1. FUND BALANCE / NEW REVENUE REQUEST PROCEDURES

2. 2 PURPOSE FUND BALANCE: 1)To budget prior year unbudgeted fund equity. 2)To budget current year equity transfer. NEW REVENUE: To budget current year additional or new revenue received which has anticipated expenditures in current year.

3. 3 PROCEDURES PRIOR YEAR FUND BALANCE – Pages 4 to 8 NEW REVENUE – Pages 9 to 12 CURRENT YEAR EQUITY – Pages 13 to 17 REQUIRED REPORTS 1074 Reports current date: Balance Sheet Budget Node Summary

4. 4 FUND BALANCE REQUEST - BUDGET JOURNAL (REVEST) To Budget Prior Year Unbudgeted Fund Equity Received from Colleges / Divisions 2 forms of Journal: Revest and Org Revest budget node B4035 for budgeted fund balance Verify Budget Entry: “Adjustment” Verify amount Debit = Credit Verify Chartfiled Combo

5. 5 BUDGET JOURNAL (ORG) To Budget Prior Year Unbudgeted Fund Equity Received from Colleges / Divisions 2 forms of Journal: Revest and Org Org budget node must be B5XXX Verify Budget Entry: “Adjustment” Verify amount Debit = Credit Verify Chartfiled Combo

6. 6 1074 REPORT – PRIOR YEAR FUND BALANCE REQUEST To Budget Prior Year Unbudgeted Fund Equity (example Equity > B4035) To verify the available amount to budget “Available Fund Equity” (Beginning Year Balance column) less Budgeted “Fund Balance / B4035” (Current Orig + Adj column)

7. 7 1074 REPORT – PRIOR YEAR FUND BALANCE REQUEST To Budget Prior Year Unbudgeted Fund Equity (example Equity < B4035) Equity is not available to budget in this example due to the fact that budgeted fund balance B4035 is greater than beginning year available fund equity.

8. 8 APPROVAL HISTORY Verify for Certified Signature and proper path

9. 9 NEW REVENUE REQUEST - BUDGET JOURNAL (REVEST) Received from Colleges /Divisions 2 forms of Journal: Revest and Org Verify Budget Entry: “Adjustment” Verify amount Debit = Credit Verify Chartfiled Combo

10. 10 NEW REVENUE REQUEST - BUDGET JOURNAL (ORG) Received from Colleges / Divisions 2 forms of Journal: Revest and Org Verify Budget Entry: “Adjustment” Verify amount Debit = Credit Verify Chartfiled Combo

11. 11 1074 REPORT – NEW REVENUE REQUEST To request New Revenue, verify “Budget Available” less “Soft Commitment” on 1074 report. Verify the “Available Fund Equity” to see if it supports the available budget $ 25,331.00 $ 14,938.00 – $ 10.393.00 =========

12. 12 APPROVAL HISTORY Verify for Certified Signature and proper path

13. 13 FUND BALANCE REQUEST - BUDGET JOURNAL (REVEST) To Budget Current Year Equity Transfer Received from Colleges / Divisions 2 forms of Journal: Revest and Org Verify Budget Entry: “Adjustment” Verify amount Debit = Credit Verify Chartfiled Combo

14. 14 FUND BALANCE REQUEST - BUDGET JOURNAL (ORG) To Budget Current Year Equity Transfer Received from Colleges / Divisions 2 forms of Journal: Revest and Org Verify Budget Entry: “Adjustment” Verify amount Debit = Credit Verify Chartfiled Combo

15. 15 1074 REPORT – FUND BALANCE REQUEST To Budget Current Year Equity Transfer At the beginning of the year, Fund Balance was not budgeted. There was a transfer from another cost center to budget the Fund Balance in the amount of $ 10,000.00 $ 10,000.00 was budgeted during the budget cycle

16. 16 1074 REPORT – FUND BALANCE REQUEST (continue) To Budget Current Year Equity Transfer Run report to determine cost center from which equity was transferred

17. 17 1074 REPORT – FUND BALANCE REQUEST (continue) To Budget Current Year Equity Transfer Cost center where $ 10,000.00 equity was transferred, supports the available budget