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Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting.

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Presentation on theme: "Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting."— Presentation transcript:

1 Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting

2 How much time do your people spend on administration?

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4 Are you over-servicing your clients? How much time do your people spend on administration?

5 Are you over-servicing your clients?

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8 Can you bill all the time that you’ve spent?

9 Do you know which projects are losing you money?

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11 Can you bill all the time that you’ve spent? Do you know which projects are losing you money? Are you over-servicing your clients? How much time do your people spend on administration? Can you measure your work in progress and its value? Have you billed all your rechargeable expenses? How well do your budgets reflect reality?

12 Many services organisations can’t answer these questions. Most can’t answer them easily.

13 It’s your time Make the most of it Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting

14 Public Relations IT Services Software Development Engineering Architects Auditing Payroll Services Construction Project Management Accountants Consultants Oil&Gas Exploration Charity Disbursement Financial Services Surveyors Advertising Law Offices Sectors

15 Have you billed all your rechargeable expenses?

16 How much are you paying for inefficient processes? Have you billed all your rechargeable expenses?

17 How much are you paying for inefficient processes?

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19 Do you know who are your best clients and your most profitable employees and activities?

20 Can you bill all the time that you’ve spent? Do you know which projects are losing you money? Are you over-servicing your clients? How much time do your people spend on administration? Can you measure your work in progress and its value? Have you billed all your rechargeable expenses? How well do your budgets reflect reality? How much are you paying for inefficient processes? Do you know who are your best clients and your most profitable employees and activities?

21 Most can’t answer them easily. Many services organisations can’t answer these questions.

22 It’s your time Make the most of it Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting

23 Integrated software solutions have been commonplace in manufacturing and distribution for decades. Professional Services Automation brings a comparable level of integration to the Professional Services Organisation

24 provides a complete solution for the management of professional services

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26 Timesheet Entry and Authorisation Expense Form Entry, Authorisation and Review Reporting Project Manager Approvals Employee Allocations All Browser Based

27 …from time and expense entry, and billing, to resource planning and in-depth financial analysis

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29 Selection by Project Optional Task Entry Optional Analytical Entry (up to 20 dimensions) Optional Status Entry Time Entry in chosen units Optional Notes Entry Unlimited Timesheet Types with the right data capture fields for each Employee and Project Timesheet Entry

30 Expense Form Entry Selection by Project Transaction Date Expense Type Up tp 20 Analytical fields - used here for VAT Configurable value entry fields and calculations Optional Currency Codes Explanatory Notes Unlimited Expense Form Types: Domestic and Foreign Currency Advances Credit Card Statements

31 Invoicing: Time and Materials Advance Milestone % Complete Fixed Price

32 ‘People and time are critical elements in any project, therefore the ability to allocate the correct level and skill of human resources, as well as analysing information that enables managers to keep tight control on the work content – and, therefore, all relevant costs over the total period of the project are vital.’ - Butler Group

33 It’s your time Make the most of it Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting

34 Public Relations IT Services Software Development Engineering Architects Auditing Payroll Services Construction Project Management Accountants Consultants Oil&Gas Exploration Charity Disbursement Financial Services Surveyors Advertising Law Offices Sectors

35 Key Modules Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting

36 Key Features Budgeting Resource Allocation Time Sheet Entry Expense Entry Billing Project Management Approval Report Generation Easy to Deploy – Easy to use Users

37 MS SQL VB.Net ASP.Net IIS Crystal Decisions Crystal Reports Technology Users

38 “We need to keep a close eye on the time we spend on each project to ensure that costs are kept low. with its multi-lingual, multi-company, multi-national functionality enables us to do just that, whatever the location and currency.” Ilonka Alexandrova, Regional Finance Director of the Open Society Institute Network

39 Key Features Multi Company Multi Language (Unicode) Multi Currency Users

40 “We’ve seen a very quick payback just in terms of reducing the outstanding balance of unbilled expenses. This system enables people to take a more active interest in the profitability of their projects.” Jonathan Hedges – Financial Controller – KBC Advanced Technologies Revenue –Accurate time and expenses –Increased utilisation –Correct pricing Benefits

41 It’s your time Make the most of it Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting

42 Cost –Reduced administration –Reduced double entry –Automatic transfer to finance and payroll Benefits Users

43 “The time it takes for accounting to produce an invoice schedule has gone from 1 week to 1 day. It used to take a week to print invoices from the schedule, check and approve them - has improved this by 4 days. Erick Gillier – Accounting & Consulting Manager - Mazars Cash Flow –Faster billing Benefits Users

44 Control –Analytical reporting –Profitability –Project Risk Benefits Users

45 Client Relationships –Keep your clients informed –Client approval workflow Benefits “We needed an integrated solution that would be easy … to use and which would provide us with sophisticated multi- currency capabilities, and our customers and ourselves with up to date information on billings, work in progress and utilization.” Stefan Jacyno – Managing Partner – Wardynski Users

46 It’s your time Make the most of it Software for Professional Services Time & Expense Recording Billing Project Management Management Information Resource Planning Accounting


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