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“Stand up! Sit down! …Is this meeting an exercise class or what? Central Florida Chapter of SGMP Education Day ~ January 16, 2014 Presented by: Rob Coffman,

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Presentation on theme: "“Stand up! Sit down! …Is this meeting an exercise class or what? Central Florida Chapter of SGMP Education Day ~ January 16, 2014 Presented by: Rob Coffman,"— Presentation transcript:

1 “Stand up! Sit down! …Is this meeting an exercise class or what? Central Florida Chapter of SGMP Education Day ~ January 16, 2014 Presented by: Rob Coffman, CGMP SGMP National President

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3 Objectives  Review common pitfalls that make meetings a waste of time and unproductive  Learn (or Relearn) a few key components to make your meetings successful  Have some fun and share a few best practices

4 Common Meeting Pitfalls  Boring  Too Long  No direction, No objective(s)  The wrong players in attendance  Too many people  No accountability  “Why was I invited?”

5 Five Key Components of Successful Meetings  Is it Necessary?  Prep Work  Timing  Facilitation  Logistics

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7 Successful Meeting Components  #1 – Is it Necessary? Set the Objective Invite the right people Ensure the right people can attend Confirm attendance

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9 Successful Meeting Components  #2 – Prep Work Agenda - Sets Expectations Important Items First PP V. Verbal “update” Pre-Reads Need Data/Stats, brainstorming

10 Successful Meeting Components  #3 - Timing Proper time of day? Clearly define start and end time Start on time End on time Do NOT repeat discussion for late comers

11 Successful Meeting Components  #4 - Facilitation Stay focused Boss V. team member? Serious V. Jokester Positive Vibe Accountability –post meeting minutes/action items *Debrief the Meeting – Continuous Improvement –What was effective?/What was not effective?

12 Successful Meeting Components  #5 - Logistics Setting Matches Objectives  Boardroom V. Courtyard Picnic Table? Minimize distractions  Breakroom  Catering  Blackberries/Cell Phones  Windows? AV/IT – pre-checked

13 Five Key Components of Successful Meetings  Is it Necessary?  Prep Work  Timing  Facilitation  Logistics

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15 Thank You!

16 Contact Info: Rob Coffman, CGMP National President, SGMP P: 202.622.0210 E: robert.coffman@treasury.gov


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