2 State Policy Changes: Recent Changes include: Federal Per Diem Airfare advance purchasePreferred SeatingBag FeesTravel Advance for lodgingRental Car Contract (Mandatory)Trip optimizer tool available for rental carMileage rate remains $0.42 per mile, differs from federal reimbursement rate
3 State of Arkansas Travel Card Business Sponsored Credit CardVendor: US BankExtended credit limits available for group travelAdministrative Card: Expensing occurs upon monthly billing cycleTraveler T-card: Expensing occurs upon filing of the claimFraud protection offeredCommon carrier life insurance, rental insurance, baggage insurance provided
4 Fly America ActRequired policy when using federal funds for purchase of international airfareUS flag air carrier must be usedGuidelines when US-flag carrier is unavailableUS Flag Carrier doesn’t operate between service portsUS Flag Carrier does operate but waiting period exceeds 15 days, or is inadvisable due to medical/safety reasonsLimit by using an available US flag vessel to the farthest interchange point or use a foreign flag vessel nearest to an interchange point with a US Flag CarrierSee the US Dept. of State website for further information: or
5 AirfarePrimary Supplier: Carlson Wagonlit Travel, Rep. Heather Beard 877/ or (optional contract)Tools Available:Online booking and comparison of various airlines using the Carlson Wagonlit “Get There” booking toolPre-negotiated discounts and excellent service by primary suppliersAutomated tracking of unused credits/vouchersEmergency rebooking services via phone after hours
6 Trusted Traveler Programs Offered by US Customs and Border ProtectionGlobal Entry (flux) (Global Entry)Sentri (US and Canada)Nexus (US and Mexico)Application process can include written application, non-refundable payment, in person interview requiredGo to cbp.gov/xp/cgov/travel/trusted_traveler/ for further detailsUniversity may the cost of application in the event of frequent travel and business expense justification
7 Rental CarThe State of Arkansas has a mandatory rental car contract with Enterprise/NationalMust use this contract unless a car is unavailable in the type/size needed or a Enterprise/National location is not available at the airportEnterprise contract includes to cost of insurance with no deductibleOnline booking available using billing codeTrip optimizer tool and pricing information available at:
8 Contact the Travel Office Need Help?Contact the Travel Officetravel.uark.eduKaren M JonesPh: 479/Carol Wade Rosa HattabaughPh: 479/ Ph: 479/Shared account:Change background.