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December, 2012 Harmony Hotel. Presentation On Government Policy On Accountable And Responsive Services (Ways To Improve Basic Services)

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Presentation on theme: "December, 2012 Harmony Hotel. Presentation On Government Policy On Accountable And Responsive Services (Ways To Improve Basic Services)"— Presentation transcript:

1 December, 2012 Harmony Hotel

2 Presentation On Government Policy On Accountable And Responsive Services (Ways To Improve Basic Services)

3  Introduction  Brief background  Major capacity building program  Sub-Programs  Activities and major achievements

4  The pre-1991 strategies and approaches were characterized by the prevalence of unitary government with centralized administration, absence of devolved government, unbalanced regional development and little participation of localities and the grass roots in economic development and sharing the fruits of development.

5  After 1991 things had been changed and the strategies and approaches were characterized by the pervalence of federal government with decentralized administration, devolved governanment.  Accordingly, since 1994/95, 9 regional states and 2 city administrations were established.  Moreover, since 2002 power was devolved from regional states to local governments particularly to districts.

6  Accordingly, Regional Governments took steps to ensure accountability and transparency, establishing local government legislation which amongst other things determines clear functional responsibilities between the tiers of government.

7  Oromia regional state is one of the nine regional states in Ethiopia.  Both in its area coverage and population, it ranks first in the country.  In line with the policy and strategy formulated by the Federal government, the region has formulated its own socio-economic and development policies and strategies.  Oromia regional state with its 18 zones, 265 rural districts and over 6,253 rural ‘kebeles’ (Village) in addition with 43 reform towns has given a special attention to the area where the actual economic and social programs will be implemented.

8  For the outcome expected from these general policies and strategies capacity building program in all sectors was the first choice.  The regional government views these programs as aid for capacity building and achieving regional overall development objectives and goals.  It also views capacity building program as a means of addressing and strengthening issues of governance, transparency, responsiveness and accountability in government service delivery;  And to this end the regional government is being fully committed to the realization of efficient and effective systems of service provision and thereby ensure good governance at all government units level.

9  To that effect, Bureau of Oromia Civil Service and Good governance is vested in the major trust to coordinate the efforts and resources geared towards the implementation of public sector capacity building with the aim of bringing about institutional transformation through building capacity and system development across all sectors and levels of government bodies.  This is with a view of enhancing democratic participation, promote good governance and improve service delivery by strengthening of public institutions at all levels.

10  Consequently, the OCSGGB has been actively involving in structural and institutional reform with clear focus on bringing sustainable development, poverty reduction, deepening democratization, promoting sound governance and empowerment based on the national strategic plan.  This is due to the fact that accountable and responsive service as well as decentralization program is amongst the government’s instruments to provide opportunities to the people.

11  Public Sectors Capacity Building Program (PSCAP) was launched few years back from now Oromia Civil Service and Good Governance Bureau has been mandated to run the program.

12  The purpose of the Regional Public Sector Capacity Building Program (PSCAP) is to build and strengthen the capacity of public sector institutions, rural and urban local governments in their efforts of discharging efficient service delivery, boosting revenue generating capacity of the government, providing transparent, and predicable judicial service, building ICT infrastructure for an efficient service delivery and renovating system of urban governance and improving urban service delivery.

13  The program is expected to assist in bringing about transformation of public sector of the regional government to augment the developmental pursuits currently unfolding in the Region.  Moreover, it is hopped that the program would improve local governance and citizen empowerment and substantially builds up the human capabilities for a sustained and rapid regional development.

14  In the contexts of the foregoing developmental goals of the regional PSCAP, there are six pillars or reciprocally integrated components embodied in the program: 1. Civil Service Reform Program, 2. District Level Decentralization Program, 3. Justice System Reform Program, 4. Information and communication Technology, 5. Tax System Reform Program, 6. Urban Management Capacity Building Program,

15  The civil service reform program as one of the six components of the regional PSCAP is intended to enhance the capacity of the civil service system.  The successful implementation of this program will bring about effective, efficient, transparent, accountable, ethical and performance oriented civil service system.

16  Moreover, this program is envisaged to enhance good governance, participatory service delivery and induce implementation of the regional government’s social and economic policies.  Its general developmental impact is to bring a major difference in enhancing the capacity of the regional civil service institutions in providing adequate and quality service and enable public institutions play a pivotal role in reduction of poverty.

17  The general objective of DLDP is to deepen the devolution of power in the 265 rural woredas of the regional government, to institutionalize decision making process at all the grass-root level with a view of  enhancing democratic participation,  promote good governance,  improve service delivery and  contribute to a sustainable development and poverty reduction.

18  Is geared towards improving the legal and judicial system.  It enhances predictability and transparency of the legal and judicial system.

19  The overall objectives of regional ICT is to harness the full spectrum of ICT potential for economic growth and poverty reduction, including the development of human resources, democratization and good governance on a sustainable basis.

20  The major objective of the tax reform program is building capacity, make the tax system efficient, enhance tax payer’s compliance through tax payer education, and encouraging investment and the private sector development in the region to increase revenue for a sustainable economic development.

21  The regional urban management capacity building program of the PSCAP is designed to address the capacity problems of the urban local governments of Oromia.  The general goal of urban management sub-program is to facilitate the establishment of good governance and promote sustainable urban development in the region as well as enabling urban local governments of the region deliver adequate services efficiently and effectively to their residents and enable the urban sector play its due roles in the socio-economic transformation of the region.

22  To improve service delivery system different programs and reform tools have been implemented in all public sectors of the region; like quick wins, BPR, BSC in Civil Service Reform Program and GGP in District Level Decentralization Program

23  To this end, efforts have been made in establishing new system and structural arrangements for service delivery at all levels.  Accordingly, information desk, customer recipient, complaint handling officer, kebele officer posts were organized in each public office down the line to the kebele level.

24  As already mentioned, the objective of capacity building strategy is to build a capacity that can implement development strategies.  Therefore, the scope of the strategy is the scope of development strategy.

25  To realize this objective OCSGGB has made a lot of efforts based on the capacity building programs with respect to training, consultancy service and goods.  Next is showing you the efforts made and achievements obtained out of the implementation of capacity building strategies and programs.

26 Activities and Achievements


28 ActivitiesOutcome Training (conceptual and technical) on BPR Computer training for Regional Human Resource Experts Training on BSC for Regional, Zonal and Woreda level leaders and experts. Process and Result based structures are redesigned. One stop shopping service delivery has been exercised. Non value adding activities and handoffs are reduced. cycle time and customer complaints are reduced. Service delivery time improved. Quality of work in terms of documentation improved. Strategic thinking in terms of the four perspectives.

29 ActivitiesOutcome Developing BSCPerformance Evaluation and Award system has been established across the region. Procurement of Goods. Service delivery time improved. Quality of work in terms of documentation improved. Training on leadership skills, and human resource guideline for top leaders and senior experts Enhanced leadership capacity. Improved service level in terms of responsiveness and efficiency at grass root level.


31 ActivitiesOutcome Enabling legislation for local authorities has been adopted Transparency and accountability improved Training on Gender sensitized community participation, Women and leadership, Decision making, and Women and HIV/AIDS has been provided -improved participation of women in regional and woreda council, -Participation in different development programs, leadership and decision making areas are increased. Educating Woreda Civil Service leaders and experts in different disciplines -Enhanced leadership capacity. -Improved service level in terms of responsiveness and efficiency at grass root level. Providing training on Good governance package for public institutions and different community groups at district and kebele level. -Service delivery improved in terms of access, responsiveness and quality. -The community started to exercise its right.

32 Activitiesoutcome Good governance package, service provision formats, kebele manager’s working manuals, and minimum service standard and performance indicator manual had been printed and distributed Service delivery improved in terms of access, responsiveness, transparency, accountability and quality. Information desk and complaint handling officers, kebele supervision and inspection team, and kebele managers has been placed Improved transparency and accountability Computers and reference books for disadvantaged woreda and lead institutions has been purchased and distributed Improved quality and efficiency of operations.


34  Various capacity building training for members of the Caffee, Woreda Councils, Town Councils & Kebele councils.  Pre-duty training for new recruits of the sector, On job long term training for judges, prosecutors, professionals and law enforcement institutions communities.  Community policing board were established in 5766 kebeles.  The Supreme Court, Higher Courts and Woreda Courts use color coded filing system and automated court case mgt is functioning whereas Sound recorder is available at the Supreme Court and Higher Courts.

35 Improvement of oversight & control over the Executives & Judiciary in a way that ensure check & balance; Justice Organs service delivery in terms of efficiency, quality and accessibility and increased public confidence in the institutions; Participation of the Public in exposing the unjust acts increased. Data management system & utilization of technology of justice organs improved, Enhanced crime prevention, investigation & prosecution; Improved treatment of prisoners & reintegration of offenders in to the society after released;

36 InstitutionIndicator19972004 Courts case Backlog0.20.09 Clearance Rate100.4%102.4% Congestion Rate1.21.09 Performance83.6%92.09% Attrition rate at regional & zonal level -80% Attrition rate at District level -100% Prosecutor Convection Rate69%86%

37 DescriptionBeforeAfter Court proceedingIt takes 151 days2 days Court Cassation90 days10 days Appeal30 days2days Application2days30 minutes Document assessment 15 days20 minute

38 Court judge through Video ConferencingVideo Conferencing Court Judge Center No. of Files Seen No. of case owners Time used for the cases(in Hr) Reduced expense Southern Center (Shashamane) 35770084.45133,870.00 Western Center (Nakemte) 526132426.25321,896.00 Total8832024111.10455,7663.0 0


40 1. ICT Human Resources Development and Training OUTPUT  2410 (M=2307, F= 103) IT professionals & Woreda Net operators was trained on Networking Security, Programming Language skills, IT equipment Maintenance  325 (M=280 F=45) Woreda Net operators selected from all woreda were trained on school net device maintenance  43,428 (M=37,123, F= 6,305) civil servant were trained on Basic Computer Applications.

41  Civil Servants at all level currently prefer to use computers for their daily activities due to this efficient & effective services improved  ICT professions bring changes in Managing, handle, maintain, support and deliver the developed MIS to the end users satisfaction.  Extend developed applications for additional functionalities and exercise in-house software development.  Design, Install, configure, troubleshoot and maintain the region wide network architecture  IT equipment maintenance were started at zone, and District level and maintenance expense is totally reduced  Effective & efficient service delivery and good governance achieved Outcomes

42 2. Network Expansion. OUTPUT  43 Regional Sector Bureaus were connected with WoredaNet facilities.  197 Rural Districts were connected and 69 newly emerged Districts are on process to connect  All sector bureaus branches at all zone & District level near to the Woredanet facilities was connected and started to share data and Information over the facilities.  6 ICT training centers were connected and sharing educational & other resources from Regional Data warehouse.  6 Community Information Centers were connected to provide free information (Internet and other services) for the communities.

43 Outcomes  File & Data sharing over the network facilities increased so that expenses were reduced.  Citizen get access to information service and started searching competitive current market price  Citizen have access to choose best technology that increase their productivities.  Sharing ideas through e-mail was increasing in urban areas

44 OUTPUT  6 Bureaus MIS were developed by PSCAP-ICT Budget  14 sector bureaus MIS development is at final stage  2 ready made application were customized for regional needs.  2 application software were developed in house by IT experts

45 Outcome of MIS application. Oromia Gov. Communication Affairs Bureau MIS  Information access were established, and disseminated to the customer on appropriate time, efficiently & effectively  Cost and time of collecting news from different sites (rural remote, urban…) is totally reduced  Effective & efficient online information access and dissemination achieved

46 Description Activities Resource Usage per month at Region, Zonal & Woreda level Total (Birr) Fax & Phone usage Paper consumption Video cassette consumption News Preparation 63,480 4,860228480 296,820 Article preparation 3,720 752 - 4,472 Advertisement 3,200 1,920 - 5,120 Claim/Opinion 15,360 1,596 - 16,956 Plan & Report - 1984 - 1,984 Expense/month 85,760 11,112 228,480 325,352 Expense/year 1,029,120 133,344 228,480 1,390,944

47 OUTPUT  Video Conferencing services > 40,000 regional, zonal, District and municipality top- and mid-level managers trained on good governance package through video conferences  Mail services provided for all civil servants at regional level bureaus

48 Outcomes from ICT service delivery.  Effective and efficient service delivery improved  Good governance is practiced  Customer satisfaction increased from time to time  Sustainability of service delivery were assured

49 5. Community Information Centers & Community Radio Outcomes from the services  Rural community access information at any time they need.  Community started to choose best technology for their farm/Production on international market  Online market assessment for best price were started and currently farmers is selling their product from their home.  Farmers start to learn/teach their children and themselves at their village  Farmers benefited from community radio pre-warning information on unconditional rainy to collect their farm products

50 Purpose  Provide up-to-date and accurate information on government services.  To save customers time and money spent for searching information.  Currently Customers can call up to the toll free number, 888  Accessible both from landlines and cell phones Registered Government Institutions:-  Oromia Supreme Court,  Oromia Justice Bureau,  Oromia Industry and Urban Development Bureau,  Oromia Investment,  Trade & Market Development Bureau

51 Benefited BureausIncome call Need answer Answered call Rejected Oromia Supreme Court 40919361804739 Justice Bureau42232371505082 Urban Dev.Bureau26235232382997 Trade & Market Dev.Bureau 13174119961178 Investment Commision.17063145812482 Total 139,623 123,145 16,478

52 Service provider Bureau/com mision Answered call (benefited citizens) Citizen’s Cost – benefit analysis Cost of Transport (Double Trips) (Birr.112.00) Lunch expense (Birr. 10.00) Advisor expense (50.00) Assumed Total Expense Oromia Supreme court 361804,052,160361,8001,809,0006,222,960 Justice Bureau 3715041608003715001,857,5006,389,800 Urban Dev.Bureau23238260265623238011619003,996,936 Investment Commision1199613435521199605998002,063,312 Trade&Marke t Dev.Bureau1458116330721458107290502,507,932 Total 21,180,940


54 5.1 Tax Policy and Legislation  19 Tax proclamations and regulations(Income tax, Value added Tax, turnover tax, Excise tax, Stamp duty etc) were issued and adopted at each zones and woredas  467 staffs were trained on different Tax proclamations and regulations 5.2. Taxpayer Identification Number 5.2. Taxpayer Identification Number 153 users were trained on the applications of TIN systems at three(3) phase 153 users were trained on the applications of TIN systems at three(3) phase 206,476 taxpayers has got TIN certificates 206,476 taxpayers has got TIN certificates

55 Presumptive Taxation Scheme  One Working manual on annual turnover survey was prepared and implemented  169,286 taxpayers were surveyed,  Training was conducted for 852 Woredas and city administrations staffs on developed manuals and directives on the annual turnover surveys  One Working manual on withhold withholding tax was prepared and implemented  553 staffs from withholding agents were trained on withhold withholding tax manual

56 Value added Tax Sub-program  Training on SIGTAS application software (VAT and TIN Registration, collection and enforcement, Auditing and Cashing) were conducted for 153 revenue staffs  7842 taxpayers were registered for VAT  17 zones and 4 city administrations started to implement SIGTAS ALL TAX; Organization and taxpayers education  Tax payers education through different media including weekly TV program was being conducted.  At five city administrations 1,000 tax payers were trained.

57 NoYear Revenue Collected % Increment Over Year 11998624,300,000 21999809,400,000 30% 320001,158,100,000 43% 420011,339,700,000 16% 520021,674,200,000 25% 620032,338,900,000 40%

58 YEAR199819992000200120022003 VAT Collected (Million )13.684.2132.7177.2216.6352.3


60 ActivityOutput Trainings on GIS, GPS operation, Cad, Drafting & plotting for 1125 professionals Regional Urban Planning Institute is established and strengthened to produce Integrated Development Plans to the regional cities. Short term trainings and workshops on National Urban Development Policy, Housing Strategy, Micro and small scale enterprise policy, Urban and Industry packages, municipal proclamation for about 3839 participants. City administrations introduced with major Urban Development policies and strategies.

61 Out dated and incompatible regional tariff framework The potential of municipal revenue under existing situation has been identified and new tariff range is yet to be applied. Concept paper on Environmental Protection Strategy is adopted and awareness creation activities have been given to about 43,376 peoples. Community knowledge on the need for sanitation and environmental protection has been increased


63 Before 2007After 2007 Number of cities having legal status were 163 Currently there are about 453 cities in the region Number of reform cities were 12 There are 43 reform cities out of which 39 have their own councils Decision makings were mainly centralized Decision making is closer to local levels and citizens Service Provision Improvement Provision of construction license takes about 3 months. Currently; it becomes only 30 minutes provided that the customer will come up with full information. Provision of legal status certificate takes minimum of 3 months It could be provided with in a weak period of time


65 BeforeAfter Traditional manual Work Computerized working system started in 45 Institution at regional level Information access limited to regional and urban Access to information were increased Effective & efficient Service delivery improved Customer satisfactions increased



68  Staff’s implementing capacity strengthened through intensive and continues training,  Cash management improved, Cash transfers have been changed to zero-balance system,  The accounting system has been changed from the single entry to the modified cash basis double entry system,  Salary payment of Government employees is carried out through Banks,  A single pool accounting service is now in place,  pre-audit functions are replaced by post audit,

69  Accounts backlogs are cleared,  Timely and accurate accounts reports were produced  Misuse of government Resources were reduced  Ideal cash at budgetary institution is reduced

70 Thank You

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