Land Grant University FOOD SAFETY INTERNATIONAL AGRICULTURE
BUILDING A COMPREHENSIVE COLLECTION… COEs are responsible for building comprehensive collections But how do you know what a comprehensive collection is?
DEPOSITORY COLLECTIONS Often built over a long period of time Subject to wear and tear, theft, and previous collection policies COE documents may pre-date the library’s depository status Many documents collections are not cataloged
CENTER OF EXCELLENCE (COE) DATABASE Serves as a tool for analyzing the completeness of COE collection(s) and to identify gaps Also known as the Gap Analysis Tool “No historical federal government publications collection is 100% complete” Records for COE documents are uploaded to the database for comparison with other collections
BEFORE WE BECAME A CENTER OF EXCELLENCE… ‘Proof of concept’ collections Department of Education – South Carolina Canal Zone documents – University of Florida Works Progress Administration – University of Kentucky Our test collection—WPA Feasibility Workflow Compare holdings
CATALOGING THE WPA DOCUMENTS Cataloged ~400 WPA documents Fine tuned our workflow Cataloged paper copy Added link to digital copy if available Offered out the duplicates Added records to the COE database
Really cool documents! Great additions to our collection and catalog! WPA DOCUMENTS
A FEW MONTHS LATER… The University of Kentucky contacted us The COE Database/Gap Analysis Tool showed that we had 48 WPA documents that Kentucky did not Could Kentucky have them??
AFTER SOME DISCUSSION… We decided to make digital copies of the originals Give Kentucky the paper copy
SAMPLE DOCUMENTS OCLCTitleDate 8469385Factual guide on automobile parking for smaller cities1947 9994304 The United States housing act of 1937 and provisions of other laws and of executive documents1939 472578294Work: a journal of progress.1936 680132825What is the "American way"?1938 217292408 Accomplishment on projects operated by the Work Projects Administration, Tennessee.1940 6216183WPA replies to farm critics1936 570368654Foreman's handbook1937 630102962 Inventory. An appraisal of the results of the Works Progress Administration.1938 613872943Leisure-time leadership WPA recreation projects.1938 53339511Research work on projects of the Works Progress Administration1938
DETAILS The documents that we scanned were not appropriate for a separate digital collection at Auburn We uploaded the scans to the Internet Archive Documents more widely available Easy uploading process Cataloged the digital copies in OCLC Added records for the digital copies to our catalog
BENEFITS Kentucky has a more complete collection We have some great documents accessible through our catalog We have a way to share digital copies of other documents Digital copies are freely available through the Internet Archive