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Priority School (SIG) TA Session Cohort IV C Corbett Education Consulting LLC Virginia Department of Education VDOE — Office of School Improvement Holiday.

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Presentation on theme: "Priority School (SIG) TA Session Cohort IV C Corbett Education Consulting LLC Virginia Department of Education VDOE — Office of School Improvement Holiday."— Presentation transcript:

1 Priority School (SIG) TA Session Cohort IV C Corbett Education Consulting LLC Virginia Department of Education VDOE — Office of School Improvement Holiday Inn Airport– Sandston, VA February 19, 2014 Julie Corbett,

2 3 Year Process to Build Capacity I do We do You do Year 3 Year 2 Year 1 2

3 Shifting State Role: Compliance to Support Conference Calls & Webinars Technical Assistance Sessions VDOE Contractors Indistar Monitoring 3

4 Sample Organizational Structure How often does the ILP team, the school’s principal (and/or leadership team), and the external Lead Partner meet? What does an action plan look like? – Objective; action step(s); by whom; with help from; status report due; deadline – Tool: School restructuring: What Works When, Learning Point Associates, 2010, tool 13 4 VDOE Contractor Superintendent Internal Lead Partner School Principal & Leadership Team VDOE External Lead Partner Project Manager Field Staff ILP Team (crucial district staff Transformation Team Members Key:

5 Division of Responsibilities 5 * Lead Partner, Mass Insight Education and Research Institute, 2010 Transformation plan creation Instruction Non-instructional support services Building/campus operations IT/Data Finance/budgets Facilities Human Resources Extra-curricular activities Evaluation of progress State and federal compliance Enforcement of consequences Transformation plan creation Instruction Non-instructional support services Building/campus operations IT/Data Finance/budgets Facilities Human Resources Extra-curricular activities Evaluation of progress State and federal compliance Enforcement of consequences Who’s responsible for what? How do the entities hold each other accountable? How do the entities share specific responsibilities? Are all of the roles covered? Are the right people on the bus? Are the right people in the right positions on the bus? VDOE, External Lead Turnaround Partner, Internal Lead Partner, school principal, leadership team, supporting partners

6 Roles & Responsibilities School Principals External Lead Partners Internal Lead Partners VDOE Contractors Have the authority & direct contact with the superintendent to make timely decisions Communicate with superintendent & school board about process and changes Facilitate changes within the district to allow autonomy at the school level Have the authority & direct contact with the superintendent to make timely decisions Communicate with superintendent & school board about process and changes Facilitate changes within the district to allow autonomy at the school level Monitor implementation of all action steps, work of partners, and obligations noted in the MOU Communicate needs from the field to the VDOE Share learnings with other facilitators Connect the local team to other supports and services at VDOE (help streamline the system) Monitor implementation of all action steps, work of partners, and obligations noted in the MOU Communicate needs from the field to the VDOE Share learnings with other facilitators Connect the local team to other supports and services at VDOE (help streamline the system) Lead collaborative school-based improvement team Develop leadership skills of strong teachers and junior administrators Communicate regularly with all other team members to ensure school needs are addressed Act as the Change Leader Lead collaborative school-based improvement team Develop leadership skills of strong teachers and junior administrators Communicate regularly with all other team members to ensure school needs are addressed Act as the Change Leader Provide overall guidance, timeline, resources, & support for implementation Provide additional staff and capacity building services, with decreasing intensity over time Provide overall guidance, timeline, resources, & support for implementation Provide additional staff and capacity building services, with decreasing intensity over time 6

7 Strands & Indicators (Transformation Model) StrandContent Area# of Indicators A Establishing & Orienting the District Transformation Team 4 B Moving Toward School Autonomy 6 C Selecting a Principal & Recruiting Teachers 8 D Working with Stakeholders & Building Support for Transformation 7 E Contracting with External Providers 8 F Establishing & Orienting the School Transformation Team 2 G Leading Change 6 H Evaluating, Rewarding, and Removing Staff 22 I Providing Rigorous Staff Development 11 J Increasing Learning Time 8 K Reforming Instruction 11 TA01, TA02, TA03 3 Total96 7

8 Expectations 1.Work in the best interest of the students 2.Contribute to a collaborative environment 3.Challenge the status quo 4.Attend & participate in all required Technical Assistance sessions, meetings and conference calls 5.Implement with fidelity 6.Everyone must do the work 7.Ensure efforts are aligned & work towards the same goals 8.Over communicate with each other & outsiders 9.Work towards sustainability 10. Picking and choosing indicators is not an option, all 93 must be included in the overall plan, but focus on the ones that directly address the school’s needs 8

9 5 Whys (and a What) 9 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

10 5 Whys (and a What) Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

11 5 Whys (and a What) Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda? 3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda? 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

12 5 Whys (and a What) Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda? 4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda? 3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda? 3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda? 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

13 5 Whys (and a What) Why don’t we have a process for developing an agenda? Answer: Because we don’t know who’s in charge. 5. Why don’t we have a process for developing an agenda? Answer: Because we don’t know who’s in charge. 4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda? 4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda? 3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda? 3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda? 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

14 5 Whys (and a What) Why don’t we have a process for developing an agenda? Answer: Because we don’t know who’s in charge. 5. Why don’t we have a process for developing an agenda? Answer: Because we don’t know who’s in charge. 4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda. 4. Why aren’t we organized or have an agenda? Answer: We don’t have a process for developing an agenda. So, what are we going to do about it? 3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda. 3. Why don’t we have a focus for our meetings? Answer: We aren’t organized and don’t have an agenda. 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 2. Why do we spend so much time talking about personal things and sharing stories about what happens in schools. Answer: We don’t have a focus for our meetings. 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories 1. Why are our division leadership team meetings unproductive? Answer: We spend too much time talking about personal things and sharing stories

15 5 Whys (and a What) Because we don’t know who’s in charge. 4. We don’t have a process for developing an agenda 3. We aren’t organized and don’t have an agenda. 2. We don’t have a focus for our meetings. 1.We spend too much time talking about personal things and sharing stories. Clarification of roles & responsibilities Templates Meeting Norms Templates Meeting Norms Templates Meeting Norms Templates Meeting Norms Prioritization Strategic plan Develop focus Prioritization Strategic plan Develop focus

16 5 whys and a what Select a problem or issue you’re currently struggling with – Work through the 5 whys – Connect to Indistar indicators – What are you going to do about the root cause? – How are you going to address each level of the whys? – Who is accountable and responsible for changing the conditions? 16


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