Presentation is loading. Please wait.

Presentation is loading. Please wait.

SRI - E NROLLMENT ADDING / EDITING S TUDENT P ROFILES /MIA/ ENTRANCE / EXITS P LEASE REFER TO SRI E DUCATOR ’ S G UIDE FOR SCREEN SHOTS AND ADDITIONAL.

Similar presentations


Presentation on theme: "SRI - E NROLLMENT ADDING / EDITING S TUDENT P ROFILES /MIA/ ENTRANCE / EXITS P LEASE REFER TO SRI E DUCATOR ’ S G UIDE FOR SCREEN SHOTS AND ADDITIONAL."— Presentation transcript:

1 SRI - E NROLLMENT ADDING / EDITING S TUDENT P ROFILES /MIA/ ENTRANCE / EXITS P LEASE REFER TO SRI E DUCATOR ’ S G UIDE FOR SCREEN SHOTS AND ADDITIONAL INFORMATION. System access System Administrator: Phone: SRI OR: Elaine If unavailable: Kristie Fink 1

2 C ONTENT Logging to SAM:Logging to SAM:Page 3 Data GuidelinesData GuidelinesPage 4 Navigation OverviewNavigation OverviewPage 5 Adding a New StudentAdding a New StudentPgs 6-8 Editing a Student’s ProfileEditing a Student’s ProfilePage 9 Managing EnrollmentManaging EnrollmentPage 10 Search Function and ResultsSearch Function and ResultsPgs Managing Inactive Files (MIA)Managing Inactive Files (MIA)Pgs Discovery, Entrance/Exit ReportsDiscovery, Entrance/Exit ReportsPgs

3 S YSTEM ACCESS AND LOGGING ON System Administrators will add your new access information to SAM User NAME Password Your Teacher USERNAME will be: Your 1st initial, last name: Annette Cline, lowercase Your generic Password will be: Granite_SRI.* Both you and your School LMITS will be notified when your logon has been added. Your Teacher USERNAME will be: Your 1st initial, last name: Annette Cline, lowercase Your generic Password will be: Granite_SRI.* Both you and your School LMITS will be notified when your logon has been added. *Note: Once SAM has been accessed, passwords can be changed through the “MY PROFILE” tab. 3

4 SRI DATA GUIDELINES 1. CAPITALIZE ALL Student Names. 2. Eliminate ALL spaces from First, Last names AND Usernames. Use Hyphens as necessary for multiple last and/or first names (ANN-MARIE or ANNMARIE). This rule is to assist in data extraction through CSV file format. 3.A VALID 7 digit Discovery issued Student Identification (SID)is required for student set-up. Dummy ID’s or invalid ID’s will result in erroneous report data. 4. SRI must reflect Discovery’s legal Student name. If a student’s legal name is invalid in Discovery, it will need to be corrected at the school level, otherwise SRI will be over-ridden with the incorrect value on the each subsequent upload. 5.ALWAYS check before adding a new student to SAM/SRI by doing a student search with the SID# first to ensure they will not be added twice. See Search instructions pg For the common USERNAME’s (IE. John Jones), use middle initial where available to differentiate (JOHNCJONES). If student has no middle name, use the next sequential number, suggested by SAM/SRI (JOHNJONES3). 4

5 Smart Bar (on left) Hierarchy: Teacher Classes Groups (optional) Students SMART BAR BARBAR BARBAR TABS Links Available under My Classes TABS: Roster: For adding and manipulating data Reports : Test data Resources – Manuals, articles Books : Roster of books TABS: Roster: For adding and manipulating data Reports : Test data Resources – Manuals, articles Books : Roster of books NAVIGATION OVERVIEW SEARCH Link SEARCH Use MY PROFILE link to change password NOTE: A highlighted field in the Smart Bar, determines which functional links can be used under “ Manage Roster ” (top right). On the “Smart Bar to the left, Student is chosen. The links under Manage Roster change according to the highlighted field in the Smart Bar. The Links for Managing student data is currently in effect because of the selection made for Students. NOTE: A highlighted field in the Smart Bar, determines which functional links can be used under “ Manage Roster ” (top right). On the “Smart Bar to the left, Student is chosen. The links under Manage Roster change according to the highlighted field in the Smart Bar. The Links for Managing student data is currently in effect because of the selection made for Students. Links Available under Students: 5

6 How do I add a Student Profile or Manage Enrollment? LMITS, School SRI Reps or System Administrators have permission 1 1 Use Roster Tab  My Classes  Classes ( or current school year)  Use Link: Add a Student Add a Student (under Manage Roster ). A new data panel will open (See next panel). o …Double-click on student name. Next “Click” on Edit Profile (under Manage Roster). Student name will be highlighted. See next panel shot ADDING or EDITING a Student Profile. LMITS, School SRI Reps or System Administrators have permissions to add NEW students. All Teachers may Edit or Manage Enrollment ADDING or EDITING a Student Profile. LMITS, School SRI Reps or System Administrators have permissions to add NEW students. All Teachers may Edit or Manage Enrollment Add a Student To ADD a Student: To EDIT a Student: Double-click on a student name

7 CAPITALIZE First AND ADD STUDENT PROFILE SUFFIX Field - Jr, II. Password Field. Cap. 1 st Initial, Cap. Last Initial +7 digit SID # Example: DA (shown). Enter TWICE. Grade Field – drop down Student ID #. The Discovery issued 7 digit identifier must be accurate to ensure valid test data SID #1 4 4 FIRST and LAST NAME USE CAPS, NO SPACES USER NAME Field, CAPS NO SPACES! NOTE: Numbered items 1-8 are Mandatory fields for Student Profile Setup. *(asterisks) next to data fields denote required fields. *Preferred name, auto-populates **Date of Birth not required.. *Preferred name, auto-populates **Date of Birth not required.. JR-II CLASSES : At least ONE class must be checked. 7 7 CAPITALIZE ALL FIRST AND LAST NAMES Use hyphens or ELIMINATE spaces to connect all multiple names… Example: First: ANN-MARIE. last: SMITH-JONES Save your data! 8 8 PG7

8 Demographic Data. Check applicable fields. Gender should always be checked. Other fields are not mandatory but helpful. Students with Disabilities should be checked for SPED students. TAB TWO (Demographics) NOTE: Discovery contains all Student Guardian and contact information required. Maintaining tab 3 “Guardian tab” is not necessary. There are not enough resources to keep data current in both programs. For SPED check students with disabilities this assists with Demographic reporting at District level. Also check Special Ed at School level. 8

9 TO EDIT STUDENT DATA: Panels are the same as “ ADD A STUDENT”. Use where updates or modifications are needed. Edit Student Profile NAVIGATION: Roster  Students (double click to highlight, see ADEAR,DOE ). NOTE: Once a student is reactivated in the current school, immediately check enrollment in SRI (see next panel shot) Edit Student Profile Enrollment 9

10 Scholastic Reading Inventory Enrollment MANAGE ENROLLMENT IMPORTANT: Student will NOT be able to log into their account for testing if enrollment is not checked. The last step in re-activating a Student from MIA is to check Scholastic Reading Inventory to Enroll student immediately after adding/re-activating. NAVIGATION: Roster  Classes  Students. Double-click to highlight  Enrollment Link (as shown on previous page) 10

11 Allows SEARCH by Student name SID # / SEARCH by Student Name/ SEARCH by Teacher School/ SEARCH by Name SEARCH function: NAVIGATION: ROSTER  SEARCH The following screen shot shows Search screens. 11

12 Search results BY NAME: Pulls all names that are exact or contain the same information (could be multiple students) Reflects current school for SRI Student ID# Username Grade Level Classes enrolled Teachers for the school BY NAME: Pulls all names that are exact or contain the same information (could be multiple students) Reflects current school for SRI Student ID# Username Grade Level Classes enrolled Teachers for the school NOTE: All searches reflect the Student’s current School in SRI. As many as 1400 students can be in transition within one week’s time District wide. SRI must be updated manually between Discovery loads including adding NEW students, or students leaving (de-activate) from one school to another (re- activate from MIA). Entrance/Exit report is available to all LMITS, see pg Entrance/Exit report NOTE: All searches reflect the Student’s current School in SRI. As many as 1400 students can be in transition within one week’s time District wide. SRI must be updated manually between Discovery loads including adding NEW students, or students leaving (de-activate) from one school to another (re- activate from MIA). Entrance/Exit report is available to all LMITS, see pg Entrance/Exit report Note: If a student needs to be enrolled at a different school : Contact the District SRI Administrator to De-activate the student in SAM/SRI Reactivating (to the current school) Can be done at School level OR District level. IF a Student SEARCH reflects MIA (Inactive); follow instructions for Re-activating from MIA pg 13-15SEARCHRe-activating from MIA SAM SEARCH Search by SID# 12

13 UNDER : “ CLICK ” link: Manage Inactive Accounts UNDER : “ CLICK ” link: Manage Inactive Accounts NOTE: My Classes is a TAB. Manage Inactive Accounts (MIA) Use scroll bar as needed. Navigation: “ CLICK ” on Roster tab  My Classes) Navigation: “ CLICK ” on Roster tab  My Classes) “Click” My Classes Advanced Settings 13

14 ` ` MANAGING INACTIVE ACCOUNTS MANAGE INACTIVE ACCOUNTS (MIA) To find a student’s name in Manage Inactive Accounts: “ CLICK” NEXT OR - PREVIOUS 250 “STUDENT” must be selected on top scroll bar Choose the option Assign To A Class If a student is on the MIA listing, it means they’ve previously been added to the SRI/SAM program and assigned to a school; but have later withdrawn. See: Clicking the Student “link” automatically pulls up a screen for enrollment. (Next panel shot) NOTE: Sorting by each column heading can be done by clicking the column headings (illustrated). NameStudent IDEnrollment | Next 250> Entrance-exit report/discovery 14

15 SPED students should be assigned to School SPED classes, as well as checked under the Demographics tab as Students with Disabilities. Check the required classes  SAVE. Enrollment panels are unique to each school, as they reflect each school’s Teachers, Classes, Groups etc. *REMEMBER TO RE- ENROLL the student once re-activated Check the required classes  SAVE. Enrollment panels are unique to each school, as they reflect each school’s Teachers, Classes, Groups etc. *REMEMBER TO RE- ENROLL the student once re-activated Panel shows available schools. “CLICK” on correct School. The next window will open to allow you to enroll the student. Panel shows available schools. “CLICK” on correct School. The next window will open to allow you to enroll the student. Drop-down box expanded. ACTIVATING A STUDENT FROM MIA 15

16 E NTRANCE - EXIT REPORT / DISCOVERY NAVIGATION: Testing  Reports  Select “Run Date” Select School/School type  Click Preview 16

17 E NTRANCE /E XIT R EPORT GD TE IO – Testing Entrance/Exit Report 17


Download ppt "SRI - E NROLLMENT ADDING / EDITING S TUDENT P ROFILES /MIA/ ENTRANCE / EXITS P LEASE REFER TO SRI E DUCATOR ’ S G UIDE FOR SCREEN SHOTS AND ADDITIONAL."

Similar presentations


Ads by Google