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INDABA 11 – 13 May 2013 EXHIBITOR BRIEFING Presented by.

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Presentation on theme: "INDABA 11 – 13 May 2013 EXHIBITOR BRIEFING Presented by."— Presentation transcript:

1 INDABA 11 – 13 May 2013 EXHIBITOR BRIEFING Presented by

2 Agenda Introduction to the Team Venue Navigation Our Service Partners – on site Contract & Invoices Indaba Website – Sharing Exhibitor Registration Services Stand Packages Important Dates Increasing Exposure Sponsorship & Advertising

3 Zaida Enver CEO/Project Manager Adila Adams Assistant Show Manager Elana Namhing Media and Visitor Liaison Exhibitor and Floor Plan Liaison Johan Wildenboer Sponsorship Manager Odette Bennette Finance Manager Mel Mkhize Events/Provincial Liaison Pat Kubeka International Portfolio/Logistics Witch & Wizard Creative Team Witch & Wizard Creative Team

4 Our On-Site Partners Telecommunication Stand Security Catering Stand Cleaning ACCOMMODATION CONSTRUCTION AND LOGISTICS COURIER SERVICES ON SITE SERVICES VEHICLE HIRE SERVICES PRINTING AND GRAPHIC PRODUCTION MEDIA CENTRE MANAGEMENT THE BLD GROUP SHUTTLE SERVICE DELEGATE REGISTRATION IT EVENT MANAGEMENT

5 Indaba Website My Indaba Catalogue Listing Sharing Exhibitor Registration Online Diary Name Badges Events Calendar Travel Information On Stand Services

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11 Sharing Exhibitor Registration Website > username and password>exhibitor zone>sharing applications Main Stand Holder > lists sharing stand partner on his/her application form. Sharing stand partner> receives and invite and reference number with a link to the Indaba website. Ensure that you complete the application >access “Online Diary”, “Exhibitor/Visitor lists” and My Indaba zone. If the application is incomplete, Sharer cannot be listed on the Trade Catalogue, electronic i-point touch screens or Pocket Site Map. Will not be able to order name badges through the main stand holder. Main Stand holder ensure that invoicing has been received and payment is processed.

12 Services Download exhibitor manual on website – 1/11 and disc provided. Expo Solutions service forms: furniture, electricity, fascia, carpets, plants, audio visual equipment etc. ICC order forms: catering, telecommunication, additional security etc. WWC will take applications for stand events and events held within the premises of the exhibition venue NB: Exhibitors take responsibility for orders made directly with independent suppliers and follow through. WWC will not take responsibility for non- delivery or late delivery of services

13 Package Example

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15 Packages Example

16 Customized Stand All “Space only” stand builders are required to submit a detailed plan/drawing of the proposed stand incorporating front, side and top elevations. Deadline for receiving plans is the Friday, 22 March 2013, all plans can be sent to: Contact:Mel Mkhize Custom built stands over three (3) metres in height need to be certified by a structural engineer and the safety officer. This comes into effect only after the completion of the relevant Structural Certification Form (located exhibitor manual) and signed off by the venue structural engineer. Contractors are urged to prepare a Safety File and Safety Plan to be presented to the venue Safety Officer on or prior to contractor registration. If the Safety File/Plan is not submitted by your contractors, they will not be given access to the venue

17 IMPORTANT DATES AND DEADLINES 01 MarchFinal payment date for all invoices 13 MarchExhibitor Request to change Company details 18 MarchSubmission for Catalogue Entries for Main stand and Sharing Exhibitors 22 MarchSubmission of Designs for Custom Designed Stands

18 30 AprilSharers omitted from Electronic “You R Here” 04 AprilPocket Site Map 12 AprilApplications for Events 18 AprilAll Services Forms 18 AprilSharer applications completed omitted from Pocket Site Map 18 AprilName Badge Deadline

19 Increasing your exposure Daily Newspaper: Junxion Newspaper Contact: Martin van Niekerk Tel:

20 Sponsorship, Branding and Advertising Opportunities INDABA 2013

21 Sponsorship Packages Package:Previous Sponsors: Wellness CentreSpa Association of SA Loyalty Club LoungeKWV and Cape Thai Holdings Media Lounge and HardwareACSA ICC Restaurant and Outdoor Area 1AVIS Outdoor Seating Area 2MTN Traveller Outdoor Seating Areas 3 & 4Lets Sell Lobster and Distell Business Centre and Internet CafeBBC World News Business Meeting HubMastercard Mistrals Beer GardenMercedes Benz DEC Snack BarAnanzi Search Engine / Brabys Eco Vehicle Display and Meeting StandLand Rover / Jaguar

22 Branding Opportunities Package:Previous Sponsors: T-Shirt BrandingMercedes Benz Main Hall EntrancesOcean Rock Media Escalator BrandingEuropcar Pillar BrandingEuropcar Information BoothsStill available Daily Planner and Business GuideStill available Media GuideStill available Exterior Fence BrandingStill available Digital You Are Here BoardsStill available Lead Pads and PensStill available Brochure Stand BrandingStill available

23 Advertising Opportunities Website Online Advertising Digital Catalogue Advertising Exhibitor Newsflash Footer/Side Bar Pocket Map Advertising Business and Media Guide Advertising Plasma Screen Advertising Digital You Are Here Boards Directional Signage

24 Contact Us Johan Wildenboer Sponsorship Manager: Indaba South Africa 25 Nursery Road The Gardens Norwood Tel: /20 Fax: Cell: +27 (0)


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