Presentation on theme: "End User Training Session"— Presentation transcript:
1 End User Training Session Tennessee Early Warning Data SystemMarshall County SchoolsMay 2013
2 End User Training Agenda Early Warning Data System Goals and Pilot OverviewKey Training ObjectivesGuided ExercisesIndependent TimeWrap-up Discussion
3 Early Warning Data System Project Background Current Problem:Lots of educational data scattered across multiple systems at the school, district, and state levelEducators do not have easy access to a comprehensive picture of student holistic dataProposed Solution:Early Warning Data System consolidates and presents student performance data through an intuitive dashboardEd-Fi alliance – non-profit subsidiaryOpen source, freely licensable – gaining acceptance nationally, in states such as Arkansas, Texas, Delaware, South Carolina
4 Single Pane of Glass Comprehensive Data DemographicAuthenticationAdministrationStorageUserExperienceGradesAuthenticationAdministrationStorageUser ExperienceState AssessmentsAuthenticationAdministrationStorageUserExperienceLocal AssessmentsAuthenticationAdministrationStorageUserExperienceSPEDAuthenticationAdministrationStorageUser ExperienceBehavioralAuthenticationAdministrationStorageUser ExperienceOther UnstructuredThese are real words that will not cause any red squiggly lines in the automatic spell checker programSometimes I say to myself, self what are you doing?DemographicAssessmentsAt Risk, SPED, InterventionGrades, Behavior, Other TeachersSingle Pane of Glass Comprehensive Data
5 Dashboards are Grounded in Best Practices and Vetted by Educators Nationwide Best Practices AuditInitial dashboards based on national education research and review of best practices across the countryReceived and incorporated feedback on dashboard from 3,000 educatorsEnhancements to dashboards will be based on Tennessee stakeholder feedbackAcademic ResearchStakeholder engagement in TN, continually evolving systemFocus Groups with 3,000 Educators
7 Goals for Dashboard Pilot Identify and resolve data anomalies at the student, campus, and district levelGather feedback on educator needs for on-going dashboard developmentIncorporate dashboard use into current data-driven best practicesRefine training approach for future roll-outsGenerate enthusiasm for the dashboardsKey Considerations for Dashboard Pilot UsersThe dashboards are a work-in-process – your feedback is vital to continuous improvementRelevance of the dashboard metrics depends on the timeliness and accuracy of available dataSome data is not currently available – we are planning to load state assessment data over the summer
9 EWDS Dashboard at a Glance Dashboard ContentProgram participationEnrollment datesContact informationKey transcript data:Current & historical coursework and student gradesStudent InformationAttendance and DisciplineDaily attendance anddays absentClass period attendanceTardy ratesDisciplineAssessments and GradesState assessments*(TCAP, EOC, Gateway)Course / subject area gradesCredit accumulationAcademic PotentialAdvanced course potential*AP Scores*College entrance exams* (EXPLORE, PLAN, ACT)Introduce the dashboards using the following points:1. The Early Warning Data System dashboard allows teachers, campus administrators, and district personnel to use and analyze student data.2. As mentioned previously, the dashboards pull from multiple demographic, assessment, and behavior data sets to put all information in one place. (Reference the slide for specific examples of data included in the dashboards.)3. Student data will roll up into classroom, campus, and district data, which may be viewed based on your role.4. You will only be able to see data for the students for whom you have academic responsibility. As teachers, this will include students in your class. Campus administrators will be able to see data for all students and teachers.5. Known issues include…Highlights trends over time and flags negative trendsEasily drill down for more detail (e.g., detail, historical data, student exception lists)Highlights where students are not meeting performance goalsKeyFeatures:* Feature Coming Soon
10 End User Training Objectives At the end of this training, you will be able to…Log in to the dashboardsCustomize the data in your viewCreate a watch listUse the “More” button to access student data detailsSearch for student informationSubmit a support ticket
12 Navigating to a Student List Administrators can access the student list through Campus Information tab
13 Classroom View: Add and Remove Data Columns can be added or removed in all student lists using Customize View button.
14 Create a Watch List for Student Intervention From all student lists, a custom watch list can be created to monitor student progress over time.
15 Student Data and Using More Menu The More button provides access to additional details such as days absent calendars and details on grades.
16 Student Data and Using More Menu The More button provides access to additional details such as days absent calendars and details on grades.
17 School Data and Using the More Menu The More button provides further detail on the students that are not meeting the goal.
18 School Data and Using the More Menu Student List features is an exception list of each student not meeting the goal and their performance on other metrics.
19 Students by Demographic Access student in different programs quickly through the Students by Demographic tab.
20 Find Information Using Search Bar Search capacity will vary by role type.
21 Guided & Independent Exercises Guided Exercises:Customize View by adding and removing dataCreate a Watch List of students for interventionNavigate to student view and find detail using the More MenuStudent detailsSchool detailsIndependent Exercises:Administrator Exercises in WorksheetAccess Students by DemographicSearch for a studentExport or Print class listExplore student metrics and transcript pageSubmit support ticket if necessary
22 Logging in to the Dashboard Turn your PC or laptop onOpen Internet Explorer or Firefox browserGo to https://tn-production.cloudapp.netSelect Your DistrictLog In:User Name: Same as Domain CredentialsPassword: Same as Domain Credentials
23 Customize View by Adding More Data Task: Add Days Absent to your default view.Debrief: What other metrics would you add, or remove?
24 Create a Watch List for Intervention Task: Create a watch list for students a high number of days absent.Debrief: How often would you update your watch list?
25 Student Dashboard and More Menu Task: Navigate to a student view and use More Menu to find more information on attendance patterns.
26 Independent: Search for Information Search capabilities vary by roleSearch options may include campuses, students, and teachers
27 Independent: Student Transcript Page Student transcript page displays current courses and course history, GPA, credit information, and historical assessment scores
28 Dashboard Support Function Be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result
29 Debrief Questions Implementing the Dashboard What are your favorite dashboard features?What are the possible effects on instruction as a result of the tool?How could it affect professional collaboration on your campus?How will you use the dashboard on your campus or in your classroom?
30 Applications for the EWDS Dashboard Individual StudentPut issues in context– new grading period, counselor/principal visitsStudent goal setting – set individual goals for benchmark performanceParent / teacher conference – print and share student dashboardsCross section of dataIndividual Education Plan meetings – preparation and presentationTargeted student interventions – supports thorough analysisPLC/departmental meetings – review benchmark and grading trendsRTI committee meetings – identification and monitoringIntervention planning – TCAP prep, post-benchmark pull-out/push-inTruancy warning – identity and track students with attendance issuesCampus tracking for at-risk students – create custom watch listsAcross studentsPresenter’s note: If the debrief questions generate thoughtful responses and discussion, feel free to skip this page. If not, highlight a few ways to use the dashboards that would be applicable for the audience.Wrapping up the first part of the training,In the first part of this training, we:Introduced the Early Warning Data System projectProvided an overview of the dashboardsCompleted the guided exercises and discuss applications for the dashboardReview with Trainers: Does anyone have any questions about the information we covered in the first part of the session? Was anything unclear? Would you like to review any of the exercises again?Please be candid because we want to make sure that you are comfortable with these exercises when you train others.After we take a break, we will come back and discuss:Training plans and best practicesWalk through the guided exercises and dashboard applications for trainingDiscuss support and feedback mechanismsAnswer any questions you have about the actual trainer role or materialsAcross campusStudent scheduling – credit accumulation, AP potential, course historyResource allocation – link budget decisions to greatest student needCampus improvement planning– identify and track areas of need
31 Training Feedback Survey Thank you for attending the session today!Please go to the following website and complete a short survey to give us your feedback about today’s training: