2THE 5S SYSTEM The 5 steps to organisation and efficiency 2 5S Shitsuke Sustain3SSeiketsuStandardise2SSeisoScrub & Clean1SSeitonSet In OrderSeiriSort OutThe 5 steps to organisation and efficiency
3The 5-Steps to take ... 3 1. SEIRI : Sort-out & eliminate those items that are not required.2. SEITONSystematically set-out or arrange the items you actually need.3. SEISOScrub & clean regularly. Cleaning for the purpose of checking. (What has changed since the last time I cleaned?)4. SEIKETSUStandardise and repeat good practices.5. SHITSUKESustain and spread the efforts. Develop a sense of pride in your workplace.
44Step 1: 1S - Sort OutReview and decide what you really need at your workplace.Get rid of everything that is unnecessary.Keep only those items you needto do the job that you are actually working on.Ask the same questions about any new arrivals…“Do I really need this?” “Must it be stored here?”
55Step 2: 2S – Set In OrderOnce you decide what items you need to keep…Categorise them according to frequency of use:If you use something often, keep it close at hand.Decide on the most efficient storage method.Eliminate the need to ever have to search.Make the unnecessary or unusual stand-out immediately.
6THAT’S WHY WE DO IT REGULARLY! 6Step 3: 3S – Scrub & CleanRemove all dirt, dust, stains and spills: i.e. anything that creates an unprofessional, inefficient or careless appearance.BUT MORE IMPORTANTLY:Cleaning is a form of inspection that allows you to become familiar with every nook & cranny of your workplace.Cleaning Is CheckingCleaning helps you to understand your work area and helps you to recognise changes which may have occurred since the last time you cleaned.The purpose of cleaning in 5S is to recognise changes and potential problems.THAT’S WHY WE DO IT REGULARLY!
7Step 3: 3S–Scrub & Clean (cont’d) 7Step 3: S–Scrub & Clean (cont’d)A good example of scrubbing and cleaning is when you clean your car by hand.HEAR: The exhaust is rattling.SEE: I see a scratch on the bonnet5SSMELL: I can smell burning. Maybe the clutch is worn.FEEL: The wheel seems to be very hot.
84S Step 4: 4S – Standardise 8 1S 3S 2S Repeat the first 3 steps on a regular basis.Allocate time for implementation of the 3 basic steps.1SSort Out3SScrub & Clean4SRESULTS2SSet In OrderA starting point for all other improvement activities.The objective is ‘Visual Control’
9Step 5: 5S – Sustain 9 5S needs to become a habit and a culture. Develop a sense of ownership of your ownparticular piece of the workplace.Develop a sense of pride in your workplace.Disorganisation & clutter causeinefficiency & stress.
10Workplace Organisation 11Workplace OrganisationWhy is it so important?Creates a more professional appearance.Reduces the need to ever have to searchfor anything.Makes defects, errors, inefficiencies and changeseasier to spot.Produces more useable space.Allows others to fill in for you in your absence.Improves safety in the workplace.Makes the workplace a more enjoyable(or bearable!) place in which to be.
11Workplace Organisation 12Workplace OrganisationFinally . . .It’s impossible to improve any process…if it’s so disorganisedthat you can’t even see what’shappening in the first place.