Presentation on theme: "PIMS Basics: Who Reports What to Whom and How the Data is Used"— Presentation transcript:
1 PIMS Basics: Who Reports What to Whom and How the Data is Used Center for Data Quality and Information TechnologyPennsylvania Department of EducationMarch 16, 2011
2 Agenda PIMS Basics PIMS Benefits Who Reports What? PIMS Data Collection SummaryHow is the Data Used?Tools and Support Available to LEAsQ&AThank You!
3 PIMS BasicsPIMS is PDE’s student-level data collection and reporting systemDesigned to improve student achievement through more efficient and effective use of dataFirst implemented in SYPIMS collects 11 types of data (or data domains)…Student, Enrollment, Course, Groups and Programs, Career and Technical Education, Discipline, Special Education, Child Accounting, Staff, District, LocationAssessment data is also loaded directly from DRCAt various times per year from approximately 800 LEAs…500 School Districts, 119 Charter Schools, 29 Intermediate Units, 73 Career and Technical Schools (vo-techs), 34 Approved Private Schools, 24 Private Residential Rehab Institutions, 12 State-owned Juvenile Corrections and Special Programs Jointures
4 PIMS: One System, Many Collections CTEPre-codeStaffSafe SchoolsGrads and DropoutsChild AccountingStaffSpecial EducationCoursePIMS
5 PIMS BenefitsSimplified and standardized data collection process for LEAs and PDEStrengthened data integrity and improved data quality for LEAs and PDEAllowed PDE to retire 9 data collection systems to dateImproved state and federal reportingProvides enhanced analysis capabilities, including trend analysis on longitudinal data
6 Who Reports What? Depends on the data collection Refer to the user manual; contains details on who reports what and whenAt the beginning of each domain the user manual specifies which LEA types the domain applies to.The data collection details (timing, templates included, etc.) are defined in the beginning of the manual.
7 2010-11 PIMS Data Collection Summary Data Collection PeriodReporting WindowData Collection PurposeWho ReportsOctober 201010/1/2010 – 10/29/2010Enrollments, graduates and dropoutsSD, IU, CTC, CS, SJCI, PRRI, APSNovember 201011/15/2010 – 12/8/2010Pre-code for PSSA and PASA assessmentsDecember 201012/1/2010 – 12/10/2010Special EducationSD and IUJanuary 20111/4/2011 – 1/28/2011Professional StaffSD, IU, CTC, CS, SJCIFebruary 20112/1/2011 – 2/24/2011Highly Qualified/course
8 2010-11 PIMS Data Collection Summary (cont’d) Data Collection PeriodReporting WindowData Collection PurposeWho ReportsMarch 20113/9/2011 – 3/31/2011ACCESS for ELLs Demographic RefreshSD, IU, CTC, CS, SJCI, PRRI, and APSApril 20113/14/2011 – 4/15/2011PSSA/AYPSD, IU, CTC, CS, SJCI, PRRI, APSJune 20116/1/2011 – 6/30/2011Safe Schools, includes School Safety personnelSD, IU, CTC, CSSummer 20117/14/2011 – 9/13/2011Career Technical EducationCTCJuly 20117/15/2011 – 7/22/2011Special EducationSD and IUChild Accounting 20117/14/2011 – 9/30/2011SubsidySD, IU, CTC, CS, PRRI, APS
9 How is the Data Used? Federal reporting State reporting Highly Qualified TeacherCareer and Tech CAR reportsEDFacts reports (LEP, Safe Schools, etc.)Federal Directory of Designated Low-Income Schools (impacts eligibility for the Federal Teacher Loan Forgiveness Program)State reportingSchool SafetyStudent MobilityEnrollment ProjectionsPre-code for PSSA and PASAChild Accounting (drives subsidy)Input to AYP processIdentify Highly Qualified Teachers; compare results for high and low poverty schoolsCalculate the cohort-based graduation rateCalculate dropout ratesProvide aggregate data to the public
10 Tools Available to LEAs PIMS Web SiteData collection detailsACS report due datesWebinar scheduleUser manual, training and other useful documentsPIMS User ManualWho reportsWhat to submitWhen to submitTemplate and field detailsFAQ’sAccess Database for LEA’s that don’t have a commercial SIS
11 Support Available to LEAs TrainingSemi-annual web-based refresher training on PAsecureID, Data Manager and Cognos offeredMultiple trainings conducted during every collection window specific to the data collection emphasizing what to submit, by whom, how to submit, how to avoid common errors, data quality reports, FAQ’sFrequent (weekly or bi-weekly) PIMS Q&A sessions offeredRecordings of all trainings and Q&A sessions availablePIMS Help DeskQuestions/Issues (what to report, help with data submission errors, issues with ACS reports, questions on data definitions, etc.)or on-lineAn average of 1,100 help requests per month