Presentation on theme: "Administrative Faculty Evaluation Workshop 2014"— Presentation transcript:
1Administrative Faculty Evaluation Workshop 2014 Tim McFarlingAssociate Vice President, Human Resources
2Learning Objectives This workshop will: Emphasize the importance of creating alignment between the employee, manager and organizationProvide tips and suggestions for self-evaluationReview the Competencies for Success used in evaluationDemonstrate the use of IPO’s (Individual Performance Objectives)Share ideas for employee engagement and recognitionReview evaluation process, ratings, dates and merit
3What is Wrong With Performance Evaluation? Employees DislikesRigidNot RelevantJudgmentalSupervisors Dislikes“The Form”Time IntensivePossible Confrontation/Disagreement
4Why bother to evaluate? Feedback is essential for employees Some is better than noneEmployees need to be heardCreate alignment between Employee - Manager - OrganizationSet expectationsHigher productivityKeep communication lines open
5Creating Alignment Employee responsibilities aligned with unit? Employee responsibilities aligned with institution?Requires dialogueRequires direction
6Self Evaluation Answer Four Questions What did I accomplish this year? What would I have liked to accomplish but didn’t?What did I learn about myself/the organization?What are my personal/professional development goals?
7These questions are considered in the context of What did I accomplish this year?What would I have liked to accomplish but didn’t?What did I learn about myself/the organization?What are my personal/professional development goals?Job Responsibilities (PDQ)Goals or IPO’s for 2014CompetenciesUnexpected EventsPersonal Development
8Self-Evaluation Tips Expectations – Manager and Employee Format; Length; ContentSources for Self-evaluationGoals (IPO’s); calendar, project list, dataSelf-reflectionSuccesses, Failures, Missed Opportunities
11FinancialIndividualManagerPerforms duties in a manner that optimizes financial resources.Continually evaluates and recommends operations to control costs and reduce expenditures.Seeks collaborative opportunities to maximize efficiencies.Continually evaluates and recommends operations to control costs and reduce expenditures.Seeks collaborative opportunities to maximize efficiencies.Manages budget for optimal use of financial resources.Controls operating costs.Ensures that unit adheres to all fiscal policies and procedures.
12Human Resources Individual Manager Seeks development opportunities to improve personal performance.Provides relevant input to the policy development process.Manages people to achieve unit and university goals.Clearly communicates direction and goals.Models, understands and enforces personnel policies affecting unit/division.Fosters a climate of employee development.Ensures a safe and harassment free work place.Provides constructive feedback to employees.Treats employees in a fair and consistent manner.Follows established policies and procedures.Seeks development opportunities to improve personal performance.Provides relevant input to the policy development process.Supports a safe and harassment free environment by practicing behaviors that are respectful of all individuals.
13Evaluation and PDQ’s. . . Who needs more paperwork? Performance ManagementEvaluation should include feedback on job responsibilities – guides performanceUpdate PDQ as part of evaluation process
14RatingsExcellent: Met the requirements for ‘Commendable’ plus: significantly surpasses expectations in all aspects of position/responsibilities. Demonstrates highest knowledge and skills.Commendable: Met the requirements for ‘Satisfactory’ plus: Successfully met, and in some areas, significantly exceeded established goals and objectives.Satisfactory: Met the established goals and objectives for the evaluation period; in a few instances, may have missed some and exceeded others, but on balance performs competently.Unsatisfactory: Did not meet established goals and objectives for the evaluation period; has not performed competently or consistently; experienced productivity and competence in one or more categories that were applicable.
15IPO’s (Individual Performance Objectives) Action PlanTarget DateMeasurementCompletionDateObjective: Improve retention and decrease start up time for new hires.*Map process and make improvements*Continued enhancements to faculty orientationApril 1, 2014September 1, 2014Three month follow-up survey for employee satisfactionRelevance to University and/or Department’s Strategic PlanThis objective is in alignment with the on-boarding strategic plan of Faculty Human Resources.Relevance to PDQ:This IPO is relevant to the major responsibility of my position – “design, delivery and evaluation of learning opportunities.” Included in this responsibility is the charge of evaluating “training programs and make improvements or adjustments as needed.”
16Development Plan Evaluation Should be Forward Looking Identify Personal and Professional Growth OpportunitiesLink to IPO’s and Department Objectives
17Managing Your Boss Managing Your Employee CommunicationAre we aligned?Does my boss manage me. . . or do I manage my boss? – (How do I get what I need [and maybe what I want])?
19Show me the Money!July 1, 20152.5 merit steps x $715 = $1,787.50
20Successful Recognition People drive business; emotions drive peopleValidation increases engagementThe most powerful validation= recognizing progress toward a meaningful goalGood leaders connect emotionally with employees and boost engagement
21Recognition -Thanks for getting the project done - Proud to work with you- Where are you on the …..?My boss asked about project XI appreciate the effort you put in on …..I heard from Bob about the great job you did.Keep the recognition fresh and unexpected!
22“THE FORM” & “THE PROCESS” 1. Faculty member completes self-evaluation. 2. Supervisor completes evaluation and signs the cover page. 3. Employee signs cover page upon receipt of evaluation from supervisor. A copy of the evaluation is kept by the faculty member.
23“THE FORM” & “THE PROCESS” 4. The evaluation form is forwarded to upper management for additional signatures.5. The Dean/VP assigns merit and signs6. A copy of the cover page with all signatures is given to the employee. If there were changes to the narrative of the evaluation by upper level management, the employee should receive a copy of the updated evaluation.
24The “form” does not make the evaluation Good communication does!
25Deadlines for 2014 Evaluation Period TimelineAcademic & Administrative FacultyDeadlines for 2014 Evaluation PeriodProjectedDue DateTaskResponsible01/30/15Faculty self evaluations submitted – Individual Unit deadlines may varyAll Faculty2/1 – 3/31/15Review meetings held with faculty member and chair/supervisorChairs/Supervisors03/02/15CBE opens for changes/updates by divisions/colleges (No changes to account lines After 5/16/2014)Divisions / Colleges4/15/15Merit Step Assignment must be entered into the CBE web interface by this date.4/30/15COMPLETION OF EVALUATION PROCESS--- Final signed evaluation forms are due to HRDeans/AVPs/DirectorsNOTE: Individual departments, colleges and divisions will need to develop an internal timeline to ensure completion of tasks prior to the April 30, The dates stated in this timeline represent “due dates” for completion of specified tasks. Tasks can be completed prior to the due date.