financing Request
6 CAPT V4 Changes – Project Eligibility Worksheet Project Eligibility Worksheet name changed: PRO-M (Project Master) – Listing of All Projects - Locked PRO-A (Project Active) – Listing of Projects that are not completed such that they meet the following criteria: $ Value in either NPF or Amounts to be Constructed Boards will only be required to enter data on PRO-A worksheet only Added ATP Section for the following: 1. ATP Date 2. ATP Amount Consolidated: GPL – Other (Col 10.2) $120M Capital Funding (10.3) Ministry funding columns agrees to the GSN Regulations FDK Allocation column now agrees to the GSN Regulation and also includes Year 1-4 First Time Equipping and Year 5 estimated First Time Equipping
7 CAPT V4 Changes – Financial Position & Recovery/ POD POD worksheets: Added lines to report break-down information of committed POD by projects during School Renewal Schedule: New Boards are required to complete this worksheet if a project is: −Reported in unsupported capital spending and is funded by renewal Financial Position & Recovery Worksheet name changed to Capital Financial Position Added new Table 1c – capital activities post-Aug 31, 2014 by projects Automated Table 4a SF interest earned to date cell which agrees to Sch 5 line balance Added new funding sources: SCI & 3 rd party revenue Updated Table 5 School Renewal Encumbrance
FIN-FP: Capital Financial Position Worksheet
Capital Financial Position Worksheet: Overview Left-hand side Unsupported Capital Spending Right-hand side Board’s Revenue Sources
Section A: Table 1
FS EFIS: Schedule 5.3
Section A: Table 1 Unsupported capital spending balances as Aug 31, 2014 including: – sinking fund interest to be earned – depreciable assets excl. minor TCA – minor TCA – others Note: The total of the above unsupported capital spending = EFIS Schedule 5.3 Lines 2.1.1, & 2.2 Col. 7 Capital deficit on Land (Non-EDC) as Aug 31, 2014 = FS EFIS, Schedule 5.6B, Line 2.4 Col. 2 Capital activities post Aug 31, 2014 –Amounts to be constructed at Aug 31, 2014: pre-loaded from Active Project Worksheet –Approved : Ministry will update when ATP submitted –Requested: Ministry will update when ATP submitted
Section B: Table 1a, 1b & 1c
Table 1a – Boards to report depreciable assets requiring board’s funding by project. –Example: In this demo, the board has $7.2M depreciable assets excl. minor TCA in Table 1 which should be reported in Table 1a and indicate the corresponding funding sources for each project. Table 1b - Boards to report minor TCA projects requiring Board’s funding by project. –Example: In this demo, the board has $2.0M minor TCA in Table 1 which should be reported in Table 1b and indicate the corresponding funding sources for each project. Table 1c (New) - Boards to report any capital activities post YE by project. Note: the balances in Table 1a, 1b & 1c should agree to the corresponding lines in Table 1 above. New in CAPT v4 –Funding sources: added drop-down box –Comment box
Section C: Tables 2, 3a & 3b
Table 2 – No change in this table. Board to report the Accumulated Surplus information. –Mirror to the FS EFIS Schedule 5 Note: If a board has any committed Accumulated Surplus for future capital activities, and the capital spending has not yet been incurred and reported in the CAPT Table 1; the board should deduct the Accumulated Surplus amount in the cell (N26). Table 3a/3b – No change in these two tables. Proceeds of disposition information is pre-loaded from the POD-S/A worksheets.
Section D: Table 4a & 4b
Table 4a – the most important table in this worksheet!!! –The purpose of this table is to calculate the board’s capital surplus/(deficit) position at the time of submission by summarizing Tables 1-3b Table 4b – The purpose of this table is to calculate the board’s capital surplus/(deficit) position after applying anticipated future revenue sources New in the CAPT v4: Added two new funding sources in table 4a/4b: School Condition improvement & 3 rd party revenue Automated the Sinking Fund interest earned to date cell, which is now linked to Table 2 committed sinking fund interest line (EFIS Sch 5 line 2.8.1) Added comment box in each table
Section E: Table 5
Table 5 – School renewal grant encumbrances. This table is linked to the new School Renewal Schedule worksheet to show the total available school renewal grant and encumbrances amount & percentage in and next 5 years.
FIN-FP: Examples Active Project Worksheet Capital Financial Position Worksheet
Example 1: Ontario High School Capital Financial Position Worksheet School Renewal Schedule Worksheet Ontario High School Project requires $500,000 Future School Renewal Grant FIN-FP worksheet Table 4b Cell P83 – automatically pre-load the amount from FIN-SR worksheet Cell E35
Example 2: Richmond Public School o Richmond Public School requires total of $6.5M board funding: POD = $ 5.0M POD-S worksheet committed use of POD $5.0M and amount will be transferred to FIN-FP worksheet Table 3a & Table 4a Accum. Surplus = $ 1.0M EFIS Sch 5.5 & 5 and Table 2 Committed Capital Projects 3 rd Party Revenue (Future) = $ 0.5M Table 4b and provide explanation in the comment box Active Project Worksheet
25 Common Issues – Year End Common Issues: CAPT submitted with Red Error Messages Financial information does not agree to EFIS (ie. NPF column total in the Project Active worksheet has to reconcile with Section 12 of EFIS –Line 12.37) Year End Submission: Anticipated release of the CAPT V4 is late September and it is required to be submitted to the Ministry by November 28th, As in previous years, this submission includes board’s request for long- term financing with the Ontario Financing Authority (OFA).
26 New - Process – Approval To Proceed (ATP) Approval To Proceed Submission as of October 1, 2014 When boards submit a request for approval to proceed to tender for a project, they will no longer be required to submit the CAPT. Boards are now required to complete the Approval to Proceed (ATP) Request Form. −Will be posted on the FAAB website −Boards to submit to Ministry Capital Analyst and Financial Analyst Once the ATP request is completed, your Capital Analyst will update the CAPT and send an updated copy.
Assistance: Training Manual for the CAPT will be posted on the FAAB website. It includes detailed instructions for completing the CAPT Capital Analysts and Financial Analysts are also available to assist boards in completing the CAPT (http://faab.edu.gov.on.ca/Contact_Us.htm) 27 For Questions Regarding…Contact… Capital Financial Position School Renewal Proceeds of Disposition Project Master – Project Active Project Debenture Matrix OFA Request Form (Part 1 & 2) ATP Request Form Financial Analyst Capital Analyst Diamond Tsui Capital Analyst