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Strengthening Measures of College and Career Readiness and Success: State Longitudinal Data Systems, Governance, & Privacy March

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Presentation on theme: "Strengthening Measures of College and Career Readiness and Success: State Longitudinal Data Systems, Governance, & Privacy March"— Presentation transcript:

1 Strengthening Measures of College and Career Readiness and Success: State Longitudinal Data Systems, Governance, & Privacy March #CCRSMeasures

2  GoToWebinar Technical Assistance:  To submit live questions, please use the “Questions” box  A recording of the webinar and other resources will be available at and Webinar Technical Support #CCRSMeasures 2

3  https://www.streamtext.net/player?event=AYPF_March23 https://www.streamtext.net/player?event=AYPF_March23 Please click to launch this link as a separate window that will run simultaneous to the webinar slides Closed Captioning Available #CCRSMeasures 3

4 Laura Jimenez, Director, CCRS Center Dorothyjean (DJ) Cratty, Senior Researcher, AIR Elizabeth Dabney, Associate Director, Research and Policy Analysis, Data Quality Campaign Rachel Anderson, Senior Associate, Policy and Advocacy, Data Quality Campaign Jean Osumi, Senior Associate for Academic Policy and Evaluation, Hawai‘i P-20/Hawai’i Data Exchange Partnership Melissa Beard, Data Governance Coordinator/Higher Education Analyst, Washington Education Research and Data Center (ERDC) Today’s Presenters #CCRSMeasures 4

5 CCRS Center Webinar Series: Strengthening Measures of College and Career Readiness and Success American Institutes for Research Laura Jimenez, Director March 23, 2015 #CCRSMeasures 5

6 CCRS Center as a Technical Assistance Hub 6 #CCRSMeasures

7 7 College and Career Readiness and Success Organizer

8 8 #CCRSMeasures CCRS Organizer Outcomes and Measures Strand

9  Ch. 1 – Specify measurement goals  Ch. 2 – Secure and sustain stakeholder investment  Ch. 3 – Define college and career readiness and success goals and expectations  Ch. 4 – Select measures aligned with these goals and expectations Measurement Practice Guide 9 #CCRSMeasures

10 Goal Support state education agencies in their expanding use of P-20W state longitudinal data systems to increase college and career readiness and success. Data Use Series 10 #CCRSMeasures

11 College & Career Readiness & Success Center 1000 Thomas Jefferson Street NW Washington, DC | 11 #CCRSMeasures

12 Overview of State P20 Data Systems March 23, 2015 Elizabeth Dabney and Rachel Anderson 12 #CCRSMeasures

13 About DQC: Just the Facts Nonprofit, nonpartisan, national advocacy organization based in Washington, DC Launched in 2005 by 10 founding partners Partnership network now comprises nearly 100 organizations Governed by 11-member Board of Directors 13 #CCRSMeasures

14 About DQC: Vision and Mission Vision: DQC envisions an education system in which all stakeholders—from parents to policymakers—are empowered with high-quality data from the early childhood, K–12, postsecondary, and workforce systems to make decisions that ensure every student graduates high school prepared for success in college and the workplace. Mission: DQC supports state policymakers and other key leaders to promote effective data use to improve student achievement. 14 #CCRSMeasures

15 Start with Your Questions 15 #CCRSMeasures

16 Start with Your Questions 16 What is the graduation rate by high school? Which early childhood programs best prepare students for kindergarten? To what degree are high school math grades predictors of readiness for college math? What industries are most employing high school and college graduates? How successful are college graduates in the workforce by major or credential? Early ChildhoodK-12PostsecondaryWorkforce #CCRSMeasures

17 10 State Actions for Effective Data Use 17 #CCRSMeasures

18 10 State Actions LINKING P–20W Data 1.Link P–20W data systems 2.Create stable, sustained support 3.Develop governance structures 4.Build data repositories ENSURING DATA ACCESS 5.Provide timely data access 6.Create individual student progress reports 7.Create longitudinal reports BUILDING CAPACITY TO USE DATA 8.Develop research agenda 9.Build educator capacity 10.Raise awareness of available data 18

19 Data For Action #CCRSMeasures

20 Data For Action #CCRSMeasures

21 Actions 2011 and 2014 UPDATED 2011 AND 2014 STATE ACTIONS 21 #CCRSMeasures

22 Action 1: Link P–20W data systems 22 #CCRSMeasures

23 Action 1: 2011 and 2014 UPDATED 2011 AND 2014 STATE ACTIONS 23 #CCRSMeasures

24 Action 3: Develop governance structures 24 #CCRSMeasures

25 Action 3: 2011 and 2014 UPDATED 2011 AND 2014 STATE ACTIONS 25 #CCRSMeasures

26 Key focus areas for high quality implementation of cross-agency data governance Vision and mission Composition and membership Roles and responsibilities Data decisions Committee processes Sustainability 26 #CCRSMeasures

27 Barriers to Ensuring Effective Data Use: “The Four Ts” Turf: The current culture and structures in education do not support working across traditional boundaries Trust: Skepticism about the quality and use of data persists because data were previously used as a hammer to punish rather than a flashlight to illuminate Technical issues: Technical issues remain; however, solutions are emerging and require the leadership and political will to implement Time: Competing priorities and scarce resources present challenges to continuing to allocate adequate time to building and using P20 data systems 27 #CCRSMeasures

28 Privacy 28 #CCRSMeasures

29 Legislative Activity in the States: bill passed related to student data privacy in 1 state 29 #CCRSMeasures

30 Legislative Activity in the States: bills related to student data privacy in 36 states 30

31 Continuing Priorities Persistence of some myths (e.g., PARCC) Concerns about commercialization of data Congressional action Increasing demands from districts for legal/technical support Concerns about linking data across systems/sectors The use of big data and analytics Unintended consequences from #CCRSMeasures

32 Legislative Activity in the States: 2015 As of March 20, most states have introduced privacy legislation. We have seen more bills introduced in the first half of the 2015 legislative session than in the entire 2014 legislative session. 32 #CCRSMeasures

33 States Are Not Wasting Time! 2015 legislation: Picking up themes from last year: governance, vendors, Common Core Strong prohibitions could disrupt key education services Some encouraging news too! 33 #CCRSMeasures

34 Please use the Questions box to ask questions of our presenters Questions? #CCRSMeasures 34

35 Hawai‘i Data eXchange Partnership Data Governance CCRS Center and AYPF webinar March 23, 2015 Jean Osumi, EdD 35 #CCRSMeasures

36 Infancy to early learning K-12PostsecondaryWorkforce Hawai ʻ i Data eXchange Partnership Kameha meha Schools (private K- 12) Hawai ‘ i private postsecond aries Dept of Human Services Dept of Health GED Hawai‘i Department of Education University of Hawai‘i System Dept of Labor & Industrial Relations HCAP Head Start, KCAA Preschools POTENTIAL NEW DATA SOURCES: Hawai ‘ i private self- insured entities 36 #CCRSMeasures

37 Hawai ʻ i DXP Underlying Assumptions Data used for research, evaluation, and audit purposes to improve the educational and workforce outcomes that benefit the citizens of Hawai‘i –“Pipeline” or “cross-sector” data –De-identified or aggregate data –Personally identified information only used for matching individuals within and across sectors 37 #CCRSMeasures

38 Hawai ʻ i Data eXchange Partnership General timeline 3-Party Data Sharing MOU (DOE-UH-DLIR) Added Dept of Health & Dept of Human Services to Data Sharing MOU Start of Hawai ʻ i DXP infrastructure build 1 st Qtr: rollout of public reports Act 41 Data Sharing Across State Agencies Awarded Ho ʻ okele Grant 4 th Qtr: start transitioning Hawai ʻ i DXP infrastructure from vendor to UH 38 #CCRSMeasures

39 Structure 5 Party MOU (Partner agencies) – Hawai ‘ i State Dept of Education – University of Hawai ‘ i System – Dept of Labor & Industrial Relations – Dept of Health – Dept of Human Services Managing partner – Hawai ‘ i P-20 Partnerships for Education Data not currently shared with Hawai ‘ i DXP 39 #CCRSMeasures

40 Data Governance and Access Committee Data Governanc e Process What data? How to request data? Request approval process Confidentiality training Reques t forms Initial discussions all about processes Process meetings devolved into questions about access to data 40 #CCRSMeasures

41 Initial Data Governance Discussions Data Access: –Eventually one representative proposed that Partners should have access to identified data No committee member objected to the request 41 #CCRSMeasures

42 Regrouping Data Governance LACK OF UNDERSTANDING OF MOU ASSUMPTIONS How do we get everyone on the same page? ACTION STRATEGY FOR COMMUNICATION AND TRANSPARENCY Suspended further Data Governance & Access Committee meetings Held a series of meetings: – Internal “data team” – Data governance representatives from Partner agencies Prepare for meetings by reading 2009 (3-party) and 2011 (5-party) MOUs – Intent and legal justification for data sharing across agencies 42 #CCRSMeasures

43 Data Governance Clarification Meetings Each group met to document their understanding of data governance based on the MOUs –Internal “data team” meetings were critical Collaborated on a single written data governance document –Fostered “ownership” by Partner data governance representatives –Built relationships and trust between Partner agencies –Identified each agency’s “hot button” confidentiality issues 43 #CCRSMeasures

44 Data Governance Policy Published on Hawai ‘ i DXP website pdf Includes: –Purpose –Underlying Assumptions –Partner and Affiliate Definitions/Obligations/Access to Data –Roles & Responsibilities 44 #CCRSMeasures

45 Lessons Learned The MOUs that establish the data sharing were critical to forming a common vision and understanding of this new resource Policy First There needs to be a “gatekeeper” to enforce the intentions behind the MOUs – particularly around protecting confidentiality and privacy “Gatekeeper” to Enforce MOU Anticipate constant review and changes to policy e.g., role of DXP as only viewing “transition” points Review and Change 45 #CCRSMeasures

46 Please use the Questions box to ask questions of our presenters Questions? #CCRSMeasures 46

47 P-20W Data Governance in Washington Melissa Beard, Data Governance Coordinator March 23, #CCRSMeasures

48 ERDC created in statute in 2007 Mission: To develop longitudinal information spanning the early learning through workforce system in order to facilitate analyses, provide meaningful reports, collaborate on education research, and share data. #CCRSMeasures 48

49 Data Governance Structure Education Research & Data Center Data Steward Committee Data Custodian Committee Research & Reporting Coordination Committee Office of Financial Management #CCRSMeasures 49

50 Process resulted in an MOU with five principles ERDC provides linked, cross-sector data ERDC maintains the P-20W data warehouse Protecting privacy of individuals is a priority Data contributors are the data experts Common understanding and use of data increases its value #CCRSMeasures 50

51 Free the data! Protecting privacy is paramount Focus on sharing de-identified data Data contributors provide advice, not approval Request process allows for two types of review, which helps in protecting privacy – Data requests are reviewed by data contributors prior to data being sent – Requestors provide data contributors report to review 10 days before going public #CCRSMeasures 51

52 Lessons Learned Each agency should have a data governance coordinator, preferably from business Data belongs to the state, not program managers DG process is to build trust and relationships Communication was key; monthly large group and individual meetings Understand how each partner can benefit #CCRSMeasures 52

53 Questions? Melissa Beard State of Washington Office of Financial Management #CCRSMeasures

54 Please use the Questions box to ask questions of our presenters Questions? #CCRSMeasures 54

55 Laura Jimenez, Director, CCRS Center Dorothyjean Cratty, Senior Researcher, AIR Elizabeth Dabney, Associate Director, Research and Policy Analysis, Data Quality Campaign Rachel Anderson, Senior Associate, Policy and Advocacy, Data Quality Campaign Jean Osumi, Senior Associate for Academic Policy and Evaluation, Hawai‘i P-20/Hawai’i Data Exchange Partnership Melissa Beard, Data Governance Coordinator/Higher Education Analyst, Washington Education Research and Data Center (ERDC) Questions for our Presenters #CCRSMeasures 55

56 Dorothyjean (DJ) Cratty, Senior Researcher, AIR Closing Remarks 56 #CCRSMeasures

57 Please fill out the survey upon exiting the webinar. Your feedback is important to us! To learn more and access copies of the slides and event recording, please visit Thank you for attending #CCRSMeasures 57


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