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8/20/20021 Claims Attachments and HIPAA The HIPAA Colloquium at Harvard University Maria Ward PricewaterhouseCoopers, LLP Co Chair, HL7 ASIG pwc
8/20/20022 Maria Ward PricewaterhouseCoopers, LLP Healthcare Consulting Practice CoChair, HL7 Attachment SIG Chair, DSMO Steering Committee HL7 representative to the NUCC pwc About your presenter…
8/20/20023 Today’s Agenda Attachments – How we got here X12 + HL7 = Claims Attachment HL7 Brief Technical Overview Architectures for Compliance pwc
8/20/20024© 2002 Health Level-Seven, Inc. NPRM Process Testimony at NCVHS NCVHS recommendation(s) to HHS Draft NPRM Industry input: NCVHS, WEDI, NUCC, NUBC, ADA Implementation teams Internal Clearance process CMS & HHS pwc
8/20/20025© 2002 Health Level-Seven, Inc. Proposal Selection Criteria Similar to the approach used to select the original HIPAA transactions: Outreach to identify with subsequent review of available standards to select defacto standard, if possible Integrate well with existing HIPAA standards Adhere to the selection guidelines regarding: technology neutral, ANSI accredited, ultimately reduce admin cost pwc
8/20/20026© 2002 Health Level-Seven, Inc. Selection Results Defacto standard for Claims Attachments did not exist The health care clinical information domain belonged to Health Level Seven (HL7) HL7 membership represents the expertise for clinical standards development -- both provider and vendor HL7 is ANSI accredited, technology neutral pwc
8/20/20027© 2002 Health Level-Seven, Inc. Claims Attachment NPRM Status NPRM for Claims Attachments CMS clearance completed In HHS Department Clearance Then to OMB – up to 90 days to approve NPRM published Public comment period – 60 days? pwc
8/20/20028© 2002 Health Level-Seven, Inc. NPRM process NPRM for Claims Attachments Con’t Anticipated date in Federal Register is … Public Comment period – need to read all materials included HHS response to all comments Modifications to implementation guide and other documents based on comments Issuance of Final Rule pwc
8/20/20029© 2002 Health Level-Seven, Inc. Attachments – Past WEDI Attachment Workgroup Report, 1994 Recommendations: Standardize attachment data elements Coordinate affected entities to develop guidelines Work with Medicaid to standardize/eliminate attachments Develop 274/275 as primary vehicle Create standard way to link data across transaction sets pwc
8/20/200210© 2002 Health Level-Seven, Inc. Attachments – Past NUCC:National Uniform Claim Committee (NUCC) Survey, 1996 Survey to Blues & Medicare contractors asking what attachments are utilized? COB, SNF, Therapies, DME, Surgery 54 responses - no follow-up conducted as NUCC need to focus on 1500 dataset HCFA Surveys to Medicare Carriers and Intermediaries, 1996 / 1997 Results led to funding 275 POC pwc
8/20/200211© 2002 Health Level-Seven, Inc. Attachments – Past Proof of Concept (POC) Team 5 Medicare contractors funded by HCFA to develop Electronic Request for Information 1997 began considering options for Claims Attachments as response to request - April 1997 approached HL7 August 1997 POC Team joined HL7 and helped to form ASIG ASIG solicited industry input before moving forward pwc
8/20/200212© 2002 Health Level-Seven, Inc. Attachments – Past Recommendations from industry outreach Determine most frequently used Attachments Consider Attachments where HL7 messages already exist / in development Need to “Standardize” the questions payers ask - industry consensus required Form “Attachment workgroups” by soliciting help from all sectors of industry (e.g. payers, providers, National Associations ) Use LOINC codes pwc
8/20/200213© 2002 Health Level-Seven, Inc. Attachments - Past HL7 proposed for use in Attachment transaction Only ANSI accredited standard focusing on clinical processes X transaction has BIN segment allowing for inclusion of other standards HL7 already had much of the work done (i.e relevant segments, codes, fields already existed) LOINC supported by HL7 pwc
8/20/200214© 2002 Health Level-Seven, Inc. Attachments - Past LOINC vs. Claim Status reason Codes POC pilot in 1996 revealed that Claim Status Reason Codes were not effective in requesting information from providers LOINC already had many codes needed for Claims Attachments LOINC codes provide necessary granularity LOINC consortium was very accommodating regarding special code requests Free mapping tool for LOINC database pwc
8/20/200215© 2002 Health Level-Seven, Inc. Attachments - Past Attachment types ultimately selected for development and HIPAA recommendation: 1.Ambulance 2.Emergency Department 3.Rehabilitative Services 4.Lab Results 5.Medications 6.Clinical Notes pwc
8/20/200216© 2002 Health Level-Seven, Inc. Attachments - Present Development of next Claims Attachments: Home Health Workgroup underway, much progress made Durable Medical Equipment (DME ) Several Medicaid driven attachments ASIG expanded to develop attachments for X12N 278 transaction (pre-cert / pre-auth) ASIG membership continues to grow pwc
8/20/200217© 2002 Health Level-Seven, Inc. X12 + HL7 = Claims Attachment X12 (SDO) –X12N Insurance TG2 Healthcare WG 9 Transaction Sets –275 segments –fields HL7 (SDO) –(HL7) Orders TC CA SIG Messages –ORU segments –fields pwc
8/20/200218© 2002 Health Level-Seven, Inc. Organizations and Documents Health Level Seven HL7 Version 2.4 HL7 Claims Attachments Impl. Guide ASC X12 & Subcommittee SubcommitteeX12NX12Trans.Sets 277, 275 X12N Impl. Guides 277, 275 LOINC Consortium LOINC Codes LOINC Attachment Booklets X TransactionX Transaction HL7 ORU Msg
8/20/200219© 2002 Health Level-Seven, Inc. Full Documentation Suite X12 Implementation Guides ASC X12N Implementation Guide for Use of the 275 Transaction (004020) Additional Information to Support a Health Care Claim or Encounter ASC X12N Implementation Guide for Use of the 277 Transaction (004020) Health Care Claim, Request for Additional Information HL7 Implementation Guide HL7 LOINC Code Booklets Other Modifier Codes in the ASC X12N Implementation Guide for the 277 Requests for Additional Information Transaction LOINC Codes for the HL7 and X12 Additional Information to Support a Healthcare Claim or Encounter Transactions: Summary Listing pwc
8/20/200220© 2002 Health Level-Seven, Inc. Claim Attachment Transaction Relationships Transactions involved in Claims Attachments 837 (claim) + 275(patient info) + HL7 ORU 277(info request) + 275/HL7 ORU 997 (functional acknowledgment) Attachments can be sent with the original claim or in response to a payer’s request for information pwc
8/20/200221© 2002 Health Level-Seven, Inc. If A)…Request for Additional information by ASC X12N 277 The concept moves information electronically between the provider and the payer If A or B…Payment advice sent by ASC X12N 835 A) Request for payment by ASC X12N 837 alone or B) Original 837 is sent with 275/ HL7 ORU Additional information by ASC X12N 275 / HL7 ORU ProviderPayer
8/20/200222© 2002 Health Level-Seven, Inc. Claim Attachment Transaction usage requirements Provider has choice to: Request 277 from payer Respond to request via 275/HL7 Payer has responsibility to: Create a 277 when provider elects to receive Receive & process a 275 / HL7 when provider elects to send it Payer & provider mutually agree to use 997 pwc
8/20/200223© 2002 Health Level-Seven, Inc. Linking the Transactions same transmission ISAInterchange Control Header GSFunctional Group Header ST 837 Transaction Set Header: Claim …PWK contains provider’s control number SE Transaction Set Trailer GEFunctional Group Trailer GSFunctional Group Header ST 275 Transaction Set Header: Add’l Info …TRN contains provider’s control number SETransaction Set Trailer GEFunctional Group Trailer IEAInterchange Control Trailer ISAInterchange Control Header GSFunctional Group Header ST 837 Transaction Set Header: Claim …PWK contains provider’s control number SE Transaction Set Trailer GEFunctional Group Trailer GSFunctional Group Header ST 275 Transaction Set Header: Add’l Info …TRN contains provider’s control number SETransaction Set Trailer GEFunctional Group Trailer IEAInterchange Control Trailer Attachment submitted with Claim ( ) pwc
8/20/200224© 2002 Health Level-Seven, Inc. Linking the Transactions ISAInterchange Control Header ISAInterchange Control Header GSFunctional Group Header ST 277Transaction Set Header: ST 275Transaction Set Header: RequestResponse...TRNcontains payer’s control number...TRNcontains payer’s control number STCspecific data requested...BINspecific data response SETransaction Set TrailerSETransaction Set Trailer GEFunctional Group TrailerGEFunctional Group Trailer IEAInterchange Control TrailerIEAInterchange Control Trailer Attachment RequestAttachment Response from the Payerfrom the Provider separate transmissions must be paired
8/20/200225© 2002 Health Level-Seven, Inc. History of HL7 Founded 1987 Membership: near 2000 Goal: Exchange of clinical and clinical- administrative information US ANSI Accreditation Affiliate chapters in 30 + Countries US Market penetration: –Hospitals > 90% –Other care delivery organizations: no competing standard pwc
8/20/200226© 2002 Health Level-Seven, Inc. Attachment Principles Structured Data Usable now, support the smarter processing over time HL7 authority not to specify what data is sent to specify how it is encoded in HL7 Fully specified No trading partner agreements ANSI accredited HL7 V2.4 Implementation Guide stable for one year per HHS requirements Responsive to need for addition of new attachment forms pwc
8/20/200227© 2002 Health Level-Seven, Inc. LOINC Codes What is LOINC? Logical Observation Identifier Names and Codes Why LOINC and not Health Care Claim Reason Codes as in the Claims Status Notification (277)? Specificity & Flexibility Supported by HL7 Comprehensive database structure to support & free mapping tool pwc
8/20/200228© 2002 Health Level-Seven, Inc. LOINC Codes Logical Observation Identifier Names and Codes Universal names and ID codes for identifying laboratory and clinical test results All other information meaningful in claims attachments Freeware Owned by Regenstrief Institute Logical Observation Identifier Names and Codes (LOINC) Consortium pwc
8/20/200229© 2002 Health Level-Seven, Inc. Key components of the transaction If the request is for Rehab treatment, progress notes, and goals, and the LOINC set is used, it is expressed STC*R4: ::LOI~ pwc
8/20/200230© 2002 Health Level-Seven, Inc. Key components of the transaction With Reason Codes, must use 3 STCs STC*R4:310:3F~ 310=6 months prior STC*R4:436:3F~ 436=short term goals STC*R4:437:3F~ 437=long term goals pwc
8/20/200231© 2002 Health Level-Seven, Inc. Conceptual Approach Electronic Attachment Element Answer Part LOINC Code
8/20/200232© 2002 Health Level-Seven, Inc. Emergency Dept Emergency Dept Attachment Respiratory Rate Respiratory Rate (NM) Body Temp Body Temp (NM) Temp Reading Site (CE)
8/20/200233© 2002 Health Level-Seven, Inc. A 277 asks for –Attachments or –Elements –By sending LOINC 277 Questions & 275 Answers A 275 sends –Elements consisting of –Answer parts –Identified by LOINC Electronic Attachment Element Answer Part Element Answer Part
8/20/200234© 2002 Health Level-Seven, Inc. Mapping Architecture--Providers, Prospective PayerProvider Specialty Provider System that Includes Billing Adjudication Claim Data Network Claim (837) + Attachments (275) Source: Gartner Research Attachment Data Mapping and Coordination Clinical Data Systems (electronic and paper) Clinical Information
8/20/200235© 2002 Health Level-Seven, Inc. Architecture--Providers, Ad Hoc PayerProvider Patient Accounting Mapping and Coordination Adjudication Claim Data Clinical Data Systems (electronic and paper) Clinical Information Network Response (275) Source: Gartner Research Request (277)
8/20/200236© 2002 Health Level-Seven, Inc. Provider Coordination Function Manual function –Can be enhanced by automated support –Subject to the judgement of a person Mapping software creates the combined 275-ORU message Revision for images –fax-quality scanned images –portions of attachments that would otherwise be sent as unstructured textual reports –each scanned portion of a document is in an OBX with a specific LOINC code –valuable for providers that have image-based electronic medical record systems –valuable for small providers that have no on- line storage of medical record systems Provider Patient Accounting Clinical Data Systems (electronic and paper) Coordination Claim Data Clinical Information Source: Gartner Research
8/20/200237© 2002 Health Level-Seven, Inc. Payer Architecture: Quick Benefits Network PayerProvider Adjudication System Coordination Claims and Attachment Processing Electronic Attachments paper Image Management Adjudication Claim Data Attachment Data Source: Gartner Research Link Paper Attachments
8/20/200238© 2002 Health Level-Seven, Inc. Payer Coordination System Convert structured data to print image Print if required Create various ID fields for image management Notify adjudication system of receipt of requested attachment Source: Gartner Research Adjudication System Coordination paper Image Management Adjudication Claim Data Attachment Data Link
8/20/200239© 2002 Health Level-Seven, Inc. Quick Payer Architecture #2 Requires minimal remediation of the adjudication system Recommended where document image management system is not in use Source: Gartner Research Adjudication System Coordination Adjudication Claim Data Attachment Data Text Version of Attachment Data
8/20/200240© 2002 Health Level-Seven, Inc. Quick Payer Architecture #3 Network PayerProvider Adjudication System Coordination Claims and Attachment Processing Attachments Operational Data Store Adjudication Claim Data Attachment Data (XML) Source: Gartner Research Browser Link
8/20/200241© 2002 Health Level-Seven, Inc. Payer Coordination System #3 Convert attachment data into XML documents or other data format Create various ID fields for image management Notify adjudication system of receipt of claim attachment Store hyperlinks to the XML documents. Source: Gartner Research Adjudication System Coordination Operational Data Store Adjudication Claim Data Attachment Data (XML) Browser Link
8/20/200242© 2002 Health Level-Seven, Inc. Payer Architecture: Best Benefits Network PayerProvider Coordination Claims and Attachment Processing Auto Adjudication Attachments Image Management Medical Review Medical Management Data Warehouse Source: Gartner Research
8/20/200243© 2002 Health Level-Seven, Inc. Coordinator for Best Payer Benefits Routing and mapping of structured data Notification of arrival of claims data Data Warehouse Auto Adjudication Coordination Medical Review Medical Management Image Management “Best possible” handling of unstructured text and image data because LOINC codes are still used Source: Gartner Research
8/20/200244© 2002 Health Level-Seven, Inc. Conclusions for Providers Standardized claims attachments and the LOINC code structure and enable automatic and semi- automatic assembly of attachments Providers opt into electronic claims attachments initially to take advantage of standardized payer questions, to expedite payment of pended claims, and to save people, paper, and postage costs Provider savings grow dramatically with the use of a CPR -- indeed, attachments may help to justify the cost of a CPR The TRICK is getting short term benefits without jeopardizing the long term pwc
8/20/200245© 2002 Health Level-Seven, Inc. Conclusions for Payers Payers wishing to minimize entry costs can adopt claims attachments with few changes to existing systems Initial payer process savings can be achieved with limited investment through minimal integration with document image management systems Payer savings grow dramatically with sophisticated use of structured data and standardize claim to improve adjudication and downstream processes The TRICK is getting short term benefits without jeopardizing the long term pwc
8/20/200246© 2002 Health Level-Seven, Inc. More Information HL7 official Web site –general information/link to ASIG Washington Publishing Company (HIPAA Implementation Guides) – includes all materials related to Claims Attachments pwc
8/20/200247© 2002 Health Level-Seven, Inc. Questions… or to participate: Maria Ward PricewaterhouseCoopers, LLP 312–
Demystifying the Health Care Claim Attachments The Tenth National HIPAA Summit Baltimore MD Tuesday April 7, 2005 Gary Beatty President EC Integrity, Inc.
Healthcare Claim Attachment Overview and Progress HIPAA Summit West II San Francisco, CA March 13, 2002.
Intelligently Linking Information Systems Copyright 2005, Rensis Corporation Rensis Corporation HIPAA Transactions The Next Generation David. A. Feinberg,
1.02 Achieving HIPAA Compliance for the 837 Professional Transaction – Whose Error Is It? or The Secondary Payer Sees It All Monday, March 8, :00am.
1 Medicare HIPAA Issues October, 2002 Kathy Simmons Centers for Medicare & Medicaid Services.
Overview of the Continuity of Care Record Claudia Tessier, CAE, RHIA Co-Chair, ASTM E31 CCR Workgroup Executive Director, MoHCA.
Comparison of ONC & LTPAC EHR Functional Criteria AND Testimony to HITPC C/A Workgroup (Summary & Detail Slides) January 10, 2014 (Updated 1/17/2014) Jennie.
MITA with HL7 Information Out of Cycle HL7 WGM, May, 2009, St. Paul, MN Health Level 7.
Validating HIPAA in a Live Production Environment The Next Generation of HIPAA Transaction Compliance.
© 2010 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International.
Based on Interdisciplinary Studies Orientation © Queens Printer for Ontario, For the purposes of this document, the term interdisciplinary is used.
Presented to the Fifth HIPAA Summit October 30, 2002 HIPAA Assessment and Implementation.
Welcome to CMPE003 Personal Computers: Hardware and Software Dr. Chane Fullmer Fall 2002 UC Santa Cruz.
Implementing and Enforcing the HIPAA Security Rule John Parmigiani National Practice Director Regulatory and Compliance Services CTG HealthCare Solutions,
Query Health Concept-to-Codes (C2C) SWG Summary Outputs Consensus Approved on 3/19/
1 Web Monitoring Issues in Monitoring Web Data Serge Abiteboul INRIA and Xyleme
Sales Order Cycle Review Report Insert Date. Source: 2 Table of Contents Executive Summary 3 Objective, Scope & Procedures Performed4.
16 August Trends in Practical Deployment of HL7 Standards: supporting regional electronic healthcare records Mark Shafarman Past Chair HL7 with additional.
1 THE HIPAA COLLOQUIUM at Harvard University HIPAA Compliance Strategies for Clearinghouses Thursday, August 22, 2002 James Mechan Senior Vice President.
Query Health Concept-to-Codes (C2C) SWG Summary of SME Presentations 3/19/
A 360-Degree Approach to EMR Implementation Daniel J. Marino Health Directions, LLC.
Session 4.01: Christine Stahlecker, Principal Consultant Computer Task Group Healthcare Solutions WEDI SNIP Co-Chair HL7 A-SIG Co-Chair Contingency Planning.
PRIORITIZATION OF STATE ENCOUNTER DATA NEEDS FOR PUBLIC HEALTH AND RESEARCH APPLICATIONS Presentation to the Health Level 7 Government Projects Special.
Integrating the Healthcare Enterprise Applying the IHE Framework to Cardiology Joseph Biegel Mitra IHE Planning Committee.
Invitation to Join Open Health Tools Draft by Skip McGaughey
1 NPI Impact on Health Care Providers - Business Impact of the Implementation of the NPI on Health Care Providers Eleventh Annual HIPAA Summit / Second.
Funding Your Future Establishing Fee-for-Service Programs in Non-Profit EMS Agencies Central Shenandoah EMS Council in partnership with: Virginia Office.
Computerized Physician Order Entry (CPOE) Project HINF4519 Team Omega Members: Alan Soskel, Captain Myra Rodgers Annette Baker.
Query Health Pilots Sub-Work Group December 8, 2011.
Health Information Technology Meeting April 28, 2009 KANSAS CITY BI-STATE HEALTH INFORMATION EXCHANGE (KC-BHIE)
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