Presentation on theme: " Officer Paper Work- Sept 30 11:59p Printing Cards- Sept 15 & Oct15// Feb 1& March 1 Spring Expo Fair- Jan 18 11-3pm, MU Ballroom Spring Large."— Presentation transcript:
Officer Paper Work- Sept 30 11:59p Printing Cards- Sept 15 & Oct15// Feb 1& March 1 Spring Expo Fair- Jan 18 11-3pm, MU Ballroom Spring Large Group Jan 26 th, MU Ballroom Advisor Paperwork: Due Feb 15 th 11:59p Community Service: April 27th Anything that is turned into the SAO/CSO or asked for reservation PLEASE ALLOW TIME FOR PROCESSING!
Executive Commissioner of the Congress of Student Organizations Lauren Wilvers CSO Commission Members Student Activities Office Staff Amy Graff Drew Espeseth Front Desk Helpers
Congress of Student Organizations Leadership umbrella that serves for student organizations. CSO Commissioner and Members Student organization resource and advocate. SAO Staff
Undergraduates must be enrolled in 9 credits Graduates must be enrolled in 6 credits All must have a minimum 2.0 GPA & have no conduct issues with the university. By not completing CSO Paperwork, this will also make you ineligible for a leadership role.
ALL paperwork on OrgSync By enrolling you complete the required paperwork. Checked 1 time yearly [Due Sept 30, 11:59p]
Join Organizations 1.Login to ndsu.orgsync.com 2.Select “Join an Org” 3.Join your organizations 4.Click their Profile to learn more and request to Join! 1.Go to ndsu.orgsync.com 2.Select “OrgSync” at the top 3.Authenication Login 4.Click Register at the bottom 5.Find NDSU 6.Complete Account Information 7.Complete Profile Information Join Organizations ALL Organizations are REQUIRED to enroll on OrgSync by Sept 30.
Boost your Status! Or just come to learn! Monday September 12 th, Century Theater: 9-9:30am 9:45-10:15 10:30-11 Wednesday September 14 th, Century Theater: 10-10:30am 10:45-11:15 11:30-Noon We advise you to bring your own laptop to follow along Questions: Email The Executive Commissioner of Technology, Chris Nelson ( email@example.com)
Enrollment on OrgSync Officer paperwork completed with enrollment One Large Group per Semester (Fall & Spring) Officer Roster Card Available in SAO/SG, Due each time new officers are elected. – Bright GREEN form Community Service Paperwork Completed with the Volunteer Network BSC, Link available on OrgSync, Due on Friday April 27th, 2011 Constitution (Renewed every 3 years) Check organization mailbox weekly
Bison Service Challenge Ginnie Organizations need to have two-thirds (2/3) of their club members volunteer a minimum of 2 hours Now watch me log the hours!!!
Leadership Lecture Series First session Thursday, September 22 Leadership style indicator Campus Calendar Submit events through form on OrgSync University Involvement Portfolio (UIP)
Enterprise- Fargo, ND Mail - 4453 W. Mail Avenue- (701)-492-9595 Fund Number: 63ND001 The minimum renting age is 18 years Please note- There is still Motorpool but still has restricted renting rules
Financial arm of Student Government Make recommendations to the Senate on how to distribute the SAF Ensure fairness & consistency Commission is bound by Finance Guidelines Available online on OrgSync Senate is NOT bound by Finance Guidelines
Tiered Budgeting System Three Different Tiers Tier 1 Athletics, Memorial Union, Student Government, Campus Attractions, Fine Arts, MAB Tier 2 Tier 3
Important services to the entire student body Continued and prominent existence for an extended period of time Athletics Campus Attractions Campus Rec/Intramurals Fine Arts Media Advisory Board Memorial Union Student Government
Tier II Must be recognized by CSO Must allow any student to be involved Must be in good CSO standing to receive a budget Tier III Must be recognized by CSO Have restrictions on who may be involved Only eligible for SP’s & RR’s
Tier I Budgets Allocated based on percentages outlined in the Student Government Code Tier II Budgets Allocated based on recommendations from the Finance Commission Can be found on OrgSync TORFF Fund Allocated to ensure funding for temporary orgs Contingency Fund Allocated to ensure funding for unforeseen Tier II groups Special Project Fund Allocated to ensure funding for projects/events that can serve the entire student body First come, first serve and based on merit
Standard expense budget One non-competitive conference for six people Travel Lodging Registration Additional requests
Standard expenses Funding for five least expensive away games and five home games Funding for a team and a half One level of dues Team dues only Practices No travel or lodging
Transportation Mileage determined using Mapquest Rates determined by Enterprise rates Vehicle Assignment Sedan – 4 passengers Minivan – 6 passengers Passenger Van – 12 passengers Truck – 4 passengers Air transportation is only recommended when travel per student exceeds $500/student
Lodging Lodging rate calculated from US General Services Administration If the location is not listed $77/night is used Rooms are allocated 4 people to a room with no regard to gender
Registration Fees Deductions will be taken out for food Dues Must be league approved One level, normally the lowest cost Practices Group must justify the practice No travel or lodging
Expenses for non-students (coaches) Food or drink Equipment that will not remain with group Insurance for any purpose Others can be found in Finance Guidelines
Be sure at attach all receipts! Receipts should show a $0 due and/or that you have paid in full. Our official means of communication: E- MAIL Your NDSU email address Process will be quicker this year
This is not a complete listing of all Finance Guidelines The Guidelines provide consistency and fairness to all organizations Please feel free to e-mail us or stop in the office!
Catering Grant – A Generous Donation $12,000 per year $150 per organization until funds are out Apply Early! – Consider your needs vs. other’s needs. Need at least 3 days to process with Union Dining Services. Must be used in the MU with reservations done before applying.
Temporary Organizations: 1 Hour Meeting Reservation 3 Flyers Full Status Organizations (Status 3+): 6 Hours of Meeting Reservation 1 Major Event per Semester 3 Flyers Eligible for catering grant. Probationary Status (Status 1-2): Restricted from any facility on campus Set up a one-on-one with the CSO Commission Any planned on or off campus events will be canceled
PLEASE ALLOW UP TO 72 HOURS for processing any reservation Any equipment that is needed for the MU East Patio goes through Facilities Management All info can be found on the Memorial Union’s homepage and/or the CSO Handbook
Very busy schedule! Reservations: Jeney Anderson (Jenery.Anderson@ndsu.edu) Please apply early and allow time for processing reservation BBF Vandalism Security has stepped up No sneaking in! Orgs won’t be able to reserve Fees will be charged
Aimee Sugden Executive Commissioner of Public Relations NDSU Memorial Union 128 Aimee.Sugden@ndsu.edu Office: (701) 231-7774
Send your email for Listservs: Listserv@ndsusg.com Messages in by 5pm the day you’d like them sent Guidelines CSO Status of: 5- Send up to 5 Listservs per semester 4- Up to 4 3- Up to 3 2, 1, or Probationary – None One Email a week
Use your organization Budget! Can be loaded with funds from your organization. May be used anywhere on campus. Graphics, Information Desk, Go Print Stations To request a card fill out a Printing Card Request form – Processed: Sept 15 & Oct 15 / Feb 1 & Mar 1 Allow 10 business days for completion
Be sure to be checking weekly!!!! Neglecting mailboxes will result in all your mail being forwarded to your advisor…
Update officer list with CSO: Complete Green Roster Card and submit to CSO Enroll on OrgSync – ndsu.orgsync.com Sign up for an OrgSync Training! Want to utilize printing card? Fill out a Printing Card Request and turn to CSO Refer to CSO Handbook on OrgSync, it has ALL the answers! Email ALL questions and information to: firstname.lastname@example.org