2 About Me… Liz Sundet MBA, PMP, CBAP, CSM Musician: Dog Lover: PercussionPianoBiker: “Throttles, not pedals”orFollow on Twitter: @percusnConnect with me on LinkedIncsm/17/a36/180/
3 About Me… Maggie Swearingen 10 years building websites 5 years with SharePointExpertise in: IA, UX, Governance Planning, User Adoption and Taxonomy PlanningFollow on Twitter: @mswearingenConnect with me on LinkedIn
4 Vulcan Mind Meld …not quite a Mind Map Why is it the lost art: Few people have heard of it, fewer have used it in a business application
5 Thru our Mind Meld today What is Mind MappingWhat are some guidelines around Mind MappingCreate a Mind MapHow to apply Mind Maps to businessDemo – we need an audience guinea pig!
6 Personal Experience First learned Mind Mapping during an MBA class It fit my learning style by combining a kinesthetic learning (doing learner) with a visual learner in a very creative wayI’ve used it in a variety of ways and get asked often “what are you doing”?
7 Mind Mapping 101 What is Mind Mapping Graphic diagram to visually outline informationCreated around a single word or text to which associated ideas, words and concepts are addedCan be drawn by hand or used with softwareAlso called spider diagrams, spidergrams, webs, mind webs, webbing or idea sun burstingVery easy to use and teach others to use it and facilitate use during meetings
9 Origins of Mind Mapping First popularized by Tony Buzan, a British popular psychology author and TV personality (1970’s series called Use Your Head)Version of a concept map, but a mind map uses one central key word with radiating concepts
12 Mind Map GuidelinesBuzan suggests the following guidelines for creating mind maps (from Wikipedia)Start in the center with an image of the topic, using at least 3 colors.Use images, symbols, codes, and dimensions throughout your mind map.Select key words and print using upper or lower case letters.Each word/image is best alone and sitting on its own line.The lines should be connected, starting from the central image. The central lines are thicker, organic and thinner as they radiate out from the center.Make the lines the same length as the word/image they support.Use multiple colors throughout the mind map, for visual stimulation and also to encode or group.Develop your own personal style of mind mapping.Use emphasis and show associations in your mind map.Keep the mind map clear by using radial hierarchy, numerical order or outlines to embrace your branches.
14 What I have found Highly creative—but with a systematic purpose When doing Mind Mapping, others will be very interested in “what are you doing”Use colors, use shortcuts, use pictures, use txt wrds and anything else that allows you to tell the story in the endStart in center, upper right has 1st idea, then carry thru clockwise to other ideasPractice it!
15 Mind Mapping and SharePoint SharePoint is highly hierarchicalSharePoint relies on logical relationshipsIt’s a friendly translation from a folder-driven system
16 Key Elements of SharePoint IA Items – Documents, Images, Pages, List itemsLists and LibrariesMetadataContent TypesSites
17 The Set Up 350,000 pieces of content Subset of 65,000 600 sites One content typeNo managed metadata
19 Why it worked Highly visual Very specific Easy to update/change Exportable in a variety of formats
20 Key Questions of Taxonomy Planning How would someone want to search it?How is it currently organized? What’s the current folder structure?How would I want to categorize it?Who is it for?Should it be categorized by year or date?What makes my content special?VideosWebinarsPress ReleasesWhite PapersProducts
21 The Set Up Mid-sized organization Public facing SharePoint Upgrade Highly-categorized contentSite efficiency depended on faceted search and aggregation