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Hospital Management System SARA Infotech (P) Ltd. Bombay, India.

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Presentation on theme: "Hospital Management System SARA Infotech (P) Ltd. Bombay, India."— Presentation transcript:

1 Hospital Management System SARA Infotech (P) Ltd. Bombay, India.

2  Reservation and In-Patient Admission  Out_Patient Registration  Patient Care  Pharmacy Control  Operation Theatre Scheduling  Medical Record History  Patient Billing and Insurance processing  Kitchen Management  Finance and Administration  Purchase Management  Payroll  Human Resources Management  Facilities Management Modules

3  Reservation of a Room and Bed  Admission of In-Patient  Assignment of Room and Bed  Transfer of patient from one room and bed to another room and bed  Pending Discharges  Discharge of a patient  De Reservation of Room and Bed  Cleaning of Room and Bed  Transfer of Patient Profile to medical history In Patient Registration

4  Registration of Out Patient  Treatment of Out Patient  Transfer of patient’s visit record to medical history Out Patient Registration

5  Tests to be performed for a patient  Results of test performed  Special care required/provided  Medicines to the patient  Reactions of various medicines on patient  Allergies on the patient Patient Care

6  Define various generic drugs and their brand names  Define various interaction of various drugs  Define inventory control policy of various drugs  Purchase requisition for Drugs and other medical supplies  Receipt of drugs and other supply from vendors Pharmacy Control

7  Inspection of various drugs and supply  Issue of drugs and other supplies to patient of various department  Scrap the obsolete drugs and other supplies  Stock Taking  List of items below reorder level What This Means  Operation Theatre Scheduling  Operations to be carried out  Availability of operation theatre  Availability of doctors, anesthirlogist and other required for operation  Operation theatre scheduling Pharmacy Control (Cont.)

8  Maintain detail patient database including his biological information and parental information  Assign medical history to a patient  Maintain medical history of each patient, for each visit Medical Record History

9  Define rates of Room,Bed, Various tests and other services provided to the patient as per their category.  Automatic Billing for various services, provided to the patients  Doctors/Consultant charges for the patient  Insurance of the patient  Bifurcation of the bill payable by the patient And Insurance company separately Patient Billing and insurance processing

10  Define various types of meals e.g. low calories, regular, high protein etc.  Calculation of various type of meal to be prepared  Define bill of material for each type of meal.  Procure various eatable items  Maintaining stock of different eatables  Supply meal as per the requirement of patient Kitchen Management

11  Account codes & account groupings  Details of Banks of the company  Purchase bills  Sales invoices  Receipts from customers  Payments to suppliers  Journal vouchers  Bank to Bank transactions or Bank to Cash transactions  View / print payments to be made  Approve payments Finance and Administration

12  Print payment vouchers  Print cheques  Hole payment for an invoice or for vendor  Compare budgeted expenditure with actual expenses  TDS rates for various types of bills  Debit & credit notes  Post transactions to General Ledger  Perform period end, monthly and yearly processing Finance and Administration (Cont.)

13  Display / print customers outstanding  Display / print vendors outstanding  Print day books  Print General Ledger  Print trial balance  Consolidate account of various division Finance and Administration (Cont.)

14  Maintain vendor details  Purchase agreements with vendors  Payment terms for vendors  % tolerance for short/excess supply  Purchase requisitions  Check requisition against budget  Approve purchase requisition  Reject purchase requisition  Maintain price list of vendors  Create & maintain purchase orders Purchase Management

15  Record vendor’s acceptance for purchase orders  Hold purchase orders  Amendment of purchase orders  Cancel purchase orders  Close purchase orders  Receipt of goods  Inspection of goods  Return sub-quality goods  Reject goods  On-line review of Vendor details /  status of requisition / purchase order.  Print various reports Purchase Management

16  Employee Data Maintenance  Monthly Payslip Generation  Attendance & leave Management  Overtime  Income - Tax  Bonus  Superannuation  Gratuity  Loan Administration  Provident Fund Payroll

17  ORGANISATION STRUCTURE  RECRUITMENT & SELECTION  PERFORMANCE APPRAISAL  INCREMENTS & PROMOTIONS  TRAINING  DEPUTATION/TOUR  DISCIPLINARY ACTIONS  PERKS NOT A PART OF PAYROLL  SEPARATION / RETIREMENT HUMAN RESOURCES DEVELOPMENT

18  Employee Short Name  Employee first name  Employee last name  Employee middle name  Employee Title  Employee name in local language  Employee category  Employee grade  Employee cost centre The Employee Data Base

19  Employee Department  Employee section  Employee date of birth,Country,City  Employee sex  Employee marital status  Spouse name  Spouse working or not  Employee marriage anniversary date  Marriage registered or not  No of children  No of children studying The Employee Data Base(Cont.)

20  Religion, caste  Mother tongue  Blood group  Employee gross family income  Employee Passport Details  Employee Date of Joining,Probation Date  Confirmation Date Leaving Date  Employee Income Tax Number  Employee social security No  Mode of Payment,Bank Account No  Employee salary currency and Paid Currency The Employee Data Base(Cont.)

21  Basic salary  Employee ticket no  Type of worker  Retirement Date  Last Employer Name The Employee Data Base(Cont.)

22  Pay slips  Bank Statement  Social Security  Overtime Report  Diligence Awards  Birth Days in next month  Income Tax Statement  GL entry for Financial Accounting Reports

23  Posts,Location,Category,Grade,Reporting To  # Post sanctioned,filled,Vacant  Skills,Experience Required for a post  Requirement of manpower of a particular skill/experience  Availability of manpower of a particular skill/experience  Allocation of manpower to post/project Organization Structure

24  Vacancy to fill a post  Advertisement  Inform Recruitement Agency  Receipt of CV  Interview/Test  Selection  Salary fitment  Offer Letter  Joining  Induction Training Recruitment & Selection

25  KRA  Strength,Weakness,Opportunities  Training Needs  Recommendations for Increments/Promotion Performance Appraisal

26  Salary fitment  Burden on Company for Promotions/Increments Increments & Promotions

27  Training Needs  Training Programs  Training Schedules  Training Infrastructure  Faculty  Training Cost  Feedback  Training Budget/Utilization Training

28  Plan for Tour  Advance Pending  Advance  Tour Voucher  Payment/Refund Deputation/Tour

29  Incidence  Enquiry Committee’s Findings  Enquiry Committee’s Recommendations  Disciplinary Actions Taken Disciplinary Actions

30  Perk for an employee  Budget/Actual Perks not a part of Payroll

31  Retirement  Resignation  Death  Disappear  VRS Separation


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