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Macros/VBA Project Modules and Creating Add-Ins on the Toolbar

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Presentation on theme: "Macros/VBA Project Modules and Creating Add-Ins on the Toolbar"— Presentation transcript:

1 Macros/VBA Project Modules and Creating Add-Ins on the Toolbar
Using PowerPoint 2010 By Linda Carrillo, SPSSOD Technical Liaison 09/26/12 Begin Trans – This presentation will go through the steps to create a VBA project module using Macro in Powerpoint It will also create an Add-In to execute that function with ease.

2 Changing Macro Security
First open a new PPT(X) and change the Macro security: File>Options>Trust Center>Trust Center Settings>Check Trust Access>OK>OK I have selected the Trust access to the VBA project object model, however I’m not sure if that generates an Enable window to appear later or not. Originally I did not have this selected and it worked just fine.

3 Save the VBA code Put the VBA code (with auto open) in a text file and save it. This will take out any spaces and you can copy and paste with ease. The VBA code must have an auto open code so that each time you opened Powerpoint the Add-in will be an option.

4 Getting to Macros VBA Project Modules
Select Alt+F11>Insert Tab>Module There is no need to bring in the Developer Tab Alt-F11 takes you right to the window you need.

5 Insert the VBA Code and Debug it.
Paste VBA Code> Debug> Compile VBA Project> Your code might need some debugging. For some reason mine added an enter in the middle of a line code causing it to fail. Debug> Compile VBA highlights the error and turns it red so you can easily correct it.

6 Yes – to Macro Free Presentation
File>Save PPT(X) You might get a Save File as a Macro-free presentation window. Just answer Yes. This might happen when saving your PPT. File>Save PPAM

7 Show Hidden Files If you don’t already have hidden files turned off do so: My Computer> Tools> Folder Options> View> check show hidden files, folders, and drives> OK Remember to switch it back when you are done. Most UST computers have some systems files, folders, and drives hidden so the user won’t inadvertently delete them. You will need to show them to move your PPAM to a trusted location.

8 Move the PPAM Move PPAM to trusted location: C drive> users> username> AppData> Roaming> Microsoft> AddIns

9 File> Options> AddIns> under Manage select PowerPoint Add-in> GO
This step will make the Add-Ins tab appear as an option.

10 Select Add New and see that the PPAM is checked> Close.
This step will make the button you want to execute appear as an option.

11 New Add-In Tab Select the new Add-Ins Tab in PPT(X) and select the new button you just created. Here you can see the Add-In Tab and the button which executes the VBA project. This one was copied from the internet and the originator selected a little pig #52 as the icon. He also chose to say his name when you hoover over the icon. When I changed the name the code stopped working, so we’ll have to live with it for now.

12 Output File Name Give the Output file a name>OK
(Example: ElijaNotes092612) It’s good to add the date so when you make changes to the presentation you know which Notes you have.

13 If you get a message that says your Macro Security needs to change, most likely your code has an error and you’ll need to start over. This is a very unfortunate message to get. The debugging didn’t catch whatever made it fail and unfortunately you will have to delete all PPT(X)’s and PPAM files and start over looking carefully at the VBA code.

14 If you get a message that says it Couldn’t create the file, most likely you needed to save the ppt(x) and try again. Just forgot to save the presentation.

15 Save the TXT It generates a txt file, save it, and print it.
Or you can copy and paste the content to a word document to format differently. Success! It worked! Don’t forget to save it.

16 Enable Macros Windows You might get a enable window when trying to work with old PPT(X)’s. Answer Yes. You will only have to do it once with each old PPT(X). Unfortunately, we get this message and I’m not sure if selecting the Trust the VBA in the Macro Security settings in the reason. Since it works, I didn’t want to risk changing it and having to start all over. You only have to do it once for each old presentation.

What ever you do, do NOT delete the PPT(X) with the VBA project module attached. Put it someplace in a folder titled DO NOT DELETE. If you delete this PPT(X) the Add-in will not work for future presentations. The only time you should delete the PPT(X) that has the code is if you got that message that said you need to change your Macro Security, most likely there was something wrong with the VBA code the debugging didn’t catch. Only then will you delete the PPT(X) with the code and all PPAM’s and start over. – End Trans

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