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Unit2 Memos & E-mails A memo (short for memorandum, often- called interoffice memorandum or internal memo) is drafted for internal purposes and meets the.

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Presentation on theme: "Unit2 Memos & E-mails A memo (short for memorandum, often- called interoffice memorandum or internal memo) is drafted for internal purposes and meets the."— Presentation transcript:

1 Unit2 Memos & s A memo (short for memorandum, often- called interoffice memorandum or internal memo) is drafted for internal purposes and meets the need for fast internal communication within the company. Memos are often used to inform someone of the state of things at a particular moment, and alternative courses of action may then be recommended.

2 Memo Internal Memorandum To: Anne Bell (收信人) From: Graham Davis (发信人) Date: 23 March 2003 (日期) Subject: office furniture (事由) Message: ( 正文 ) We need some comfortable chairs for visitors to go in the manager ’ s office. Can you arrange it? We need 10chairs in either beige or dark brown. The maximum you can spend is $ 500.

3 Memo Memo/ Memorandum/ Interoffice Memorandum / internal memo To: ( 收信人 ) From: Company: ( 分公司 ) Company: Dept: ( 部门 ) Dept: Location & Ext: Subject: ( 事由 ) : Date: Message (正文)用简短的句子和段落,注意开头和结尾的写法。; 无须公式化的结尾,便函不需签名,段落采用单倍行距。

4 Note To: Date: Message: signiture

5 Telephone Message For: From: Tel: Message: Action required: Please call back Caller will call back later No action required Message taken by: Date: Time:

6 s With the development of internet, more and more people use to chat with their friends and family members, or to do business on the internet, because it is so cheaper and faster than the traditional business letter. Nowadays, has taken a significant part in business dealings, especially when both parties are familiar enough.

7 Heading This part includes “ TO: ”, “ From: ”, “ Bcc ” “ Cc ”, subject and date. In “ TO: ” and “ From: ” fields, contact ’ s name should be formally typed, such as John b Doe or JOHN B DOE. Only accurate and correct addressees of senders ’ and recipients ’ can make sure the successful communication of both parties. Bcc is short for blind carbon copy. Subject is the main idea of the and can even determine whether this will be opened. Text The content of an is comprised of salutation, body, complimentary close and signature, which are most similar with the arrangement of a formal business correspondence.

8 Assignment (1) You are the manager of a small printing company. A new employee, Mark McCabe, is joining your company on 10th May. Write a short memo to your office administrator. * saying who is starting work and when; *telling him where Mark McCabe ’ s desk should be put. *suggesting where Mark McCabe ’ s desk should be put. write a words on you r exercise book

9 Reference : Memo To: Office Administrator From: Manager Date: 21st, September Subject: New employee A new employee, Mark McCabe, will join us on 10th May. He will take charge of the sales section. Would you please arrange his desk in the room of sales section.


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