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State Subsidy Overview – The Subsidy Merry-Go-Round Presented by: Barbara Mazich Chief, State Subsidy Section School Finance Division Labor, Education.

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Presentation on theme: "State Subsidy Overview – The Subsidy Merry-Go-Round Presented by: Barbara Mazich Chief, State Subsidy Section School Finance Division Labor, Education."— Presentation transcript:

1 State Subsidy Overview – The Subsidy Merry-Go-Round Presented by: Barbara Mazich Chief, State Subsidy Section School Finance Division Labor, Education and Community Services Voice: (717) Facsimile: (717)

2 2003 Unipay Schedule Month Treasury Payment Date January- Unipay01/30/2003 February – Non-Public01/31/2003 February – Unipay02/27/2003 March – Unipay03/27/2003 April – Unipay04/24/2003 May – Unipay05/29/2003 June 1 st – Unipay05/30/2003 June – Unipay06/26/2003 July – Unipay07/31/2003 August – Non-Public08/01/2003 August – Unipay08/28/2003 September – Unipay09/25/2003 October – Non-Public10/01/2003 October – Unipay10/30/2003 November – Unipay11/28/2003 December – Unipay12/26/2003

3 2003 Social Security Schedule Month Treasury Payment Date January01/02/2003 February02/06/2003 March03/06/2003 April04/03/2003 May05/01/2003 June06/05/2003 July07/03/2003 August08/07/2003 September09/04/2003 October10/02/2003 November11/06/2003 December12/04/2003

4 2003 Retirement Schedule MonthTreasury Payment Date March03/18/2003 June06/16/2003 September09/16/2003 December12/16/2003

5 Monthly Payment Cycle July Approved Private Schools Authority Rental and Sinking Funds Intermediate Unit Operating School Employees’ Social Security Special Education August Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Intermediate Unit Transportation Intermediate Unit Special Education Nonpublic School Services School Employees’ Social Security School District Transportation Vocational Education September Approved Private Schools Authority Rentals and Sinking Funds Licensed Practical Nursing School Employees’ Social Security School Employees’ Retirement Special Education October Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Nonpublic School Services School Employees’ Social Security School District Transportation Vocational Education

6 Monthly Payment Cycle November Approved Private Schools Authority Rentals and Sinking Funds Intermediate Unit Special Education School Employees’ Social Security Special Education December Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Licensed Practical Nursing Nonpublic Transportation School Employees’ Social Security School Employees’ Retirement School District Transportation Vocational Education January Approved Private Schools Authority Rentals and Sinking Funds Intermediate Unit Operating Intermediate Unit Transportation School Employees’ Social Security Special Education February Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Nonpublic School Services School Employees’ Social Security School Performance Incentives Technology for Nonpublic Schools Vocational Education

7 Monthly Payment Cycle March Approved Private School Authority Rentals and Sinking Funds Licensed Practical Nursing School Employees’ Social Security School Employees’ Retirement School District Transportation Special Education Vocational Education April Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Payment in Lieu of Taxes School Employees’ Social Security Vocational Education May Approved Private Schools Authority Rentals and Sinking Funds Intermediate Unit Transportation School Employees’ Social Security June 1 st Basic Education Funding Reimbursement of Charter Schools Intermediate Unit Special Education Vocational Education

8 Monthly Payment Cycle June Approved Private Schools Audit Adjustments/Subsidy Revisions Authority Rentals and Sinking Funds Charter School Nonpublic Transfers Charter School Transitional Funding Homebound Education Licensed Practical Nursing Nonpublic Transportation School Employees’ Social Security School Employees’ Retirement School Improvement Grants School District Special Education School District Transportation Tuition for Orphans and Children Placed in Private Homes

9 How will I receive notification of State Subsidy Payments? Through a Penn*Link letter. If not connected to Penn*Link, you will receive a letter through the mail. Through the Financial Accounting Information (FAI) System.

10 FAIVB88 Department of Education PAGE 1 SFD-School Finance Division 07/08/2002 Requested Transfer Date: 07/10/2002 **Attn: Superintendent/Director/Business Manager/Program Coordinator** **Forward this information immediately to your business office** **Payments are disbursed individually by the total of each VT Nbr.** Payee - Depository - I am a No Name SD Unknown Bank NA AUN: ACH NUMBER: Fern St BANK ACCT: No Where, PA SCH School Project Description VT Nbr Payment Amt REV CFDA Year __________ _________________ ________ ______________ ____ ______ _________ 725 Social Security $57, $57, TOTAL: $57, *Questions concerning payment information should be directed to the appropriate program office(s). If you have any changes or corrections to the information concerning your deposit and/or account number Please call the Division of School Finance at Failure to do so may delay transfer of funds. *Note: It is your responsibility to contact the automated clearing house coordinator at your bank to verify that the transfer of funds did occur as listed.

11 What notification do I receive when a payment is reduced? A Penn*Link letter, also referred to as a “deduction letter”, is sent every time a payment is reduced.

12 February Unipay ***FORWARD THIS INFORMATION TO YOUR BUSINESS OFFICE *** NO NAME SD PO BOX 123 NO WHERE, PA SCHOOL CODE: ATTN: SUPERINTENDENT The following breakdown is a summary of your 02/28/2002 Basic Education Funding payment and deductions. The account code information may be used to record the proper entries to your accounting system. Payment Account AmountCode February Basic Education Funding$ 555,555.00Cr 7110 Less Deductions: Incarcerated Education Revisions$ 1,000.00Dr Tuition Transfer$ 3,000.00Dr PRRI Revision$ 2,000.00Dr Net Payment Amount$ 549,555.00Dr 0101 The above tuition transfer amount may involve several Charter Schools. If you have any questions concerning this deduction or supporting documentation, please call the Division of Subsidy Data and Administration at (717) If you have any questions concerning the account code, please call the School Finance Division at (717)

13 How and When Should Schools Report Bank Changes? Bank Changes should be submitted to the Comptroller’s Office approximately one month prior to the requested effective date. Requests must be in writing, and can be submitted by completing and faxing a Banking Information Change Form to (717) A form can be obtained from the website

14 Financial Accounting Information (FAI) System User registration request via ePDE Web portal ePDE help desk (717)

15 What information can I obtain on FAI? Project Information Quarterly Reconciliation of Cash on Hand Payment Detail Information (10 years) Audit Confirmation Reports

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22 Where do I go for Labor, Education, and Community Services, Comptroller Office Updates? To the Website Address: K-12 Schools Finances School Accounting

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