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How can Microsoft Word 2007 help you write a business letter? Word 2007 ® Business and Personal Communication.

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Presentation on theme: "How can Microsoft Word 2007 help you write a business letter? Word 2007 ® Business and Personal Communication."— Presentation transcript:

1 How can Microsoft Word 2007 help you write a business letter? Word 2007 ® Business and Personal Communication

2 Lesson 3: Use Word Tools Microsoft Word 2007 features can help you master advanced editing skills and create business and personal business letters.

3 How can I create a business letter? How can I cut, paste, and copy text? How can I print an envelope? How can I use templates? What vocabulary words should I review? Lesson 3: Use Word Tools View This Presentation to Answer the Following Questions:

4 A business letter is a formal document written by people who work for a business or organization. Lesson 3: Use Word Tools Companies use business letters for many reasons, such as to pass along information or to gather market data.

5 Businesses and organizations send professional business letters that their customers can immediately identify. Lesson 3: Use Word Tools

6 An effective business letter should contain… A letterhead that contains the company’s contact information. Today’s date. The recipient’s name and address, also known as the inside address.

7 Lesson 3: Use Word Tools An effective business letter should also contain… A salutation, or greeting. The body. A closing. The sender’s name and job title.

8 A personal business letter is a letter written by an individual to a business or organization. Lesson 3: Use Word Tools

9 Use a personal business letter format when the letter represents only yourself and not a particular business or organization. Personal business letter

10 Both types of business letters use the block style format because they are easy to key and have a clean, organized look. Lesson 3: Use Word Tools Business letter

11 In block style formatting, the lines of the letter align at the left margin. Lesson 3: Use Word Tools The body of the letter has 1.15 pt. line spacing, 10 pt. paragraph spacing, a 2” top margin, and 1” side and bottom margins.

12 Academic Skills Check What are the main parts of a business letter? Answer: Letterhead Today’s date Inside address Salutation The body Closing Sender’s name and job title Lesson 3: Use Word Tools

13 Academic Skills Check What is the difference between a business and a personal business letter? Answer: The main difference between a business and a personal business letter is that a personal business letter represents an individual rather than a company or organization and does not use letterhead. Lesson 3: Use Word Tools

14 Academic Skills Check Which style format do business letters follow? Answer: Business letters follow the block style format. Lesson 3: Use Word Tools

15 To move text from one location to another in a business letter, use Cut and Paste. Lesson 3: Use Word Tools When you cut text, it is removed from the document. The text that you most recently cut is stored on the Clipboard.

16 You can then paste the cut content elsewhere in your letter. Lesson 3: Use Word Tools Determine where the pasted text will go by moving the mouse and clicking to create an insertion point.

17 Sometimes you may want the same text to appear more than once in your letter. Copied text Lesson 3: Use Word Tools To save time, you can copy text from one location.

18 After you copy text from one location, you can paste it in another. Lesson 3: Use Word Tools Pasted text You can avoid errors by copying and pasting addresses, names, and phone numbers within a document.

19 Any time you cut or copy text, that text is stored on the Word Clipboard. Lesson 3: Use Word Tools The Word Clipboard stores only one item at a time. As soon as you cut or copy another item, the previous item is replaced. Text stored on the Clipboard Cut or copied text

20 Lesson 3: Use Word Tools Unlike the Word Clipboard, the Office Clipboard can store up to 24 separate cut or copied items. Use the Office Clipboard when you want to store and reuse several words, phrases, or paragraphs.

21 To print an envelope, use the Envelopes and Labels dialog box. Lesson 3: Use Word Tools Or, you can key an different address directly into the address box. You can create an envelope automatically using the address in your letter.

22 Key the return address into the Return address box. Click the Print button to print the envelope. Lesson 3: Use Word Tools

23 You can use templates to help you create many types of documents. Lesson 3: Use Word Tools A template is guide that contains formatting instructions for a particular document.

24 Lesson 3: Use Word Tools Use templates to create many types of common documents, including… Professional business letters Memos Personal business letters

25 Where is cut or copied text stored in Word? Tech Check Answers include: Cut or copied text is stored on the Clipboard. Lesson 3: Use Word Tools

26 How do you create an envelope automatically using an address in a letter? Tech Check Answer: To create an envelope automatically using an address in a letter, use the Envelopes and Labels dialog box. Lesson 3: Use Word Tools

27 Which Word tool can you use to help you create a professional business letter? Tech Check Answer: You can use Word templates to create a professional business letter. Lesson 3: Use Word Tools

28 business letter A formal document written by people who work for a business or organization. Vocabulary Review Lesson 3: Use Word Tools

29 cut To select and remove text, usually for the purpose of pasting somewhere else in a document or application. Vocabulary Review Lesson 3: Use Word Tools

30 paste To place previously cut or copied text into a document. Vocabulary Review Lesson 3: Use Word Tools

31 copy To select and reproduce text somewhere else in a document or application. Vocabulary Review Lesson 3: Use Word Tools

32 Clipboard A place where cut or copied text is stored so that it can be copied into a document in the future. Vocabulary Review Lesson 3: Use Word Tools

33 template A guide that contains the formatting of a particular type of document, workbook, or presentation. Vocabulary Review Lesson 3: Use Word Tools

34 content control A specific text field in a document. Vocabulary Review Lesson 3: Use Word Tools


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