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I.D. Holowaty 17 June 2009 Making the most of SPO1 Isabel Holowaty, OULS History Librarian.

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Presentation on theme: "I.D. Holowaty 17 June 2009 Making the most of SPO1 Isabel Holowaty, OULS History Librarian."— Presentation transcript:

1 I.D. Holowaty 17 June 2009 Making the most of SPO1 Isabel Holowaty, OULS History Librarian

2 I.D. Holowaty 17 June 2009 Intro State papers (SP) contain correspondence between the sovereign and his/her ministers and chief officers and between the latter and their subordinates concerning affairs of state, supplemented by reports, estimates of expenditure, accounts of moneys received, records of military affairs, proposals and plans for the government of the country, and petitions from individuals. Original mss in The National Archives (Kew), BL, etc. Microfilmed and partially held in URR K11.1-2. State Papers Domestic (SPD) All the state papers accumulated in the offices of the principal Secretaries of State from the access of Henry VIII onwards. Summaries have been published in calendars. Calendar of State Papers (CSP) A chronological listing of summaries of what the editor deems to be the essential data contained in a series of documents. Not always accurate summaries; selective; varying quality; numbering system different to the original mss. Started in 1840 by State Paper Office; still ongoing.

3 I.D. Holowaty 17 June 2009 Intro Subscription only to Part 1 : Domestic Papers, The Tudors 1509-1603 Other parts not (yet) available in Oxford: –Domestic Papers (Stuarts) 1604-1714 SPO 3 –Foreign Papers (Tudors & Stuarts) 1509-1714 SPO 2 & 4

4 I.D. Holowaty 17 June 2009 SPO1 Content Manuscripts/documentsCalendars Not full-text searchable, search doc ref no. or find its corresponding calendar entry Full-text searchable; different numbering sequence to mss SP 1: State Papers, Henry VIII: General Series SP 2: State Papers, Henry VIII: Folios SP 3: State Papers Foreign and Domestic, Henry VIII: Lisle Papers SP 4: State Papers Foreign and Domestic, Henry VIII: Signatures by Stamp, Henry VIII, 1545-1547 SP 5: State Papers Foreign and Domestic, Henry VIII: Miscellanea Relating to the Dissolution of the Monasteries and to the General Surveyors (Formerly State Papers Henry VIII Suppression Papers), 1517-1560 SP 6: State Papers Foreign and Domestic, Henry VIII: Theological Tracts Henry VIII SP 7: State Papers Foreign and Domestic, Henry VIII: Wriothesley Papers, 1536-1540 Letters and Papers, Foreign and Domestic, Henry VIII / J.S. Brewer & J. Gairdner (1860- 1932) 21 vols. + addenda

5 I.D. Holowaty 17 June 2009 Content Manuscripts/documentsCalendars Not full-text searchable, search doc ref no. or find its corresponding calendar entry Full-text searchable; different numbering sequence to mss SP 10: State Papers Domestic, Edward VI 1547-1553 Calendar of State Papers, Domestic Series, of the Reign of Edward VI, 1547-1553 / C. S. Knighton (1992) Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80 / ed. by R. Lemon (1856) SP 11: Secretaries of State: State Papers Domestic, Mary I 1553-1558 Calendar of State Papers, Domestic Series, of the Reign of Mary I, 1553-1558 / C. S. Knighton (1998) Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80 / by R. Lemon (1856)

6 I.D. Holowaty 17 June 2009 Content Manuscripts/documentsCalendars Not full-text searchable, search doc ref no. or find its corresponding calendar entry Full-text searchable; different numbering sequence to mss SP 12: Secretaries of State: State Papers Domestic, Elizabeth I 1558-1603 Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80 / R. Lemon (1856) Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1581-1590 / R. Lemon (1856) Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1591-1594 / R. Lemon (1867) Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1595-1597 / M.A. Green (1867) Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1598-1601 / M.A. Green (1867) Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1601-1603 + add. / M.A. Green (1870) SP 13: Secretaries of State: State Papers Domestic, Elizabeth I: Large Documents 1547-1624

7 I.D. Holowaty 17 June 2009 Content Manuscripts/documentsCalendars Not full-text searchable, search doc ref no. or find its corresponding calendar entry Full-text searchable; different numbering sequence to mss SP 15: Secretaries of State: State Papers Domestic, Edward VI - James I: Addenda 1547-1625 Various addenda vols of CSPD. Lansdowne Collection, Burghley PapersCatalogue of the Lansdowne MSS in the BL: Part 1 containing the Burghley Papers (1819)

8 I.D. Holowaty 17 June 2009 Content Manuscripts/documentsCalendars Not full-text searchable, search doc ref no. or find its corresponding calendar entry Full-text searchable A Collection of State Papers, relating to affairs in the reigns of King Henry VIII, King Edward VI, Queen Mary, and Queen Elizabeth, transcribed from original letters and other authentick memorials, left by William Cecill Lord Burghley. (1740-59) 2 vols. This transcript is full-text searchable! HMC Calendar of the manuscripts of the Most Hon. the Marquis of Salisbury, preserved at Hatfield House, Hertfordshire (1883-1976) v 1-15, 23 [Calendar of Cecil Papers]

9 I.D. Holowaty 17 June 2009 Calendars in BHO Calendar State Papers in British History Online Letters and Papers, Foreign and Domestic, Henry VIII Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80 Calendar of State Papers Domestic: James I, 1603-1610 State Papers, Domestic; Calendar (Charles I) State Papers, Domestic; Calendar (Interregnum) State Papers, Domestic; Calendar (Charles II) State Papers, Domestic; Calendar (James II) State Papers, Domestic; Calendar (William and Mary) State Papers, Domestic; Calendar (Anne) Calendar of State Papers Colonial, America and West Indies State Papers, Foreign; Calendar State Papers, Ireland; Calendar State Papers, Milan; Calendar State Papers, Scotland; Calendar State Papers, Spain; Calendar State Papers, Venice; Calendar Note: BHO doesn’t include modern rev. eds. http://www.british-history.ac.uk/ Calendars in BHO are full-text searchable.

10 I.D. Holowaty 17 June 2009 Prefaces to Calendars Useful for editorial notes and history of archives & calendars Useful list of abbreviations New editions come with “conversion tables” Preface and Editorial Note to Calendar of State Papers, Domestic Series, of the reign of Mary I, 1553-1558 / C. S. Knighton (London, 1998) pp.xxvii

11 I.D. Holowaty 17 June 2009 Researching the Tudors Biographical research Tudor government & administration Social policy and conditions Economic policy and conditions Intellectual history; church history Historical events Regional as well as national British history Search by SP and CSP references

12 I.D. Holowaty 17 June 2009 Click on Research Tools.

13 I.D. Holowaty 17 June 2009 Select Calendar Prefaces

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15 Intro Citations: CSPD EdwVI 223 = Calendar of State Papers, Domestic Series, of the Reign of Edward VI, 1547-53, entry no. 223 (15 May 1549) CSPD 1598-1601 p393 = Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1598-1601 (1867) page 393 LP, V, p147, 313 = Letters & Papers, foreign and domestic, of the Reign of Henry VIII, Volume V: 1531-32 (1880), page 147, entry 313. TNA SP 11/1 = The National Archives, State Papers 11/1 (Queen Mary I) RO / PRO SP 12/238 f.36 = The National Archives, State Papers 12/238 folio 36 (Queen Elizabeth I) http://go.galegroup.com/mss/researchTools.do?userGroupName=oxford&prodId=SPOL Dates: Calendar years v regnal years Some documents are dated by the regnal year rather than the calendar year. The regnal year starts on the day the monarch came to the throne. Example: 1 Elizabeth I means the first year of the reign of Elizabeth I. Elizabeth I came to the throne on 17 November 1558, so 1 Elizabeth I means some time between 17 November 1558 and 16 November 1559.

16 I.D. Holowaty 17 June 2009 Accessing SPO1 Via OxLIP+ or SOLO Search for SPO or State Papers in title field. Listed in Early Modern, 1500-1800 section in History subject list on OxLIP+. Doesn’t like Firefox. Use IE.

17 I.D. Holowaty 17 June 2009 Searching All – searches all in words in all calendars volumes, including indexes Calendars/transcript entries – all words in calendar /transcript entries Document title – only within titles of calendar/transcripts Document Reference number – search for mss in particular series or vol. of that series Place of writing Author/writer Recipient

18 I.D. Holowaty 17 June 2009 Index in a Calendar

19 I.D. Holowaty 17 June 2009 Search full-text of calendars Limit by reigns / years Wildcards: Witch* Proximity operators –Within: Queen w3 Scots –Near: Neville n3 Sir Searching

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25 Fuzzy searches Fuzzy search settings can enhance your search by retrieving near matches on a term or terms : Low, Medium, High full-text search on “bishop" with fuzzy searching set at Med will return results containing “bishop," “bishops," “archbishop,“ etc. Examples: habour~low queen~med “king of england”~high

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27 Searching Full-text searching: –Calendars & transcripts –Use wildcards, fuzzy searches, limits –Refine to collection and indexes

28 I.D. Holowaty 17 June 2009 Ref searches Example: Visitation of Monasteries (1536) Document Ref.: SP 1/102 f.84 Calendar Entry: LP x, 364 Task: 1.Search for MSS by Document Reference 2.Search for Calendar by calendar entry & title 3.Browse by MSS 4.Browse by Calendar

29 I.D. Holowaty 17 June 2009 1. Search for MSS by Document Reference

30 I.D. Holowaty 17 June 2009 Select Document reference number index

31 I.D. Holowaty 17 June 2009 Ignore TNA, PRO, etc. Not case sensitive. Use correction punctuation. Enter string in quotation marks to search as a phrase.

32 I.D. Holowaty 17 June 2009 Ignore Expand the Calendar entry.View full citations or view mss

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35 Search for the whole file by leaving out the folio number. Need a min. number of characters. E.g. the following won’t work: SP 1* SP 1/*

36 I.D. Holowaty 17 June 2009 You can sort by document reference number

37 I.D. Holowaty 17 June 2009 View mss

38 I.D. Holowaty 17 June 2009 Rotate the mss. Re-size the mss. Switch to full-screen.

39 I.D. Holowaty 17 June 2009 Citing mss or calendar

40 I.D. Holowaty 17 June 2009 2. LP x, 364 Search for calendar by document title, entry number and reign

41 I.D. Holowaty 17 June 2009 Click on Browse Volume is part of the Calendar volume title, not calendar entry or document title

42 I.D. Holowaty 17 June 2009 3. Browse for SP 1/102 f.84

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45 Click on Browse Calendar

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47 4. Browse for LP x, 364

48 I.D. Holowaty 17 June 2009 If you only have the entry number, you will have to guess the page!

49 I.D. Holowaty 17 June 2009 Use page number if you have one.

50 I.D. Holowaty 17 June 2009 HMCS PAUL E. J. HAMMER The Uses of Scholarship: The Secretariat of Robert Devereux, Second Earl of Essex, c. 1585–1601 English Historical Review, 1994; CIX: 26 - 51. p39 If you only have a vol. & page number, use Browse

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52 HMCS If you have an entry number, use Advanced Search.

53 I.D. Holowaty 17 June 2009 Tips If you have an entry number, a calendar title, recipient, etc. use Advanced Search. If you only have a volume and page number, use Browse Calendar. Quick Reference for Doc Ref search “SP 1/102 f.84” “Lansdowne vol /53 f.184”

54 I.D. Holowaty 17 June 2009 The Future Upgrade in end of June ‘09: 1.Ability to limit to one Calendar volume e.g. L&P Vol. 10 2.New search index ‘Entry number’ Raise funds for SPO 2-4!

55 I.D. Holowaty 17 June 2009 Questions & Hands-on If OxLIP+ doesn’t load, use http://tinyurl.com/l52wew for now. http://tinyurl.com/l52wew


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