Presentation is loading. Please wait.

Presentation is loading. Please wait.

1/29/2006 Basic Copy Cataloging (Books) Prepared by Lynnette Fields, Lori Murphy, Kathy Nystrom, Shelley Stone as an LSTA grant “Funding for this grant.

Similar presentations


Presentation on theme: "1/29/2006 Basic Copy Cataloging (Books) Prepared by Lynnette Fields, Lori Murphy, Kathy Nystrom, Shelley Stone as an LSTA grant “Funding for this grant."— Presentation transcript:

1 1/29/2006 Basic Copy Cataloging (Books) Prepared by Lynnette Fields, Lori Murphy, Kathy Nystrom, Shelley Stone as an LSTA grant “Funding for this grant was awarded by the Illinois State Library (ISL), a Division of the Office of the Secretary of State, using funds provided by the Institute of Museum and Library Service (IMLS), under the Federal Library Services and Technology Act (LSTA).”

2 2 Session 5: Access Points Access points within the cataloging process What are access points Names – Main and added entries Uniform titles Series tracings Title added entries How to choose the main entry When to add other access points to a record

3 3 Access Points An access point is a name (person or corporate body), subject term, title, call number, control number, etc., under which a bibliographic record may be searched and identified. Some of these fields are under authority control.

4 4 The Cataloging Process I. Descriptive Cataloging Create Unique Bibliographic Description (of Book) Provide Access to Bibliographic Record (for Work) 8 areas of description ISBD: i. elements ii. order iii. punctuation Choice of access points: i. main entry ii. added entry Form of entries Authority control Create Bibliographic Record (card or MARC)

5 5 Catalog Card Format Name Access Points Freedman, Russell. F853L Lincoln : a photobiography / Russell Freedman. – 1987 New York, 1987 N.Y. : Clarion Books, c p. : ill. ; 24 cm. Includes bibliographical references (p ) and index. Photographs and text trace the life of the Civil War President. The mysterious Mr. Lincoln – A backwoods boy -- Law and politics -- Half slave and half free – Emancipation -- This dreadful war -- Who is dead in the White House? -- A Lincoln sampler – In Lincoln's footsteps. 1. Lincoln, Abraham, I. Alfred Whital Stem Lincolniana Collection (Library of Congress).

6 6 MARC Format Access Points

7 7 Choice of Access Points — AACR2 Chapter 21 Deals with –what the main entry should be –what added entries should be made

8 8 The Cataloging Process AACR2 -- chap Descriptive Cataloging Description (Creation of bibliographic record) Form of entry AACR2 -- chap. 21 Choice of entry

9 9 Chap. 21 Summary General rule: 21.1 Works of single responsibility: 21.4 Works of unknown or uncertain authorship, or by unnamed groups: 21.5 Works of shared responsibility: 21.6 Collections, and works produced under the direction of an editor: 21.7 Mixed responsibility : Related works: Added entries:

10 10 Types of Access Points Access points required by Chapter 21, if appropriate –name access authors editors and compilers translators illustrators corporate bodies –title access –series access

11 11 Where to look when choosing access points Chief source (e.g. title page) Statements prominently presented Information within the item (e.g., preliminaries, colophon, etc.)

12 12 Concept of Main Entry In each cataloging record one access point is chosen as the main entry heading Main entry is assigned to the entity that is primarily responsible for the intellectual content If primary intellectual responsibility cannot be determined, title is main entry

13 13 Concept of Added Entry All other access points will be added entries, e.g., –Any other entity responsible for the intellectual content –Any variant titles –Series added entries

14 14 Main & Added Entries How to you choose the main entry –Examine the item based on AACR2 Chap When to include added entries –Check AACR2 Chap for mandated entries –Add if needed by users of the catalog (cataloger’s judgment)

15 15 Selection of Main Entry Basic general rule for choice of main entry, Rule 21.1 is divided into 3 parts: –21.1A Works of personal authorship –21.1B Entry under corporate body –21.1C Entry under title

16 16 Rules for Choice of Main Entry Name –Personal authorship single personal authorship shared responsibility mixed responsibility –Corporate body Title

17 17 Personal Author Person chiefly responsible for the creation of the intellectual or artistic content of a work

18 18 Single Personal Author 21.4A Person who is chiefly responsible for the book’s existence: –intellectual content of a book –artistic content of a book Main entry is under the author

19 19 Single Personal Author 21.4A 100 1_ Flanner, Janet, $d Paris was yesterday, / $c Janet Flanner ; edited by Irving Durtman. JANET Paris Was Yesterday, FLANNER EDITED BY IRVING DURTMAN title page

20 20 Works of Shared Responsibility 21.6 Works produced by the collaboration of 2 or more persons who performed the same kind of activity –principal author indicated 21.6B –principal author not indicated 21.6C

21 21 Works of Shared Responsibility 21.6B _ Kaplan, Robert E Beyond ambition : $b how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos. title page Principal author indicated Beyond ambition : how driven managers can lead better and live better by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos

22 22 Works of Shared Responsibility 21.6C _ Durrell, Lawrence Art and outrage : $b a correspondence about Henry Miller / $c between Lawrence Durrell and Alfred Preles ; with intermissions by Henry Miller. title page No principal author indicated ART and OUTRAGE A Correspondence about HENRY MILLER Between LAWRENCE DURRELL and ALFRED PRELES With Intermissions by HENRY MILLER

23 23 LET’S TAKE A BREAK

24 24 Works of Mixed Responsibility Previously existing works that have been modified –adaptations, revisions, translations New works in which different persons or bodies perform different activities –e.g., collaborative work by a writer and an artist

25 25 Works of Mixed Responsibility Chap. 21 Adapter Writer with an illustrator 21.11A Original author of a translation Collaborator 21.24

26 26 Main Entry- Works of Mixed Responsibility 21.10A 100 1_ Howard, Sidney Gone with the wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell. title page Adaptation GONE WITH the WIND, the screenplay by Sidney Howard based on the novel by Margaret Mitchell

27 27 Main Entry - Works of Mixed Responsibility 21.11A Gentlemen Prefer Blondes the illuminating diary of a professional lady by Anita Loos Intimately illustrated by Ralph Barton 100 1_ Loos, Anita Gentlemen prefer blondes : $b the illuminating diary of a professional lady / $c by Anita Loos ; intimately illustrated by Ralph Barton. Illustrated title page

28 28 Main Entry - Works of Mixed Responsibility 21.14A SEMPER LUDET A Latin Version of A.A. Milne’s The House At Pooh Corner Translated by Brian Staples Illustrated by Ernest H. Shepard 100 1_ Milne, A. A. $q (Alan Alexander), $d Winnie ille Pu semper ludet : $b a Latin version of A.A. Milne’s The house at Pooh Corner / $c translated by Brian Staples ; illustrated by Ernest H. Shepard. Translation title page

29 29 Main Entry - Works of Mixed Responsibility 21.24A The Gardens of LOUISIANA Places of Work and Wonder Photographs A.J. Meek Text Suzanne Turner 100 1_ Meek, A. J The gardens of Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner. Collaboration between artist & writer title page

30 30 Rules for Choice of Entry Name –Personal authorship single personal authorship shared responsibility mixed responsibility –Corporate body Title

31 31 Corporate Body 21.1B An organization or a group of persons that is identified by a particular name and that acts, or may act, as an entity.

32 32 Corporate Bodies Associations Institutions Business firms Non-profit enterprises Governments & government agencies Projects & programs Religious bodies Conferences Athletic contests Exhibitions, expeditions, fairs & festivals Vessels (ships & space ships)

33 33 Corporate Body Main Entry 21.1B The corporate body is the main entry when the work “emanates” from the body: –is issued by the body; or –has been caused to be issued by the body; or –originated with that body Works dealing with the policies, procedures, operations or resources of the body, or which record or report its collective thought or activity.

34 34 6 Determining Categories for Corporate Body Main Entry 21.1B2 Deals with the body itself Certain legal, governmental, or religious types of works Official pronouncements that represent the body’s position Works of a collective nature which report on: –Conference activities, expeditions, or events Works that result from the collective activity of a performing group as a whole Cartographic materials which were more than publications or distributed materials

35 35 Corporate Body Main Entry 21.4B2a 110 2_ Metropolitan Museum of Art (New York, N.Y.) Museum shapes / $c the Metropolitan Museum of Art. MUSEUM THE METROPOLITAN MUSEUM OF ART title page

36 36 Corporate Body Main Entry – Legal Work 21.1B2b 110 _ Pennsylvania The library code. title page THE Pennsylvania LIBRARY State Library CODE Commonwealth of Pennsylvania Department of Public Instruction Pennsylvania State Library Harrisburg

37 37 Corporate Body Main Entry – Collective Thought of the Corporate Body 21.1B2c 110 2_ Group for the Advancement of Psychiatry. $b Committee on Social Issues The child and television drama : $b the psychosocial impact of cumulative viewing / $c formulated by the Committee on Social Issues, Group for the Advancement of Psychiatry. title page The Child and Television Drama: The Psychological Impact Of Cumulative Viewing Formulated by the Committee on Social Issues, Group for the Advancement of Psychiatry

38 38 Corporate Body Main Entry – Activity of a Conference 21.1B2d 110 2_ Conference on Editorial Problems ǂ n (25th : ǂ d 1989 : ǂ c University of Toronto) Challenges, projects, texts: Canadian editing = ǂ b Defis, projets et textes dans l'edition critique au Canada / ǂ c Twenty- fifth Conference on Editorial Problems = Vingt-cinquie ̀ me Congre ̀ s sur l'Edition Critique, November novembre 1989 ; edited by John Lennox & Janet M. Patterson redacteurs. title page THE Conference on Editorial Problems

39 39 Corporate Body Main Entry – Activity of a Performing Group 21.4B2e 110 _ Firesign Theatre The Firesign Theatre’s big book of plays. title page

40 40 Rules for Choice of Entry Name –Personal authorship single personal authorship shared responsibility mixed responsibility –Corporate body Title

41 41 Title Main Entry No known creator 4 or more creators share equal responsibility for primary intellectual content (diffuse responsibility) Produced only under editorial direction Emanates from a corporate body, but not one of the 6 categories in Chapter 21.1B2 Accepted as sacred scripture

42 42 Title Main Entry – No Known Creator 21.5A Supporting Microsoft Windows 95 hands-on, self-paced training for supporting Windows 95 Microsoft Corporation Supporting Microsoft Windows 95 : $b hands-on, self- paced training for supporting Windows _ Microsoft Corporation. title page

43 43 Title Main Entry – Shared Responsibility 21.6C1 Introductory Microbiology Trevor Gross Jane Faull Steve Ketteridge and Derek Springham Introductory microbiology / $c Trevor Gross … [et al.] _ Gross, Trevor. Unknown, diffuse personal authorship, 4 or more title page

44 44 Title Main Entry – Editorial Direction 21.30D1 THE FEMINIST PAPERS From Adams to de Beauvoir edited, with a new preface, by ALICE S. ROSSI The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi _ Rossi, Alice S., $d Abigail Adams Frances Wright Sarah Crimke Augus Bebel Jane Addams Simone de Beauvoir title page Editor

45 45 Title Main Entry – Corporate Body Outside Categories 21.1B3 A Space for the ARTS A Facilities Guide for Santa Cruz County Project of the Santa Cruz Arts Commission A space for the arts : $b a facilities guide for Santa Cruz County _ Santa Cruz County (Calif.). $b Arts Commission. From corporate body not listed in 21.1B2 title page

46 46 Title Main Entry – Accepted as Sacred Scripture No definable author Issues include varying titles for different issues, editions, etc., Entry usually under uniform title vs. title proper

47 47 Questions??

48 48 Added Entries Access points not chosen as main entry Assigned to provide additional access points

49 49 Added Entry – Title 21.30J1 Contains varying forms of the title associated with the item that is different from the information in field 245 Types of title –Portion of title –Parallel title –Distinctive title –Other title –Cover title –Added title page title –Caption title –Running title –Spine title

50 50 Added Entry – Title 21.30J1 40 MILLION SCHOOLBOOKS CAN’T BE WRONG: Myths in American History by Ethan Ellis 100 1_ Ellis, L. Ethan million schoolbooks can’t be wrong : $b myths in American history / $c by L. Ethan Ellis _ Forty million schoolbooks can’t be wrong title page

51 51 Added Entry – Title 21.30J1 FALL FRIGHT 100 1_ Herman, Gail, $d Fall fright / $c by Gail Herman ; illustrated by Duendes Del Sur _ $i At head of title: $a Scooby-Doo! 246 1_ $i At head of title: $a Cartoon Network title page

52 52 Added Entry – Title 21.30J1 BOOKNOTES Life Stories Notable Biographers on the People Who Shaped America Brian Lamp Booknotes : $b life stories : notable biographers on the people who shaped America / $c [compiled] by Brian Lamb Book notes title page Portion of title

53 53 Added Entry – Title 21.30J1 Annual Report 110 2_ Qantas Empire Airways, ltd Annual report / $c Qantas Annual report and accounts title page Distinctive title

54 54 Added Entry – Title 21.30J1 WORLD BOOK MILLENNIUM The World Book encyclopedia World Book millennium 2000 title page Other title

55 55 Added Entry – Title 21.30J1 Irma Schechter Chartbook of federal programs in aging Schechter, Irma Chartbook of federal programs in aging / Irma Schechter Chartbook on aging title page Spine title

56 56 Added Entries – Names Personal names –Collaborators (up to 3) –Writers –Editors and compilers –Translators –Illustrators –Other related persons –4 or more, an added entry is made under the first named Corporate names –Prominently named but not solely as distributor or manufacturer

57 57 Added Entry - Works of Shared Responsibility _ Kaplan, Robert E Beyond ambition : $b how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos _ Drath, Wilfred H _ Kofodimos, Joan R. title page Principal author indicated Beyond ambition : how driven managers can lead better and live better by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos

58 58 Added Entry – Related Work 21.30G _ Howard, Sidney Gone with the wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell _ Mitchell, Margaret. $t Gone with the wind. title page Adaptation GONE WITH the WIND, the screenplay by Sidney Howard based on the novel by Margaret Mitchell

59 59 Added Entry - Writers 21.30C1 The Gardens of LOUISIANA Places of Work and Wonder Photographs A.J. Meek Text Suzanne Turner 100 1_ Meek, A. J The gardens of Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner _ Turner, Suzanne. Collaboration between artist and writer title page

60 60 Added Entry - Editor 21.30D _ Flanner, Janet, $d Paris was yesterday, / $c Janet Flanner ; edited by Irving Durtman _ Durtman, Irving. JANET Paris Was Yesterday, FLANNER EDITED BY IRVING DURTMAN title page

61 61 Series A group of items related to each other by a common title Usually related in subject or form Each has its own title plus and a common title identifying them as part of the group Tikal report ; no. 31 University Museum monograph ; 57 Thai archaeology monograph series ; no. 1 University Museum monograph ; 111

62 62 Series-like phrase Character string (words, letters, combination of letters and numbers) not considered to be a series Bantam books TOR book Books for professionals by professionals

63 63 Added Entry - Series Follow the OCLC authority file for tracing practice –Traced series –Untraced series –Series traced differently –Series-like phrase

64 64 Added Entry - Series If the item is part of a monographic series or a multipart monograph and has a title not dependent on that of the comprehensive item, prepare an analytical entry consisting of a complete bibliographic description of the part. Give details of the comprehensive item in the series area. 13.3A

65 65 Added Entry - Series If the series statement has some distinct meaning and “if it provides a useful collocation”, then it is worth making an added entry i.e. 440 If the series statement is more of a character string, code as 490

66 66 Added Entry - Series 21.30L1 THE FEMINIST PAPERS From Adams to de Beauvoir edited, with a new preface, by ALICE S. ROSSI The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi. 440 _0 Feminism and you ; $v v _ Rossi, Alice S., $d Feminism and You Volume 3 title page Series

67 67 Chap. 21 Recap 0author 1author 2authors 3authors 4 or more authors Main entry under title Main entry under author Main entry under first author, added entry for second author Main entry under first author, added entries for second and third authors Main entry under title, added entry for first author

68 68 Chap. 21 Recap Issued from a corporate body –Corporate body is the main entry if: administrative nature… some legal, governmental, and religious works records the collective thought of the body reports collective activity of a conference results of the collective activity of a performing group as a whole cartographic materials when in doubt, don’t (Be sure to include as an added entry)

69 69 Questions??

70 70 Two Down, Three to Go!


Download ppt "1/29/2006 Basic Copy Cataloging (Books) Prepared by Lynnette Fields, Lori Murphy, Kathy Nystrom, Shelley Stone as an LSTA grant “Funding for this grant."

Similar presentations


Ads by Google