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Showcasing ICT Practices – Learning from State Experiences Presentation On “ EDUCATIONAL MANAGEMENT INFORMATION SYSTEM” IN TAMILNADU Dr. C.N. Mahesvaran,

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Presentation on theme: "Showcasing ICT Practices – Learning from State Experiences Presentation On “ EDUCATIONAL MANAGEMENT INFORMATION SYSTEM” IN TAMILNADU Dr. C.N. Mahesvaran,"— Presentation transcript:

1 Showcasing ICT Practices – Learning from State Experiences Presentation On “ EDUCATIONAL MANAGEMENT INFORMATION SYSTEM” IN TAMILNADU Dr. C.N. Mahesvaran, IAS., State Project Director Sarva Shiksha Abhiyan TamilNadu 14-08-2013 1

2 PRESENT SCENARIO 2

3 Revenue Districts32 Education Districts66 Education Blocks413 Educationally Backward Blocks 44

4 STATE PROFILE Area:1.30 lakh Sq.km Revenue Districts (SSA-30):32 Corporations:10 Municipalities:126 Community Development Blocks:385 Village Panchayats: 12,524 Habitations (including urban):95,010

5 SCHOOLS Source: U-DISE 2012 S. No School type Govt. / Local body Private Aided Self finance (incl. Matriculation Schools) Total 1 Primary Schools2381550666304 35184 2 Middle Schools73071549946 9802 3 High Schools30966401868 5604 4 Higher Secondary Schools 259511412247 5983 Total3681383951136556,573

6 TEACHERS Source: U-DISE 2012 S. No School type Govt. / Local body Private Aided Self finance (incl. Matriculation Schools) Total 1 Primary Schools609412395652251 137148 2 Middle Schools497781554712557 77882 3 High Schools5613128596100168 184895 4 Higher Secondary Schools 476792715388887 163719 Total214529952522538635,63,644

7 STUDENTS Source: U-DISE 2012 S. No School type Govt. / Local body Private Aided Self finance (incl. Matriculation Schools) Total 1 Primary Schools1510111791550844410 3146071 2 Middle Schools1272303525152260535 2057990 3 High Schools720167282222914140 1916529 4 Higher Secondary Schools 218444116088512607122 6400414 Total5687022320777546262071,35,21,004

8 Secretary School Education Directorates Directorate of School Education Directorate of Elementary Education Directorate of Matriculation Schools State Council for Educational, Research and Training Directorate of Government Examination Directorate of Public Libraries Directorate of Non Formal and Adult Education Project / Society Rashtriya Madhyamik Shiksha Abhiyan Sarva Shiksha Abhiyan Corporation / Board Teachers Recruitment Board Tamil Nadu Textbook Corporation

9 Rs. In Crores School Education Department – Highest Budget Allocation in the State School Education Department – Highest Budget Allocation in the State

10 SchemeStandard Beneficiaries (in lakhs) Cost (Rs. In crores) Text booksI - XII92.28257.41 Note booksI – X81.02102.69 School bagI – XII92.28127.78 Uniform (4 sets)I – VIII47.07329.88 FootwearI – X78.82104.15 Bus passI – XII14.02320.00 Colour pencil/Crayons I – V31.005.17 Geometry BoxVI – X46.0016.37 AtlasVI – X46.0013.57 LaptopsXII5.35898.00 Spl.Cash Incentive X – XII21.52353.56 Welfare Schemes

11 PRESENT SYSTEM Manual collection of data from the schools Manual maintenance of records of schools, students, teachers Manual Consolidation Multiple Data handling Communication through postal department / email 11

12 SHORTFALL IN PRESENT SYSTEM Accuracy of data regarding schools, teachers, and students not authentic Delay in communication(intra and inter department Ineffective reporting mechanism No effective system in place for tracking children both in school and out of school lack of effective monitoring of the schemes announced by the Government wastage of time in repeated data collection often resulting in duplication of data lack of integration with UDISE and AADHAR

13 MEASURE TO CURB SHORTFALL The above defects lead to a study to identify a suitable methodology In house study was taken up in coordination with the research division of Anna University namely, AU-KBC Research Centre Many rounds of meetings were held with all the Directorates by Anna University THE OUTCOME OF THE STUDY………

14 EDUCATIONAL MANAGEMENT INFORMATION SYSTEM (EMIS) - 14

15 Evolution of Educational Management Information System (EMIS)  The Hon’ble Chief Minister announced creating of an Educational Management Information System (EMIS) and the same came to existence in the academic year 2012- 13  A pilot was taken up in five schools in Tiruchirapalli District  It is proposed to scale up the same to all the schools in 2013-2014. 15

16 16 Hon’ble Chief Minister inaugurated the Educational Management Information System on 05.09.2012

17 EMIS - COMPONENTS 17

18 EMIS – COMPONENTS 18 Web Portal www.tnschools.gov.in State Education Portal Database portal www.emis.tnschools.gov.in Database of all Schools, Students, teachers and officers Intra Department communication www.admin.tnschools.gov.in/communication/ Vertical and Horizontal communication Linking with other departments E – Content Server www.ecs.tnschools.gov.in/ All educational contents to students, teachers

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23 EMIS - FEATURES 23

24 EMIS - FEATURES Single Point Entry for State School Education Department Unified, integrated, assimilated data of Schools, students, teachers from U-DISE, Aadhar, etc.. Extensive Reporting Mechanism Monitoring of teacher attendance Smart Card for students with unique ID number integrated with AADHAR Education content server provides textbooks, interactive videos, learning materials outside of the textbooks Facilitates intra departmental communication 24

25 State EMIS Cell A well equipped IT-cell has been established with – 6 Hi-End Servers – of 64 GB RAM 16 core dual processor (Xeon) Capacity of HDD - 2 TB – 15 computers, – State of art infrastructure facilities – well furnished Conference room. 8 Technical persons (System Analysts and Programmers) and 3 Data Entry Operators from the districts were selected and trained to run the EMIS cell The Data Entry Operators at the field level have been trained to upload the data in to the EMIS 25

26 FORMATS Formats were devised for capturing the required data with respect to – Schools – Teachers – Students 26

27 FORMAT – SCHOOL PROFILE – SNAPSHOT

28 FORMAT – TEACHER PROFILE – SNAPSHOT

29 FORMAT – STUDENT PROFILE – SNAPSHOT

30 Work done so far Out of 56573 schools the details of 56336 schools have been uploaded For 5.5 lakhs teachers the details of 3.2 lakhs have been uploaded For 1.35 crores students the details of 1.17 crores students have been uploaded 30

31 EMIS - OUTCOME 31

32 OUTCOME - DEPARTMENT Quick Reporting Mechanism resulting better planning Reduce the duplication of work Good communication between various stakeholders viz Government, officials, teachers, students, parents and society Data migration, analysis, mining from macro to micro level 32

33 OUTCOME - Schools Reporting Mechanism resulting better planning Reduce the maintenance of cumbersome registers Reduce the burden of work in teachers Assisting in teaching with ECS 33

34 OUTCOME - Students Tracking of student from birth to 12 th standard Monitors admissions, attendance and performance of the student Getting benefit on time Enriched and flourished education contents to enhances child’s knowledge, potentiality and talent 34

35 OUTCOME - Teachers Maintenance of Service Registers SMS based Monitoring to improve the quality Timely getting benefits viz. salary, increments, leave Enhances the quality of teaching using ECS 35

36 Thank You 36


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