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CARVER’S POLICY GOVERNANCE MODEL Presented at the RCOC Board of Directors Meeting by Christian F. Dubia January 5, 2012.

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Presentation on theme: "CARVER’S POLICY GOVERNANCE MODEL Presented at the RCOC Board of Directors Meeting by Christian F. Dubia January 5, 2012."— Presentation transcript:

1 CARVER’S POLICY GOVERNANCE MODEL Presented at the RCOC Board of Directors Meeting by Christian F. Dubia January 5, 2012

2 Goals By the end of the training you will: Understand policy governance Understand policy governance Understand the purpose of a Board of Directors Understand the purpose of a Board of Directors Know who the Board of Directors represent Know who the Board of Directors represent Know who speaks for the Board of Directors Know who speaks for the Board of Directors Understand how the Board of Directors gets its job done Understand how the Board of Directors gets its job done

3 What Is Policy Governance? A set of ideas that make up a system that A set of ideas that make up a system that Defines the ENDS or goals to be met Defines the ENDS or goals to be met ENDS = Goals Empowers management to meet those ENDS with some rules about the MEANS or ways used to meet them Empowers management to meet those ENDS with some rules about the MEANS or ways used to meet them MEANS = Ways Monitors performance of management Monitors performance of management

4 How Do You Make Sure That Policy Governance Is Successful? Decide on the ENDS to be met Decide on the ENDS to be met Tell everyone the ENDS to be met Tell everyone the ENDS to be met Make it the Executive Director’s (ED) job to meet the ENDS Make it the Executive Director’s (ED) job to meet the ENDS Monitor the ED’s performance to make sure the job is getting done and the ENDS are being met Monitor the ED’s performance to make sure the job is getting done and the ENDS are being met

5 Why did RCOC pick the Carver Policy Governance Model? To maximize the likelihood of success of RCOC in meeting the goals described in the Lanterman Act.

6 What Is the Purpose of a Board of Directors? To represent and speak for the interests of the owners and to be accountable to such owners for whom the organization works.

7 Who are the Owners Represented by the RCOC Board of Directors? The “owners” are the entire community of Orange County and the citizens of the State of California The “owners” are the entire community of Orange County and the citizens of the State of California The board must understand and speak for the many views held by the entire community – not just one particular group The board must understand and speak for the many views held by the entire community – not just one particular group

8 The Board’s Purpose Is Not To: Be a part of staff Be a part of staff Say okay to anything that management wants Say okay to anything that management wants Closely watch over everything that management does Closely watch over everything that management does Get special things or be treated differently because you are a board member Get special things or be treated differently because you are a board member

9 The “Owners” the Board of Directors Represents Are Not: Individual Staff Individual Staff Individual Management Individual Management Individual Consumers Individual Consumers Individual Board Members Individual Board Members Individual Vendors Individual Vendors

10 Who Speaks for the Board of Directors? The “One Voice” principle The board as a group, and only as a group, speaks for the board The board as a group, and only as a group, speaks for the board The board can only speak when it passes an official motion at a board meeting The board can only speak when it passes an official motion at a board meeting Board decisions can only be changed by the board, not by individual board members Board decisions can only be changed by the board, not by individual board members

11 More About Who Can Speak For The Board Individual board members cannot speak for the board Individual board members cannot speak for the board Individual board members have no authority Individual board members have no authority Once the board has made a decision, all board members must respect it – even if they did not agree with the decision because Once the board has made a decision, all board members must respect it – even if they did not agree with the decision because the board speaks with ONE VOICE

12 How Does the Board Get Its Job Done? The board has total power and responsibility for getting its job done The board has total power and responsibility for getting its job done The board “works” for the owners – the citizens of Orange County and the State of California The board “works” for the owners – the citizens of Orange County and the State of California The board knows it’s getting its job done when the agency is successfully meeting its goals The board knows it’s getting its job done when the agency is successfully meeting its goals BUT, the board has to depend on management to do the work of the organization BUT, the board has to depend on management to do the work of the organization

13 More About How the Board Gets Its Job Done The Carver Model talks about “systematic delegation” The Carver Model talks about “systematic delegation” That means the board gives the ED the power and responsibility to get the job done for them To help the ED be successful the board has to: To help the ED be successful the board has to: Be clear about what it expects Be clear about what it expects Directly tell the ED what is expected Directly tell the ED what is expected Check to see whether its getting what it expects to get Check to see whether its getting what it expects to get

14 Even More About How the Board Gets Its Job Done The board sets policies that define the ENDS The board sets policies that define the ENDS The MEANS used to meet the ENDS is not important to the board as long as some general rules are followed The MEANS used to meet the ENDS is not important to the board as long as some general rules are followed Those general rules are written in the “Executive Limitations” policies. Those general rules are written in the “Executive Limitations” policies. Under the Carver Model the board’s job is not producing ends, but defining them Under the Carver Model the board’s job is not producing ends, but defining them

15 Review and Summary RCOC’s Board of Directors adopted the Carver Policy Governance Model 10+ years ago to maximize the likelihood of success of RCOC in meeting the goals described in the Lanterman Act. RCOC’s Board of Directors adopted the Carver Policy Governance Model 10+ years ago to maximize the likelihood of success of RCOC in meeting the goals described in the Lanterman Act. If the ENDS are met by the ED, the board’s responsibilities to the owners will have been met If the ENDS are met by the ED, the board’s responsibilities to the owners will have been met

16 More Review RCOC’s policies clearly define the ENDS to be met by the ED and state some general rules about they way the ED can do his job RCOC’s policies clearly define the ENDS to be met by the ED and state some general rules about they way the ED can do his job The board gives the ED the power and responsibility to meet the ENDS defined by the board. The board gives the ED the power and responsibility to meet the ENDS defined by the board. The board evaluates the ED’s performance to see how successful he is in meeting the ENDS The board evaluates the ED’s performance to see how successful he is in meeting the ENDS RCOC’s success or failure falls on the shoulders of the ED which is exactly where it should be. RCOC’s success or failure falls on the shoulders of the ED which is exactly where it should be.

17 Ending The RCOC Board of Directors does its job by defining success and making sure the ED is working toward meeting goals. The board is successful when it is doing what it should for the owners – the people who live in Orange County and in the State of California


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