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Focus on Achieving Results. “Today’s put-off objectives reduce tomorrow’s achievements.” - Harry F. Banks - Harry F. Banks.

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Presentation on theme: "Focus on Achieving Results. “Today’s put-off objectives reduce tomorrow’s achievements.” - Harry F. Banks - Harry F. Banks."— Presentation transcript:

1 Focus on Achieving Results

2 “Today’s put-off objectives reduce tomorrow’s achievements.” - Harry F. Banks - Harry F. Banks

3 Learning Objectives Defining your responsibilities Defining your responsibilities Setting appropriate goals Setting appropriate goals Learning more effective time management Learning more effective time management Stopping procrastination Stopping procrastination Establishing priorities Establishing priorities Managing distractions Managing distractions Keeping motivated Keeping motivated Internal and external rewards Internal and external rewards

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5 Self Appraisal Understand your position in the University Understand your position in the University Know your responsibilities Know your responsibilities Evaluate skills, knowledge, and abilities for your current position Evaluate skills, knowledge, and abilities for your current position Improvements in the work place Improvements in the work place Coming soon: Job Family Compass Coming soon: Job Family Compass

6 “If you don’t know where you’re going, you’ll end up somewhere else.” “If you don’t know where you’re going, you’ll end up somewhere else.” - Yogi Berra - Yogi Berra

7 Seven Goals for Lehigh Lehigh Culture and Style Lehigh Culture and Style Academic Quality Academic Quality Undergraduate Education Undergraduate Education Research, Graduate Education and Life-Long Learning Research, Graduate Education and Life-Long Learning Visibility and Economic Leadership Visibility and Economic Leadership Alumni Relations and Development Alumni Relations and Development Innovation in Resources Innovation in Resources

8 Why don’t people set goals? Can be hard work Can be hard work Don’t know how Don’t know how Fear of Failure Fear of Failure Fear of Success Fear of Success

9 Defining Your Goals Identity Values GOALS Outcome

10 Exercise #1 Write down TWO possible professional goals for yourself. Write down TWO possible professional goals for yourself.

11 S.M.A.R.T. Goals S = Specific S = Specific M = Measurable M = Measurable A = Attainable A = Attainable R = Realistic/Rewarding R = Realistic/Rewarding T = Time-based T = Time-based

12 Example S.M.A.R.T. Goal SPECIFIC: Describe your goal in exact terms. It will have a greater chance of being accomplished. Example of general goal: Inform students of flu shots. Example of specific goal: Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30 th deadline for publication.

13 Example S.M.A.R.T. Goal MEASURABLE: Establish concrete criteria for evaluating performance. This is important so you know when you have reached your goal. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30 th deadline for publication. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30 th deadline for publication.

14 Example S.M.A.R.T. Goal ATTAINABLE: Make sure the goal you set is something that can reasonably be done. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30 th deadline for publication. “Yes” or “No” ?

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16 Example S.M.A.R.T. Goal REALISTIC / REWARDING: You should decide if the goal is something that can be accomplished. Also, you should believe your goal is worth the effort. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30 th deadline for publication.

17 Example S.M.A.R.T. Goal TIME-BASED: Set a timeframe for the goal. Putting an end point on the goal gives a clear target to work towards. Write an article for the school paper to publicize the availability of flu shots in order to increase student body utilization by 10% over last year. The article will be completed by the November 30 th deadline for publication.

18 Think Big Picture “The difference between a good coach and an average coach is knowing what you want and knowing what the end is supposed to look like… If a coach doesn’t know what the end is supposed to look like, he won’t know it when he sees it.” - Vince Lombardi Jr. - Vince Lombardi Jr.

19 Exercise #2 Write down ONE professional S.M.A.R.T goal. Write down ONE professional S.M.A.R.T goal.

20 Exercise #3 Goal Implementation Worksheet Goal Implementation Worksheet

21 Time Management Time Management

22 “Those who make the worse use of their time most complain of it’s shortness.” - Jean De La Bruyere - Jean De La Bruyere

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24 Facts & Figures By Dr. Donald E. Wetmore A little planning will save a lot of doing. A little planning will save a lot of doing. The average person uses 13 different methods to control & manage their time. The average person uses 13 different methods to control & manage their time. Over the last 20 years, working time has increased by 15% and leisure time has decreased by 33%. Over the last 20 years, working time has increased by 15% and leisure time has decreased by 33%. 70% of professionals use a “to do” list on a regular basis. 70% of professionals use a “to do” list on a regular basis.

25 Facts & Figures (cont.) By Dr. Donald E. Wetmore Only 20% of the average workday is spent on “crucial” things. Only 20% of the average workday is spent on “crucial” things. A person with a messy desk spends, on average, 1.5 hours per day looking for things or being distracted by it. A person with a messy desk spends, on average, 1.5 hours per day looking for things or being distracted by it. The average worker gets interrupted every 8 minutes. The average worker gets interrupted every 8 minutes.

26 Facts & Figures (cont.) By Dr. Donald E. Wetmore The average worker sends and receives 190 messages per day. The average worker sends and receives 190 messages per day. 75% of American workers complain that they are tired. 75% of American workers complain that they are tired. It almost always takes twice as long to complete a task as what we originally thought it would. It almost always takes twice as long to complete a task as what we originally thought it would. A project tends to expand with the time allocated for it. A project tends to expand with the time allocated for it.

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28 Time Management Think “Self Management” instead. Think “Self Management” instead. Make TIME your ally. Make TIME your ally. Do you know where your time goes? Do you know where your time goes? Try a 1 week log of your time to see where it typically goes. Try a 1 week log of your time to see where it typically goes. Use weekly or daily schedules. Use weekly or daily schedules. Regularly ask yourself “What is the best use of my time right now?” Regularly ask yourself “What is the best use of my time right now?”

29 Stop Procrastinating! “One more day won’t make a difference. It can wait until tomorrow.” “One more day won’t make a difference. It can wait until tomorrow.” “It won’t matter if I’m a few minutes late. No one else will be on time.” “It won’t matter if I’m a few minutes late. No one else will be on time.” “I work best under pressure.” “I work best under pressure.” “I’ll just check my first.” “I’ll just check my first.” “I just can’t seem to get it started.” “I just can’t seem to get it started.”

30 Procrastination We put off doing things because we don’t sense enough pain for not doing it or enough pleasure to do it. Do you tend to procrastinate on only some tasks or on practically everything?

31 Conquering Procrastination Tips by Julie Morgenstern Trust your instincts. Trust your instincts. Focus on your goal. Focus on your goal. Do a different step. Do a different step. Break down overwhelming tasks. Break down overwhelming tasks. Combine miserable with enjoyable tasks. Combine miserable with enjoyable tasks. Give yourself a time limit. Give yourself a time limit. Impose your own deadline. Impose your own deadline. Adopt a catchphrase. Adopt a catchphrase.

32 Conquering Procrastination Additional Tips Recognize when you are procrastinating. Recognize when you are procrastinating. Break the inertia. Break the inertia. Don’t sabotage yourself. Don’t sabotage yourself. Reward your non-procrastinating behavior. Reward your non-procrastinating behavior.

33 Establishing Priorities Where is it important for you to invest your time? Where is it important for you to invest your time? Determine what needs to be done. Determine what needs to be done. Decide on the order in which to do the tasks. Decide on the order in which to do the tasks. Example #1: Urgent vs. Important (Stephen Covey). Example #1: Urgent vs. Important (Stephen Covey). Example #2: Assign “A,” “B,” or “C” to each task (Alan Lakein). Example #2: Assign “A,” “B,” or “C” to each task (Alan Lakein).

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35 Exercise #4 Your “To Do” List

36 “Concentrate all your thoughts on the task at hand. The sun’s rays do not burn until brought to a focus.” - Alexander Graham Bell - Alexander Graham Bell

37 Managing Distractions Avoid being pulled in many different directions (i.e. reacting to interruptions instantly). Avoid being pulled in many different directions (i.e. reacting to interruptions instantly). Only 20% of interruptions are true emergencies (Morgenstern, 2004). Only 20% of interruptions are true emergencies (Morgenstern, 2004). Don’t schedule yourself so tightly that you have no room for any interruptions. Don’t schedule yourself so tightly that you have no room for any interruptions.

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39 Reduce Interruptions Let people know when you will be unavailable. Let people know when you will be unavailable. Let voice mail take calls when you are busy. Let voice mail take calls when you are busy. Schedule time to read and respond to . Schedule time to read and respond to . Turn off your instant message function. Turn off your instant message function. Schedule regular meeting times for communication. Schedule regular meeting times for communication. See the “Strategies for Overcoming Common Time-Wasters” handout. See the “Strategies for Overcoming Common Time-Wasters” handout.

40 Stay Motivated Motivation is affected by positive rewards resulting from a specific action. Motivation is affected by positive rewards resulting from a specific action. Common motivators: fear, incentives, positive change, and personal needs. Common motivators: fear, incentives, positive change, and personal needs. Motivation does not come naturally. How do you learn or develop internal motivation? Motivation does not come naturally. How do you learn or develop internal motivation?

41 Internal Motivation Internal Motivation Welcome changes. Welcome changes. Take pride in your achievements. Take pride in your achievements. Visualize success. Visualize success. Be flexible. Be flexible. Become an optimist. Become an optimist.

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43 “Control your thoughts. Remember, you become what you think about most of the time. Be sure that you are thinking and talking about the things you want rather than the things you don’t want.” - Brian Tracy

44 Internal Rewards Fulfillment Fulfillment Satisfaction Satisfaction Enjoyment Enjoyment Happiness Happiness Self-esteem Self-esteem

45 External Rewards Cash-based Cash-based Benefits / “Perks” Benefits / “Perks” Career Opportunities Career Opportunities Professional Development Professional Development

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47 Your EAP is just a telephone call away Your EAP is just a telephone call away A counselor is available to talk with you at any time. A counselor is available to talk with you at any time. Referrals to local Employee Assistance Professionals Referrals to local Employee Assistance Professionals

48 The Employee Assistance Service Is.... Confidential Confidential Available 24 Hours a Day Available 24 Hours a Day Available to You at No Charge Available to You at No Charge Available to You and Your Immediate Family Members Available to You and Your Immediate Family Members


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