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STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year rolling timeline Ivan Graff Office of Acquisition and.

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Presentation on theme: "STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year rolling timeline Ivan Graff Office of Acquisition and."— Presentation transcript:

1 STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year rolling timeline Ivan Graff Office of Acquisition and Project Management FIMS Annual Comprehensive Training Oak Ridge, TN March 27, 2014

2 Agenda A brief history of real property annual reports Goals for the “State of Our Facilities Report” Differences between proposed internal and external versions Sample charts FY 2013 summary Five year trends (FY 2009 – FY 2013) March 27, 2014FIMS Annual Comprehensive Training 2

3 Asset Management Plan Required by Executive Order Section 3(b) Published in FY 2005 Summary data presented Building area by use and interest Land mass total Replacement value by program Trends (FY 1999 – FY 2004) Building area Maintenance spending Deferred maintenance estimates Energy intensity reduction percentage March 27, 2014FIMS Annual Comprehensive Training 3

4 Three Year Rolling Time Line Required by the Office of Management and Budget Revised annually since FY 2006 Related to the Asset Management Plan - Acts as the implementation plan Records the Department’s progress Targets and Trends (in FY 2013, FY 2008 – FY 2015) Asset utilization by use, including net assignable building area per office building occupant Disposition by gross building area and replacement value Asset condition for operating owned assets and by mission dependency Energy intensity and the percent reduction since FY 2003 High Performance Sustainable Buildings by interest March 27, 2014FIMS Annual Comprehensive Training 4

5 Annual FIMS Data Charts Similar to the Three Year Rolling Timeline Presented at the February or May F&I Quarterly Meeting Targets and Trends for Single Fiscal Years Condition by Mission Dependency Utilization by Use Replacement Value by Mission Dependency Utilities, Other Operation Costs, and Maintenance by Year Operation and Maintenance Costs by Type Maintenance Costs by Program Against a 2% Target For Each Program Utilization by Use Condition by Mission Dependency Replacement Value by Mission Dependency Utilities, Other Operation Costs, and Maintenance per unit building area March 27, 2014FIMS Annual Comprehensive Training 5

6 State of Our Facilities Report Will... Subsume  Three Year Rolling Timeline  Annual FIMS data charts Review Implementation of the Asset Management Plan Take stock of the Department’s current position by examining -  Summary data about the Department’s current portfolio  Data illustrating trends in areas of interest SOFAR SOGOOD = State of our Facilities Annual Report and Statement of Goals, Objectives, and Other Direction March 27, 2014FIMS Annual Comprehensive Training 6

7 About the Internal Version  March 27, 2014FIMS Annual Comprehensive Training 7 Audiences Purposes Program, Support Office Leadership Headquarters For each program or support office: Summarize its inventory Compare its health to the Department’s Highlight its strengths and weaknesses Information Source FIMS data from five most recent years All types of interest in real property All statuses and levels of utilization

8 Structure of the Internal Version  March 27, 2014FIMS Annual Comprehensive Training 8 Inventory Condition Is the program growing significantly? Does FIMS data match source documentation? Has the program increased its mission alignment? Do replacement values grow at industry rates? Are mission critical assets in an acceptable condition? Are maintenance expenditures adequate? Operation Costs At what rate have utility and waste costs grown? Does it lease more per capita than its peers? Do leases cost more than owned space? Does DOE lease near owned, underutilized space? Excess and Under- utilized Assets Does the program or support office hold or abandon unneeded real property? Does unneeded real property siphon scarce operating funds?

9 March 27, 2014FIMS Annual Comprehensive Training 9 Audiences Purposes Office of Management and Budget Federal Real Property Council Government Accountability Office Public Summarize the Department’s inventory Address GAO “High-Risk List” concerns “Replace” the Three Year Rolling Timeline Information Source FIMS data from five most recent years submitted to the Federal Real Property Profile (FRPP) submission About the External Version 

10 Structure of the External Version  March 27, 2014FIMS Annual Comprehensive Training 10 Inventory Collecting Accurate and Useful Data Is the Department growing significantly? How accurate is DOE’s data? Does DOE invest enough in its assets? Has DOE’s inventory increased its mission alignment? Do replacement values grow at industry rates? Leasing Does DOE lease more per capita than its peers? Do DOE leases cost more than owned space? Does DOE lease near its owned, underutilized space? Excess and Under- utilized Assets Does DOE hold or abandon unneeded real property? Does unneeded real property siphon scarce operating funds?

11 Where are the Assets? (FY 2013) March 27, 2014FIMS Annual Comprehensive Training 11 Includes: All ownerships All statuses All prop. types GSA as well

12 Where are the Land Parcels? (FY 2013) March 27, 2014FIMS Annual Comprehensive Training 12 Includes: All ownerships All statuses Total: 2.82M Ac

13 Building Count and Area by Interest (FY 2013) March 27, 2014FIMS Annual Comprehensive Training 13 By Count Total: 10,818 By Area Total: MSF Includes: All ownerships All statuses Build. & trailers GSA as well

14 Land Area by Interest (FY 2013) March 27, 2014FIMS Annual Comprehensive Training 14 Includes: All ownerships All statuses Total: 2.82M Ac

15 Average Age by Asset Type (FY 2013) March 27, 2014FIMS Annual Comprehensive Training 15 STRUCTURE BUILDING TRAILER 36 Years 35 Years 20 Years LAND 40 Years Includes: All ownerships All statuses All prop. types GSA as well

16 Replacement Value by Property Type March 27, 2014FIMS Annual Comprehensive Training 16 Includes: All ownerships All statuses All prop. types No GSA

17 Building Use by Program (FY 2013) March 27, 2014FIMS Annual Comprehensive Training 17 Includes: All ownerships All statuses Build. & trailer GSA as well

18 Occupancy by Use (FY 2013) March 27, 2014FIMS Annual Comprehensive Training 18 Includes: All ownerships All statuses Build. & trailer GSA as well Total: 139,672

19 Buildings over 5,000 GSF (all ownerships, status, etc.) March 27, 2014FIMS Annual Comprehensive Training 19

20 Building Area by Use March 27, 2014FIMS Annual Comprehensive Training 20 Includes: All ownerships All statuses Build. & trailer GSA as well

21 Building Area by Use (Federal) March 27, 2014FIMS Annual Comprehensive Training 21 Includes: DOE Owned & Leased All statuses Build. & trailer GSA as well

22 Building Utilization (FY 2013) March 27, 2014FIMS Annual Comprehensive Training % 90 – 100 % 0 % AND 90 – 100 % 62 % 76 % 87 % UtilizationArea Includes: All ownerships All statuses Build. & trailers 77 % 81 % 92 % Count

23 “Unneeded” Building Area by Use March 27, 2014FIMS Annual Comprehensive Training 23 Includes: All ownerships Excludes GSA Build. & trailer Excess Unutilized Underutilized Shutdown

24 Mission Critical Assets by Property Type, ACI March 27, 2014FIMS Annual Comprehensive Training 24 Includes: DOE Owned Status 1, 2, & 6 All prop. types ACI = Asset Condition Index = DM / RPV

25 Not Mission Dependent Assets March 27, 2014FIMS Annual Comprehensive Training 25 Includes: All ownerships All statuses Build. & trailers

26 Select Operations Costs March 27, 2014FIMS Annual Comprehensive Training 26 Includes: All ownerships All statuses All prop. types No GSA Note: FIMS allocates structures’ operation costs to buildings and trailers

27 Maintenance by Mission Dependency March 27, 2014FIMS Annual Comprehensive Training 27 Includes: DOE Owned Status 1, 2, & 6 All prop. types No 3000s & 4289

28 Building & Structure Validation Scores March 27, 2014FIMS Annual Comprehensive Training 28

29 March 27, 2014FIMS Annual Comprehensive Training 29 Ivan Graff (202) Contact for more information: Calutron operators at Y-12, ca. 1944


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