Presentation on theme: "Advanced Communication – Message Center & Auto"— Presentation transcript:
1 Advanced Communication – Message Center & Auto Email Texas Skyward User Group ConferenceAdvanced Communication – Message Center & AutoKimberley Israel – Eanes ISD
2 Advanced Communication – Message Center & Auto Email Find out how to use advanced communication tools in Skyward to increase communication between staff, parents, and students.Message Center via GradebookMessage Center for Administratorsteachers for a student from the Scheduling tabAuto to staff (ex: Student E/W)Family Access Auto (ex: Attendance, Grades)
3 Message Center via Teacher’s Gradebook NOTE: The campus must have the Message Center Option enabled for Family Access/Student Access via menu path: WS\FA\FM\PS\CF\EC Message CenterMessage Center via GradebookTeachers access the Message Center within their class file via the “Other Access” menu.Messages can be added for the current or multiple classes.
4 Message Center via Teacher’s Gradebook NOTE: The campus must have the Message Center Option enabled for Family Access/Student Access via menu path: WS\FA\FM\PS\CF\EC Message CenterMessage Summary and Message Detail are required fieldsPosting options – posts the message to Family and/or Student Accessing Options – sends an to the guardian and/or studentAttachments are allowed as well
5 Message Center for Administrators NOTE: The campus must have the Message Center Option enabled for Family Access/Student Access via menu path: WS\FA\FM\PS\CF\EC Message CenterMenu to access Message Center: WS\AF\MCCampus and District Administrators have a Message Center capability as well (depending upon security access).Staff go through the Advanced Features menu to access the Message Center.Sending a message from Entity 000 will give the ability to send messages to parents/students for multiple campuses or all campuses for the district.
6 Message Center for Administrators NOTE: The campus must have the Message Center Option enabled for Family Access/Student Access via menu path: WS\FA\FM\PS\CF\EC Message CenterMessage Summary and Message Detail fields are requiredAttachments can be includedAbility to Post to Family & Student Access as well as ing to students and guardians.Add additional recipients to the list for this message as well as include teachers for the current classes.Options to include or exclude 504 or GT students from the recipients.
7 Emailing a student’s teachers from the Scheduling Tab NOTE: Staff must have an associated with their profile to receive messages. Those with security access can check this by going to menu WS\SF\SF and Edit Name to see the field.In the Student Profile/Scheduling/Current tab with appropriate security there will be an “ ” optionStudent ID 5998
8 Emailing a student’s teachers from the Scheduling Tab Selecting the recipients…Click the word To: to access the teacher namesYou can choose to send the to teacher’s for the current term/all student’s teachers (multiple terms) as well as additional staff.
9 Emailing a student’s teachers from the Scheduling Tab Creating theHighlight the names and click the “To->” button in the Message Recipients area or click “All->” to have all the names added. Click Save.At this point the details of the can be added and changes to the recipients can be made as well before clicking -> Click Send .
10 Emailing a student’s teachers from the Teacher’s Gradebook ing other teachers from the gradebook:Teachers also have the ability to other teachers for their students as well as additional staff by going to the student profile screen via the icon to the left of the student’s name in the roster or through the “My Students” view.Teacher: Marya Cattoscr 001
11 Auto Email to Staff based on Event Triggers Menu path: WS\AF\AEs are triggered by event type.Examples: Student Entry, Student Withdrew, Discipline ActionsAuto notifications are setup based on a user’s security and accessed via the Advanced Features/Automated s menuWhen adding a new Auto you must select the Event Type. Below are the options currently available:
12 Auto Email to Staff based on Event Triggers When you select an Event Type a set of triggers will be associated with that event type. In this example we’ll setup a trigger for an Enrollment Change when a student is entered into the system.Description, Subject and Body of the message are required. Select your Message Recipients. In the body of your message there are “Pre-defined Fields” to provide specific information related to the student.Click SAVE when you finished with this screen to begin the auto- process.Menu path: WS\AF\AE
13 Family Access Auto Email Menu path to enable:WS\FA\FM\PS\CF\EC NotificationsThe campus must enable the option for parents to be able to indicate if they want to receive notifications related to Attendance or Grading. This is done through the menu path WS\FA\FM\PS\CF\EC Notifications.Parents access the notification area within their Family Access/Account setup. They can indicate if they want to receive s, wall posts or both.
14 THANK YOU FOR ATTENDING! Texas Skyward User Group ConferenceTHANK YOU FOR ATTENDING!