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© Paradigm Publishing Inc. WORD FORMATTING WITH SPECIAL FEATURES Section 4.

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Presentation on theme: "© Paradigm Publishing Inc. WORD FORMATTING WITH SPECIAL FEATURES Section 4."— Presentation transcript:

1 © Paradigm Publishing Inc. WORD FORMATTING WITH SPECIAL FEATURES Section 4

2 © Paradigm Publishing Inc. Links to Activities Skills Create and modify WordArt text Create a drop cap Insert a text box and draw a text box Insert and modify shapes Use SmartArt to create organizational charts and diagrams Create, format, and modify tables

3 © Paradigm Publishing Inc. Links to Activities Skills Insert one file into another Insert a continuous section break Create and modify columns Save a document as a single file Web page Insert a hyperlink Merge letters and envelopes

4 © Paradigm Publishing Inc. Links to Activities Creating and Modifying WordArt Text Open FCTHASpecials.docx then save as WordS4-01. Complete a spelling and grammar check. To apply a theme click Page Layout, Themes, then select Flow. ACTIVITY 4.1

5 © Paradigm Publishing Inc. Links to Activities Creating and Modifying WordArt Text Delete HAWAIIAN SPECIALS. Position insertion point at beginning of document then click Insert tab. To insert WordArt, click WordArt, then click fourth option from left in third row (WordArt style 16). In Edit WordArt Text box, type Hawaiian Specials then click OK. ACTIVITY 4.1

6 © Paradigm Publishing Inc. Links to Activities Creating and Modifying WordArt Text To increase WordArt text height move pointer over bottom middle sizing handle until pointer becomes an arrow. Hold down left mouse button, drag down one-half inch and release. In WordArt Tools Format tab, click Shape Width box, type 5.5, then press Enter. ACTIVITY 4.1

7 © Paradigm Publishing Inc. Links to Activities Creating and Modifying WordArt Text Click Position, then click Position in Top Center with Square Text Wrapping in With Text Wrapping. Click Text Wrapping then click Top and Bottom. ACTIVITY 4.1

8 © Paradigm Publishing Inc. Links to Activities Creating and Modifying WordArt Text In WordArt Tools Format tab, click Shape Outline arrow, then click yellow color. Click Shadow Effects in Shadow Effects group then click Shadow Style 20. Click outside WordArt area to deselect. ACTIVITY 4.1

9 © Paradigm Publishing Inc. Links to Activities Creating and Modifying WordArt Text Apply Heading 2 style to the following heads: White Sands Charters, Air Adventures, Deep Sea Submarines, Snorkeling Fantasies, and Bicycle Safari. Press Ctrl + A to select entire document then to change font color to blue click Home tab, Font Color, and blue. Save WordS4-01.docx. ACTIVITY 4.1

10 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Open WordS4-01.docx, position insertion point in White Sands Charters, click Border arrow in Home tab, then click Borders and Shading. Select single line in Style section, click down-pointing arrow in Color box and select blue. ACTIVITY 4.2

11 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Click bottom of diagram in Preview section. Click OK to close Borders and Shading box. Use Repeat command (F4) to apply same border to remaining heads. ACTIVITY 4.2

12 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Select four lines of indented text in Air Adventures, click Decrease Indent in Paragraph group, then click Bullets. Select indented text in Deep Sea Submarines, click Decrease Indent, then click Bullets. Select indented text in Bicycle Safari, click Decrease Indent, then click Bullets. ACTIVITY 4.2

13 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Move insertion point to beginning of Sail below White Sands Charters then click Insert tab. Click Drop Cap button in Text group then click Dropped. Click anywhere on first page to deselect S. ACTIVITY 4.2

14 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes To insert a text box on first page, click Text Box button in Insert Tab, then click Cubicles Quote. In text box type: Sign up today for your Hawaiian adventure and enjoy spectacular beaches, fly over untouched areas, journey through Hawaii’s natural undersea world, and snorkel in beautiful, out-of-the-way bays. ACTIVITY 4.2

15 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Select text, click Home tab, then change font size to 10 and color to purple. Select text box to position and size box as shown. ACTIVITY 4.2

16 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Press Ctrl + End to move insertion point to end of document then press Enter twice. Click Insert tab then click Shapes. Click Bevel shape in Basic Shapes. ACTIVITY 4.2

17 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Position pointer below text at 0.5-inch mark on ruler, hold down left mouse button, drag down and right until banner is 5 inches wide and 1.5 inches tall, then release mouse button. ACTIVITY 4.2

18 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes To apply a shape style click More in Shape Styles in Drawing Tools Format tab then click Diagonal Gradient - Access 1. Select measurement in height box, type 1.5, then press Enter. Select measurement in width box, type 5, then press Enter. ACTIVITY 4.2

19 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes To draw a text box inside shape click Insert tab, Text Box button, and Draw Text Box in drop-down list. Position crosshairs inside banner then drag to create a text box. ACTIVITY 4.2

20 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Click Shape Fill in Text Box Styles group, then click No Fill. Click Shape Outline button, then click No Outline. ACTIVITY 4.2

21 © Paradigm Publishing Inc. Links to Activities Creating Drop Caps and Text Boxes; Drawing Shapes Click Home tab, change font size to 14 and color to purple. Click Bold, click Italic, click Center then type Sign up today for your Hawaiian adventure! Press Ctrl + Home to move insertion point to beginning of document. Save, print, and close WordS4-01.docx. ACTIVITY 4.2

22 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create an Organizational Chart Open FCTStructure.docx and save as WordS4-02. Move insertion point a double space below ORGANIZATIONAL CHART then create chart shown. ACTIVITY 4.3

23 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create an Organizational Chart Click Insert tab and SmartArt button. In Choose a SmartArt Graphic box, click Hierarchy and double-click Organization Chart. To close Type your text here window click Text Pane button. To delete one box in chart, click border of box in lower right corner to select it then press Delete. ACTIVITY 4.3

24 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create an Organizational Chart Select bottom right box, click Add Shape arrow then click Add Shape Below. Click [Text] in top box, type Terry Blessing, press Enter, then type President. Type remaining text as shown. ACTIVITY 4.3

25 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create an Organizational Chart Click More button in SmartArt Styles group then click Inset. Click Change Colors, then click Colorful Range - Accent Colors 3 to 4. ACTIVITY 4.3

26 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create an Organizational Chart Click SmartArt Tools Format tab. Click tab at left side of diagram border, then use mouse to select text in Type your text here. Click Change Shape then click rounded rectangle shape in Rectangles section. ACTIVITY 4.3

27 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create an Organizational Chart Click Shape Outline, then click dark blue color. Click Size button, then click up arrow to change Height to 4" and Width to 6.5". Click outside chart to deselect it. Save WordS4-02.docx. ACTIVITY 4.3

28 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create a Diagram Open WordS4-02.docx, press Ctrl + End to move insertion point below TRAVEL SERVICES on second page. Click Insert tab then click SmartArt. In Choose a SmartArt Graphic box, click Cycle, then double-click Radial Cycle diagram. ACTIVITY 4.4

29 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create a Diagram If Type your text here window does not display, click Text Pane. With insertion point after first bullet in Type your text here window, type Travel and Reservation Services. Click [Text] after first indented bullet, then type Cruise Packages. Enter remaining text as shown. ACTIVITY 4.4

30 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create a Diagram Click More button in SmartArt Styles group, then click Inset in 3-D section. Click Change Colors, then click Colorful Range - Accent Colors 4 to 5. ACTIVITY 4.4

31 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create a Diagram Click SmartArt Tools Format tab. Use mouse to select text in Type your text here window. Click once on Larger button in Shapes group to increase size of diagram circles. Click Shape Outline arrow in Shape Styles group then click dark blue. ACTIVITY 4.4

32 © Paradigm Publishing Inc. Links to Activities Using SmartArt to Create a Diagram Click Size then click up arrow to change Height to 4" and Width to 6.5". Click outside chart to deselect it. Save, print, then close WordS4-02.docx. ACTIVITY 4.4

33 © Paradigm Publishing Inc. Links to Activities Creating and Modifying a Table Open FCTIslandFlights.docx then save as WordS4-03. Press Ctrl + End to move insertion point to end of document. Click Insert tab then click Table button. Drag mouse pointer down until number above grid is 3  6 then click mouse button. ACTIVITY 4.5

34 © Paradigm Publishing Inc. Links to Activities Creating and Modifying a Table Type text in cells as shown: –Use Tab to move insertion point to next cell or Shift + Tab to move to previous cell. –In second column do not press Enter to end a line. ACTIVITY 4.5

35 © Paradigm Publishing Inc. Links to Activities Creating and Modifying a Table –Do not press Tab after typing in last cell. –To move insertion point to different cells in table, use mouse to click on desired cell. –Press Shift + Tab to select incorrect text in cell, then type correct text. ACTIVITY 4.5

36 © Paradigm Publishing Inc. Links to Activities Creating and Modifying a Table To add First Choice Travel discount prices to table, position insertion point in Price cell, click Table Tools Layout tab, then click Insert Right button. Click in top cell of new column, type FCT then press Down Arrow key. Type money amounts in remaining cells as shown. ACTIVITY 4.5

37 © Paradigm Publishing Inc. Links to Activities Creating and Modifying a Table To delete Special Circle Island row, click anywhere in Special Circle Island, click Table Tools Layout tab, click Delete in Rows & Columns group, then click Delete Rows. To insert a row above Adventure, click anywhere in Adventure, then click Insert Above button in Rows & Columns group. With new top row selected, to merge cells click Merge Cells button. ACTIVITY 4.5

38 © Paradigm Publishing Inc. Links to Activities Creating and Modifying a Table Type MAUI FLIGHTS in top row. To select all cells in table click table move handle in upper left corner of table. Click Home, change font to Constantia, font size to 12, then click outside table to deselect it. Save Word S4-03.docx. ACTIVITY 4.5

39 © Paradigm Publishing Inc. Links to Activities Changing the Table Layout Open Word S4-03.docx, click in top cell containing MAUI FLIGHTS, click Table Tools Layout tab, then click up-pointing arrow at right of Table Row Height box until 0.4" displays. Click Insert Left in Table Tools Layout tab. With cells in new column selected, click Merge Cells. ACTIVITY 4.6

40 © Paradigm Publishing Inc. Links to Activities Changing the Table Layout Type Hawaiian Adventures in new cell then click Text Direction in Alignment group twice. Click Align Center to change horizontal and vertical alignment of text in cell to center. ACTIVITY 4.6

41 © Paradigm Publishing Inc. Links to Activities Changing the Table Layout Position mouse pointer on gridline between first and second columns until pointer turns into double- headed arrow. Hold down left mouse button, drag left until table column marker displays at 0.5-inch mark on ruler, then release mouse. ACTIVITY 4.6

42 © Paradigm Publishing Inc. Links to Activities Changing the Table Layout Position mouse pointer on gridline between fourth and fifth columns until pointer turns into double- headed arrow. Drag left until table column marker displays at 5.5-inch mark on ruler. Drag gridline between third and fourth columns to left until table column marker displays at 4.5-inch mark on ruler. Drag gridline between second and third columns right until table column marker displays at 2.25-inch mark on ruler. ACTIVITY 4.6

43 © Paradigm Publishing Inc. Links to Activities Changing the Table Layout Click anywhere in MAUI FLIGHTS then click Align Center in Table Tools Layout tab. Select cells containing Adventure, Destination, Price, and FCT, click Align Center then press Ctrl + B to apply bold. Select all cells containing prices then click Align Top Center. Click outside table to deselect cells. Save WordS4-03.docx. ACTIVITY 4.6

44 © Paradigm Publishing Inc. Links to Activities Selecting Cells with the Keyboard Tab to select next cell’s contents Shift + tab to select preceding cell’s content Alt + 5 (on keypad with Num Lock off) to select entire table Hold Shift key then press an arrow key to select adjacent cells. Position insertion point in top cell of column, hold down shift key, and press Down Arrow key until column is selected.

45 © Paradigm Publishing Inc. Links to Activities Changing the Table Design Open WordS4-03.docx, select MAUI FLIGHTS, click Home tab then change font size to 16 and bold. Select Hawaiian Adventures, change font size to 14, then make bold and italic. ACTIVITY 4.7

46 © Paradigm Publishing Inc. Links to Activities Changing the Table Design Click in table then click Table Tools Design. Click More button then click Medium Shading 1 - Accent 5. To experiment with another style, click More in Table Styles group then click Medium Shading 1 - Accent 1. ACTIVITY 4.7

47 © Paradigm Publishing Inc. Links to Activities Changing the Table Design To change format, click Banded Rows in Table Style Options to remove check mark, click Banded Columns to add check mark, click Header Row and First Column to remove check marks. Save and print WordS4-03.docx. ACTIVITY 4.7

48 © Paradigm Publishing Inc. Links to Activities Changing the Table Design Select Table Tools Design tab and click in a table cell, then click Header Row and First Column to insert check marks. Click Banded Columns to remove check mark and click Banded Rows to insert check mark. Click More in Table Styles group, click Colorful List - Accent 3. Save, print, and close WordS4-03.docx. ACTIVITY 4.7

49 © Paradigm Publishing Inc. Links to Activities Inserting a File and Section Break; Creating and Modifying Newspaper Columns Open FCTPA03.docx and save as WordS4-04. Press Ctrl + End then click Insert tab. Insert a document by clicking Object arrow then Text from File. At Insert File box, navigate to WordS4 folder and double-click FCTPAActivities.docx. Select inserted text and change font to Constantia. ACTIVITY 4.8

50 © Paradigm Publishing Inc. Links to Activities Inserting a File and Section Break; Creating and Modifying Newspaper Columns Apply Heading 1 style to FACT SHEET— PETERSBURG, ALASKA; apply Heading 2 style to remaining headings in document. Move insertion point to beginning of first paragraph, click Page Layout tab, then click Breaks in Page Setup. In Breaks drop-down list, click Continuous in Section Breaks. ACTIVITY 4.8

51 © Paradigm Publishing Inc. Links to Activities Inserting a File and Section Break; Creating and Modifying Newspaper Columns Click Draft in View section of Status bar. With insertion point below section break, to format text below section break, click Columns and click Three. ACTIVITY 4.8

52 © Paradigm Publishing Inc. Links to Activities Inserting a File and Section Break; Creating and Modifying Newspaper Columns To customize columns, click Columns then click More Columns at drop-down list. In Columns box, click Two in Presets section. To increase space between columns click up-pointing arrow at right of Spacing option until 0.7˝ displays. Check mark should appear in Equal column width. Click Line between option to insert a check mark then click OK to close. ACTIVITY 4.8

53 © Paradigm Publishing Inc. Links to Activities Inserting a File and Section Break; Creating and Modifying Newspaper Columns Insert page numbering that prints at bottom of page. Press Ctrl + End to move to end of document, to balance columns click Page Layout tab, click Breaks, then click Continuous. Save and print WordS4-04.docx. ACTIVITY 4.8

54 © Paradigm Publishing Inc. Links to Activities Saving a Document as a Web Page; Creating a Hyperlink Open WordS4-04.docx, to save as a Web page click Office button and Save As. Click down-pointing arrow at right side of Save as type box, then click Single File Web Page (*.mht; *.mhtml). Click Save. ACTIVITY 4.9

55 © Paradigm Publishing Inc. Links to Activities Saving a Document as a Web Page; Creating a Hyperlink To apply page background color click Page Layout tab, Page Color, and select light blue. Press Ctrl + End to move insertion point to end of document, press Enter once then type Additional Information. Select Additional Information. ACTIVITY 4.9

56 © Paradigm Publishing Inc. Links to Activities Saving a Document as a Web Page; Creating a Hyperlink To insert a hyperlink click Insert tab then click Hyperlink. At Insert Hyperlink box, click down-pointing arrow at right of Look in, go to WordS4 folder, then double- click FCTPA01.docx. ACTIVITY 4.9

57 © Paradigm Publishing Inc. Links to Activities Saving a Document as a Web Page; Creating a Hyperlink Press Ctrl + End, press Enter, then type Alaska Division of Tourism. To create a hyperlink select Alaska Division of Tourism then click Hyperlink. At Insert Hyperlink box, type in Address box, then click OK. To display document information on Petersburg hold down Ctrl then click Additional Information hyperlink. ACTIVITY 4.9

58 © Paradigm Publishing Inc. Links to Activities Saving a Document as a Web Page; Creating a Hyperlink Read document and close. Connect to the Internet, to connect to Alaska tourism site hold down Ctrl and click Alaska Division of Tourism hyperlink. At Alaska Division of Tourism Web page, click any hyperlinks, when finished click File and Close. Save, print, and close WordS4-04.mht. ACTIVITY 4.9

59 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes At blank document screen, click Mailings tab, click Select Recipients then select Type New List. Click Customize columns. At Customize Address List, click Company Name and click Delete. Click Yes when asked if you are sure you want to delete. Repeat steps to delete fields: Address Line 2, Country or Region, Home Phone, Work Phone, and Address. ACTIVITY 4.10

60 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes Click Add. At Add Field box, type Membership then click OK. Click Add, type Discount then click OK. Click OK to close Customize Address List. At New Address List box, position insertion point in Title field, type Mrs. then press Tab. ACTIVITY 4.10 Membership

61 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes Continue typing text in specified fields as shown, then click OK. At Save Address List box, navigate to WordS4 folder, click in File name box, type WordS4DS then press Enter. ACTIVITY 4.10

62 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes Open FCTCruiseLetter.docx and save as WordS4MD. Click Mailings tab, click Select Recipients then click Use Existing List. At Select Data Source box, navigate to WordS4 folder then double-click on WordS4DS.mdb. ACTIVITY 4.10

63 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes Move insertion point a double space above first paragraph of text, click Address Block in Write & Insert Fields group. Click OK in Insert Address Block box. Press Enter twice then click Greeting Line. ACTIVITY 4.10

64 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes At Insert Greeting Line box, click down-pointing arrow at right side of option box containing comma then click colon. Click OK to close. ACTIVITY 4.10

65 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes Move insertion point to end of first paragraph, type With your, press spacebar, then to insert Membership field click Insert Merge Field arrow and Membership. Press spacebar and type membership, you will receive an additional. Press spacebar, click Insert Merge Field and click Discount. Press spacebar, type discount, and a period. Click Save on Quick Access toolbar. ACTIVITY 4.10

66 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes To merge letter with records in data source click Finish & Merge in Mailings tab then Edit Individual Documents. At Merge to New Document box, click OK. Save merged letters in normal manner and name it WordS4MergedDocs. Print and close WordsS4MergedDocs.docx. Save and close WordS4MD.docx. ACTIVITY 4.10

67 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes To prepare envelopes for four letters click Mailings tab, click Start Mail Merge and select Envelopes. At Envelope Options box click OK. ACTIVITY 4.10

68 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes Click Select Recipients then click Use Existing List. At Select Data Source box, go to WordS4 folder then double-click WordS4DS.mdb. Click location in envelope document window where client's name and address will appear. Click Address Block then click OK at Insert Address Block box. ACTIVITY 4.10

69 © Paradigm Publishing Inc. Links to Activities Merging Documents and Envelopes Click Finish & Merge then click Edit Individual Documents. At Merge to New Document box click OK. Save merged envelopes document as WordS4MergedEnvs, print and close. Close envelope main document without saving. ACTIVITY 4.10


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