Presentation on theme: "Fiscal Year New Employee Orientation"— Presentation transcript:
1 2013-2014 Fiscal Year New Employee Orientation Intro of Staff
2 Today’s Agenda Welcome and Introductions General Information & Net IDMy UW System PortalEarnings Statements OverviewPay Information, Pay DatesLegal HolidaysDomestic Partnerships, Executive Order 54FMLA, Worker’s Compensation and EAPLeave Benefits, Leave ReportsBenefits InformationBenefits IntroReview of benefits programs, eligibility requirements, and costBenefits Q&AElectronic benefits enrollmentMeganRemember to do Housekeeping- Bathroom locations, feel free to ask questions throughout, we have copies of the powerpoint if anyone needs them, feel free to get up and get more refreshments (etc.)
3 & Net IDNet ID is used for GoogleApps ( , calendar, etc.), log in on campus computer stations, D2L, Wings, and moreActivate Net ID and by visitingEagle Help Desk Support orJo Ann
4 My UW System (HR) portal Use for earnings statements, leave balances, address changes, annual tax statements, HR and benefits info, and more!Go to and click on the UW-L QuicklinksShelle
5 Earnings Statements Pay Period Begin/ End Dates & Payment Date Employee ID #Tax Withholding Allowances (W-4)1- Earnings and Year to-Date amounts2- Taxes Withheld3 & 4- Deductions7- Direct Deposit8- Leave BalancesMegan
6 Pay Information Unclassified Employees are paid monthly Pay day is on first of the monthWhen the first falls on a weekend or holiday, the pay date is the business day prior to the firstThe first pay check of the year is always after the first of the month (January 2nd or 3rd)Annual pay basis employees receive 12 checks per yearMegan
7 Pay Dates Pay dates for 2013-14 Fiscal year August 1st, 2013 August 30thOctober 1stNovember 1stNovember 29thJanuary 2ndJanuary 31stFebruary 28thApril 1stMay 1stMay 30thJuly 1st, 2014Megan
8 Legal HolidaysState Offices are closed in observance of the following legal holidays:New Year’s Day (January 1)Martin Luther King DayMemorial DayIndependence Day (July 4)Labor DayThanksgiving DayChristmas Eve (December 24)Christmas Day (December 25)New Year’s Eve (December 31)If a holiday falls on a Sunday, state offices are closed the following Monday.If a holiday falls on Saturday, an additional day (prorated to percentage of appointment) will be granted to Annual (12 month) employees to be used during the current fiscal year with supervisor approval.Legal holidays must be used within the fiscal year they are earned or the hours will be forfeitedMeganMinimize last two bullets- may be confusing if only 9 month faculty.
9 Mandatory Reporting Rule Executive Order #54All University of Wisconsin System employees must immediately report child abuse or neglect if, in the course of employment, a UWS employee observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.Reports must be made in person or by telephone to the followingUW-La Crosse University Police(office)(for emergencies only) staffed 24 hrsCall 911 if the child is in imminent dangerJoy
10 FMLA, Worker’s Comp and EAP Family Medical Leave Act (FMLA)Contact: Deanna Kabliska (608)Worker’s CompensationIf employee has been involved in an accident and/or injured in the course of employment, they should report the injury to their direct supervisor, complete the required forms and return them to HRContact: Deanna Kabliska, (608)Employee Assistance Program (EAP)Available to all employees and their immediate family membersProvides 5 free consultationsper yearDeanna
11 Domestic Partner Benefits Coverage for same-sex and opposite sex domestic partners and the domestic partner’s children is available under most plans.Two different types of domestic partnershipsUnregisteredAvailable to both same-sex and opposite-sex couples in a domestic partnership.This is considered a domestic partnership for employee benefits provided by Chapter 40 of Wisconsin State Statute.RegisteredA registered domestic partnership is available only to same-sex couples. A domestic partner registry was created by Chapter 770 of Wisconsin State Statute.An employee may enroll a domestic partner in an allowable benefit program and must submit a completed and notarized Affidavit of Domestic Partnership.Additional enrollment information and options will becovered in our Benefit Orientation.Deanna
12 Leave Benefits Sick Leave Vacation Floating/Personal Holidays Eligible if participating in the Wisconsin Retirement System (WRS).Granted 176 hours for first 18 months; then earn 96 hours per year (prorated to percentage of appointment).Accumulated sick leave is available to pay health insurance premiums upon retirement, death, or layoff.VacationEligible if annual (12 month) appointment and participating in Wisconsin Retirement System (WRS).Eligible employees receive 176 hours per fiscal year (prorated to percentage of appointment and employment date).Floating/Personal HolidaysEmployees with annual (12 month) appointments receive 36 hours each fiscal year (prorated to percentage of appointment).Floating/personal holidays must be used within the fiscal year they are earned or they will be lost.DeannaWe have 4 annual appointments starting on 8/26 the rest will be 9 month appointments.
13 Leave ReportsMonthly Leave reports are delivered to My UW System (HR) portal.Reports must be completed regardless of whether leave has been used.Leave report signed and dated by both you and your department chair/dean/direct supervisor.Completed leave report(s) must be sent to Human Resources by specified deadline stated on leave report.Failure to return reports could result in a reduction of your sick leaveFull time employees report leave in 4- or 8-hour incrementsDeanna