1. End User Training Session
Tennessee Early Warning Data System
Marshall County Schools
May 2013

2. End User Training Agenda
Early Warning Data System Goals and Pilot Overview
Key Training Objectives
Guided Exercises
Independent Time
Wrap-up Discussion

3. Early Warning Data System Project Background
Current Problem:
Lots of educational data scattered across multiple systems at the school, district, and state level
Educators do not have easy access to a comprehensive picture of student holistic data
Proposed Solution:
Early Warning Data System consolidates and presents student performance data through an intuitive dashboard
Ed-Fi alliance – non-profit subsidiary
Open source, freely licensable – gaining acceptance nationally, in states such as Arkansas, Texas, Delaware, South Carolina

4. Single Pane of Glass Comprehensive Data
Demographic
Authentication
Administration
Storage
User
Experience
Grades
Authentication
Administration
Storage
User Experience
State Assessments
Authentication
Administration
Storage
User
Experience
Local Assessments
Authentication
Administration
Storage
User
Experience
SPED
Authentication
Administration
Storage
User Experience
Behavioral
Authentication
Administration
Storage
User Experience
Other Unstructured
These are real words that will not cause any red squiggly lines in the automatic spell checker program
Sometimes I say to myself, self what are you doing?
Demographic
Assessments
At Risk, SPED, Intervention
Grades, Behavior, Other Teachers
Single Pane of Glass Comprehensive Data

5. Dashboards are Grounded in Best Practices and Vetted by Educators
Nationwide Best Practices Audit
Initial dashboards based on national education research and review of best practices across the country
Received and incorporated feedback on dashboard from 3,000 educators
Enhancements to dashboards will be based on Tennessee stakeholder feedback
Academic Research
Stakeholder engagement in TN, continually evolving system
Focus Groups with 3,000 Educators

6. Dashboards drive… Information Action Outcomes Timely Relevant
Student-centric
Action
Data-driven decisions
Targeted action plans
Outcomes
Improved student achievement

7. Goals for Dashboard Pilot
Identify and resolve data anomalies at the student, campus, and district level
Gather feedback on educator needs for on-going dashboard development
Incorporate dashboard use into current data-driven best practices
Refine training approach for future roll-outs
Generate enthusiasm for the dashboards
Key Considerations for Dashboard Pilot Users
The dashboards are a work-in-process – your feedback is vital to continuous improvement
Relevance of the dashboard metrics depends on the timeliness and accuracy of available data
Some data is not currently available – we are planning to load state assessment data over the summer

8. Dashboard Demonstration
Link to video:

9. EWDS Dashboard at a Glance
Dashboard Content
Program participation
Enrollment dates
Contact information
Key transcript data:
Current & historical coursework and student grades
Student Information
Attendance and Discipline
Daily attendance and
days absent
Class period attendance
Tardy rates
Discipline
Assessments and Grades
State assessments*
(TCAP, EOC, Gateway)
Course / subject area grades
Credit accumulation
Academic Potential
Advanced course potential*
AP Scores*
College entrance exams* (EXPLORE, PLAN, ACT)
Introduce the dashboards using the following points:
1. The Early Warning Data System dashboard allows teachers, campus administrators, and district personnel to use and analyze student data.
2. As mentioned previously, the dashboards pull from multiple demographic, assessment, and behavior data sets to put all information in one place. (Reference the slide for specific examples of data included in the dashboards.)
3. Student data will roll up into classroom, campus, and district data, which may be viewed based on your role.
4. You will only be able to see data for the students for whom you have academic responsibility. As teachers, this will include students in your class. Campus administrators will be able to see data for all students and teachers.
5. Known issues include…
Highlights trends over time and flags negative trends
Easily drill down for more detail (e.g., detail, historical data, student exception lists)
Highlights where students are not meeting performance goals
Key
Features:
* Feature Coming Soon

10. End User Training Objectives
At the end of this training, you will be able to…
Log in to the dashboards
Customize the data in your view
Create a watch list
Use the “More” button to access student data details
Search for student information
Submit a support ticket

11. Dashboard Teacher Landing Page

12. Navigating to a Student List
Administrators can access the student list through Campus Information tab

13. Classroom View: Add and Remove Data
Columns can be added or removed in all student lists using Customize View button.

14. Create a Watch List for Student Intervention
From all student lists, a custom watch list can be created to monitor student progress over time.

15. Student Data and Using More Menu
The More button provides access to additional details such as days absent calendars and details on grades.

16. Student Data and Using More Menu
The More button provides access to additional details such as days absent calendars and details on grades.

17. School Data and Using the More Menu
The More button provides further detail on the students that are not meeting the goal.

18. School Data and Using the More Menu
Student List features is an exception list of each student not meeting the goal and their performance on other metrics.

19. Students by Demographic
Access student in different programs quickly through the Students by Demographic tab.

20. Find Information Using Search Bar
Search capacity will vary by role type.

21. Guided & Independent Exercises
Guided Exercises:
Customize View by adding and removing data
Create a Watch List of students for intervention
Navigate to student view and find detail using the More Menu
Student details
School details
Independent Exercises:
Administrator Exercises in Worksheet
Access Students by Demographic
Search for a student
Export or Print class list
Explore student metrics and transcript page
Submit support ticket if necessary

22. Logging in to the Dashboard
Turn your PC or laptop on
Open Internet Explorer or Firefox browser
Go to
Select Your District
Log In:
User Name: Same as Domain Credentials
Password: Same as Domain Credentials

23. Customize View by Adding More Data
Task: Add Days Absent to your default view.
Debrief: What other metrics would you add, or remove?

24. Create a Watch List for Intervention
Task: Create a watch list for students a high number of days absent.
Debrief: How often would you update your watch list?

25. Student Dashboard and More Menu
Task: Navigate to a student view and use More Menu to find more information on attendance patterns.

26. Independent: Search for Information
Search capabilities vary by role
Search options may include campuses, students, and teachers

27. Independent: Student Transcript Page
Student transcript page displays current courses and course history, GPA, credit information, and historical assessment scores

28. Dashboard Support Function
Be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result

29. Debrief Questions Implementing the Dashboard
What are your favorite dashboard features?
What are the possible effects on instruction as a result of the tool?
How could it affect professional collaboration on your campus?
How will you use the dashboard on your campus or in your classroom?

30. Applications for the EWDS Dashboard
Individual Student
Put issues in context– new grading period, counselor/principal visits
Student goal setting – set individual goals for benchmark performance
Parent / teacher conference – print and share student dashboards
Cross section of data
Individual Education Plan meetings – preparation and presentation
Targeted student interventions – supports thorough analysis
PLC/departmental meetings – review benchmark and grading trends
RTI committee meetings – identification and monitoring
Intervention planning – TCAP prep, post-benchmark pull-out/push-in
Truancy warning – identity and track students with attendance issues
Campus tracking for at-risk students – create custom watch lists
Across students
Presenter’s note: If the debrief questions generate thoughtful responses and discussion, feel free to skip this page. If not, highlight a few ways to use the dashboards that would be applicable for the audience.
Wrapping up the first part of the training,
In the first part of this training, we:
Introduced the Early Warning Data System project
Provided an overview of the dashboards
Completed the guided exercises and discuss applications for the dashboard
Review with Trainers: Does anyone have any questions about the information we covered in the first part of the session? Was anything unclear? Would you like to review any of the exercises again?
Please be candid because we want to make sure that you are comfortable with these exercises when you train others.
After we take a break, we will come back and discuss:
Training plans and best practices
Walk through the guided exercises and dashboard applications for training
Discuss support and feedback mechanisms
Answer any questions you have about the actual trainer role or materials
Across campus
Student scheduling – credit accumulation, AP potential, course history
Resource allocation – link budget decisions to greatest student need
Campus improvement planning– identify and track areas of need

31. Training Feedback Survey
Thank you for attending the session today!
Please go to the following website and complete a short survey to give us your feedback about today’s training:

32. Questions?