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Orientation workshop for Accredited Institutes on e-Panchayat Mission Mode Project And Orientation to e-Governance In association with Ministry of Panchayati.

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Presentation on theme: "Orientation workshop for Accredited Institutes on e-Panchayat Mission Mode Project And Orientation to e-Governance In association with Ministry of Panchayati."— Presentation transcript:

1 Orientation workshop for Accredited Institutes on e-Panchayat Mission Mode Project And Orientation to e-Governance In association with Ministry of Panchayati Raj 8 th January 2015

2  In the 12 th Plan period, e-Panchayat has been dovetailed with the RGPSA.  States/UTs are required to build in their State/UT requirements for e-enablement of Gram Panchayats/Local Bodies in their State Plans.  MoPR provides guidance and support to States/UTs for the implementation of the project, including support on the software applications developed under e- Panchayat MMP.

3 11 web-based applications - core common functions of panchayats Promotes sharing of common data across applications - application integration Implements Single sign-on to access all applications Implements strong authentication mechanism and adheres to cyber security standards Provides SMS/ based notifications across all applications Provides Unicode based multi-lingual support Supports different browsers Supports UID Compliance Based on Open Source technologies Compliant with eGovernance Standards defined under NeGP Panchayat Enterprise Suite (PES)

4 Rural Local Bodies Urban Local Bodies Line Departments 1Local Government Directory Captures details of formation of local governments and assigns unique code  × 2Area Profiler Captures the geographic, demographic, Socio-economic and natural resources profile of urban and rural local governments. Could be used for planning purposes.  × 3PlanPlus Helps Planning units such as panchayats, urban local bodies and line departments in preparing Perspective, Annual, Action Plan  4PRIASoft Captures receipt & expenditure details through voucher entries and automatically generates cash book, registers, Utilization Certificates etc.  ×× 5ActionSoft Facilitates monitoring physical & financial progress of works taken up under Plan  6.National Asset Directory Maintains details of assets created/maintained; helps avoid duplication and provide for O&M  7.ServicePlus A dynamic metadata-based service delivery portal that captures the complete definition of a service and its grievance redressal policy and uses the same to dynamically enable electronic delivery of services and redressal of related grievances [5]  8.Social Audit and Meeting Management Details of statutory meetings held at ZP/BP/GP, requests for reports for social audit  ×× 9.Training Management Training portal to address training needs of stakeholders including citizens, their feedback, training material etc.  10.National Panchayat Portals Web site for each Panchayat to share information in public domain  × 11.GISA spatial layer to view all data generated by all applications on a GIS map 

5  4 PES Applications namely PRIASoft, PlanPlus, National Panchayat Portal and Local Governance Directory have been in use for over four years now.  6 Applications namely Area Profiler, ServicePlus, Asset Directory, ActionSoft, Social Audit and Trainings Management were launched in April,  Trainings on all applications are being provided by MoPR.  User Manuals, FAQs and Computer Based Tutorials are available online for all PES applications.  Demo websites are also available.  Queries and issues can be raised through 12x7 helpdesk and monitored through online tool.  All recent updates related to Ministry made available on its Facebook page (facebook.com/ministryofpanchayatiraj)

6  English versions of Computer Based Tutorials (CBTs) of all PES applications are available online on the respective portals.  For better understanding and adoptability of e- Panchayat, translation of these CBTs in regional languages is planned to be initiated.

7  PRIASoft: to facilitate compliance with C&AG prescribed performance grant conditions under 13th FC i.e. adoption of MAS for PRIs  States/UTs have issued GOs not many are currently maintaining their Physical Accounting Records in strict compliance with MAS guidelines (i.e. the 8 registers prescribed by MAS)  The vouchers of all schemes at Panchayat/Rural Local Body level are to be entered in PRIASoft.  Audit module soon to be made available for undertaking audits of Panchayat/Rural Local Govt. accounts  State level MAS Committee meetings should regularly be held to resolve issues of mapping of heads, etc.  States in discussion with the Local Fund Audit and State AG may also engage PRIASoft not only as a tool for monitoring of the accounting procedures but also to facilitate the regular audits. Panchayati Raj Institute Accounting Software (PRIASoft)

8 Features  C&AG Compliance- Complies with the 4-tier accounting classification system and reporting  Opening Balance – Facilitates each PRI to specify scheme-wise opening balance for the first financial year maintained under various Bank/ Treasury/Post Office accounts.  Double-Entry, Cash-Basis system of Accounting – Follows the Double-Entry system of book-keeping wherein both the credits and debits are recorded for a transaction  Work Case Record – Captures the details of the work, expenditure incurred on the work, advances given under a work etc.  Bank/Treasury/Post Office Reconciliation – Facilitates PRIs to reconcile the Cash Book generated by PRIASoft with the actual pass book maintained in Bank/Treasury/Post Office Panchayati Raj Institute Accounting Software (PRIASoft)

9 Features (Contd…)  Period End Procedures – Facilitates PRIs daily, month and year book closures  Inter-PRI Account Synchronization- Facilitates synchronization of accounts among the three tiers of Panchayats in State/UT,  Receivables / Payables – Allows PRIs to record details of funds to be received or paid  Reports- Generates number of MIS reports to enable monitoring at State and National level  Adaptability to variations across states- allows States to configure application to suit their local requirements  Citizen Interface –Reports for citizens to view inflows and outflows of PRIs, work-wise and scheme-wise budget and expenditures, revenue earning by Panchayats etc. up to voucher level Panchayati Raj Institute Accounting Software (PRIASoft)

10 PlanPlus  Strengthens participative decentralized planning  Accommodates customizable workflows to suit state specific requirements.  Workflow, leads to the generation of an Integrated District Plan if followed by all depts. Currently restricted to the BRGF districts utilizing BRGF fund only. PlanPlus Modules  Requirement Identification (Suggestions, Work and Project)  Resource Envelope (Scheme, Fund Allocation)  Plan Preparation ( Perspective, Draft & Action Plans)  Plan Approval (Technical Scrutiny, Administrative Approval, DPC Approval)  Reports

11 Features  Capturing of Wish list – Enables citizens and Plan Units to submit developmental needs and aspirations to the appropriate Planning Unit.  Shelf of Works- includes list of works that the planning unit proposes to take up in different plan years  Resource Envelope- Facilitates recording of Perspective, Expected and Budgetary allocation of funds from various Central and State government schemes and from own resources of plan units funding the developmental works for the particular plan year  Financial Convergence - Enables intelligent convergence of funds from different schemes for a work, thereby ensuring, on the one hand, that the available funds are utilized to the maximum possible extent and on the other hand, that important works are not abandoned for lack of funds PlanPlus

12 Features (Contd…)  Sectoral Convergence – Enables sectoral integration by stimulating planner to think in terms of end-to-end projects rather than in terms of isolated islands of work  Institutional Convergence - Facilitates institutional convergence among different planning units through the concept of shared works where one Planning Unit can collaborate with one or more planning units to obtain funds from them to execute a work  Workflow - Helps in capturing the state specific workflows of each type of Planning Unit, to automatically route the Plan through the approval process.  Plan Generation – Generates various views of the Plan including institutional, sectoral and scheme plan  Generation of District Plan - Facilitates the consolidation and integration of the plans of all planning units in the district including urban and rural local governments and district line departments to generate a consolidated District Plan PlanPlus

13 Features (Contd…)  Perspective, Annual Draft and Action plans  Extensibility – Can be easily extended to facilitate the preparation of state and central government plans  Graphical and GIS reports  Adaptability to the variations across states - allows easy configuration by States to suit their local requirements PlanPlus

14 National Panchayat Portal (NPP)  Portals of Panchayat/Rural Local Bodies being registered under NPP and content upload encouraged in these portals.  Versatile front-end for citizens and businesses to access information & services provided by the Panchayats on their devolved responsibilities.  A collective name given to all Panchayat websites created using web-based content management and content exchange framework that generates and maintains dynamic web sites Overall Progress in NPP  Over 2,32,000 dynamic websites created for Panchayat/Rural Local Body  30,000 of these websites seeing an active content upload

15 Features  Web presence for each Panchayat/Local Govt. in the country by dynamically generating a web site for each one of them  Facilitates easy management of content without writing a single line of code  Facilitates communication among PRIs, State and Centre through content transfer, Messaging Service  Source of information & services provided by the respective Panchayat.  Can be used to generate and maintain web sites for Urban Local Bodies, Districts, State Departments and Central Departments National Panchayat Portal (NPP)

16 Local Government Directory (LGD)  Unique codes have been defined for Panchayat/Rural Local Body or equivalent Rural Local Bodies of all States/UTs.  LGD to be kept updated with details of all Panchayat/Rural Local Body.  Correlating villages with GPs – provides base to the GIS application for boundary  Objective:- To maintain up-to-date list of  Revenue entities (districts/sub-districts/villages),  Local Government Bodies (Panchayats, Municipalities and traditional bodies) and their wards,  Organizational structure of Central, State and Local Governments,  Reporting hierarchy within the government organizations and parliamentary and assembly constituencies and their relationship with one another

17 Features  Local Government/Panchayat Setup - Each state can define the local government (panchayat, urban local bodies and traditional bodies) setup that is applicable in the State  Unique Codes – Generates unique codes for each local government body (Panchayat, urban body or traditional body), Revenue entities, Departments, Designations, Wards etc. In compliance with eGovernance Standards under NeGP (Metadata and Data Standards for Person Identification and Land Region Codification). Adopted by all other modules of PES  Government Orders/Notifications –Facilitates user departments to generate Govt. Orders on formation/re-organization of local government bodies.  Versioning –Change in a local body or revenue entity, either in the constitution or in name, generates new version. LGD Version management helps in recording and usage of history by user and applications

18 Features (Contd…)  Conversion of Local Bodies – Conversion of local bodies from one type to another  Download Directory – Content downloadable in HTML, PDF, spread sheet, CSV and XML  Maps of Local Government Bodies/Panchayats – Facilitates the user departments to upload GIS maps of each entity; also can be configured to point to the GIS server  Constituencies and Wards – Local body wise wards list as well as Parliament and Assembly Constituencies and their mapping  Departments and Organizations- Captures both the organizational as well as reporting hierarchy of central, state and local governments and the organizations associated with them

19  To monitor and keep record of the progress of the works being undertaken as part of the finally approved plans (Action Plan) of various ULB, RLB and Line departments as available in PlanPlus(http://planningOnline.gov.in).(http://planningOnline.gov.in)  It facilitates proper recording of the Financial and Physical progress of the works.  It will act as a tool to support the monitoring of the status and the expenditure incurred in works undertaken under various central and state schemes by various governments.  Features of ActionSoft:-  Works in collaboration with PlanPlus (http://Planningonline.gov.in)(http://Planningonline.gov.in)  Captures the work execution flow  Facilitates decentralized reporting of progress of work execution  Converges and keeps track of the flow of funds from different sources during implementation  Converges the rural and urban plan units to report the physical and financial progress of works  Brings about total transparency in the reporting of physical and financial progress ActionSoft

20  To provide an electronic delivery for all the services provided by The Government to The citizen.  The Government of India, State Governments and Local Governments are providing various services to benefit the citizens at Centre, State or Local level primarily Government to Citizen (G2C) and Government to Business (G2B).  The services provided are either demand driven or mandated by the legislation.  The services provided by Government can be categorized as:  Regulatory, Statutory, Developmental, Consumer Utility Service. Service Plus

21 Features Facilitates Government:-  In defining services under categories viz. Regulatory, Statutory, benefit-oriented and Utility.  In quick, efficient and transparent delivery of services to citizens and in efficient monitoring of service delivery  To address immediate attention to delays in each step of service delivery through auto- escalation so that overall SLA of the service is met  To make official transactions more secure through the use of digital signatures (optional)  In defining its Grievance Redressal Policy as per the State’s Service Delivery Act in terms of provisions for designated officers, appellate authorities and duration for grievance redressal etc.  In defining its kiosk policy in terms of the role and charges of kiosks  To advertise for kiosk operators and approve them based on pre-defined selection criteria

22 Features (Contd…) Facilitates Citizen  To query the system on his or her entitlement to various services across the country  To register and define his or her profile and also manage a repository of all enclosures  By providing easy access to application form with detailed checklist and instructions for filling up the same  To apply for a service online  By sending proactive alerts on the launch of new services based on registered profile and by providing frequent updates over and SMS on the status of the submitted application  By obviating the need to submit the same documentation again and again to the Government for same or different services  To access all types of services through a single portal  By providing an integrated online grievance submission and redressal facility  By providing voice/icon based interfaces for illiterate service seekers

23 Features (Contd…) Facilitates Kiosk Operators  To apply against advertisements for kiosk operator services  Provide services to citizens using secure user credentials  Manage financial transactions with the Government Technical features  Integration with payment gateways  Output Certificates with 2D bar codes  Digital Signatures for officials  UID compliant  Simple and User Friendly  Facilitates Transparency  SMS/ Based Alerts/Notification  Strong Authentication Mechanism  Multilingual Support using UNICODE  Based on Open Source technologies  Supports Internet Explorer, Mozilla Firefox, Google Chrome  Is web-based and available 24X7

24 Features (Contd…) General Features  Service Management – The system allows you to create/define new services ; can be viewed, modified, deleted or the status can be changed (define, freeze, activate, deactivate, disable)  Service customization– by service units based on their local needs  Master Data Entry– Each state can define its own masters for various data e.g. caste, sub- caste, minority category, educational status, economic status, physical status, land-holding status etc. These masters can be edited, viewed or deleted.  Citizen Registration– Find a service, list of services based on the entitlement, apply for a service, track status of an application, extend feedback, lodge grievance  Kiosk Operator Registration –apply for services on behalf of citizen, manage finances  Third-party Software application integration –Can interoperate and exchange data with other software packages and use it during workflow process

25  To address the training management need of the organizations that are working for State Panchayati Raj Departments/Local Government Department.  To capture the Training Demands of the Elected Representatives and Functionaries and in preparing their training calendars.  Facilitates Organizations in process follow-up.  Allows Resource Persons and Training Agencies to register.  Used by the Training Organizations, Training Agencies, Elected Panchayat/Rural Local Body representatives, Panchayat/Rural Local Body Official, Resource persons and citizens.  Attempts to automate all the processes involved in training management. Training Management Portal (TMP)

26 Features Training Requests –register training requests Preparation of Training Calendar –through a collaborative process Training Resources – Facilitates creating and maintaining Training Resources like Venues and Resource Persons Generation of Invitation Letters/Training Participation Certificates – Facilitates in the design Training Process Scheduler –Facilitates in defining the steps/tasks to be followed for conducting trainings and time lines to complete these steps.. Feedback capturing and analysis - Can design feedback forms and capture the feedback Register as Resource Person/ Training Agency – Any individual/agency, willing to work as resource person/trainer can register with the portal. Publications and Content Management –Upload publications. Any citizen can upload useful content; moderated by state nodal agency before publishing in public domain

27 Social Audit and Meetings Management (SAMM) A generic application to facilitate the process of meeting and auditing 1. Social Audit -Auditing of various schemes by Social Auditor and Social Audit Facilitator and submission of audit report. SAMM aims to understand, measure, verify work under different schemes done by the Panchayat/Rural Local Body and further improve social performance of respective Panchayat/Rural Local Body 2. Meeting Management -Management of meetings at Panchayat/Rural Local Body level to enable transparent and user friendly flow of system.

28 National Asset Directory (NAD)  A repository of various assets created/ controlled/ maintained by RLBs/ULBs/Line Departments and assign a code to each asset for its unique identification leading to effective utilization of the assets. Features:  Captures the details of an asset.  Generates reports related to list of assets, upgradation, maintenance, earnings and disposal  Generates a unique ID for identification of Assets  Captures details of transfer and receipt of assets among entities  Interoperates with other PES applications so as to avoid duplication of data entry for the end users.

29 AreaProfiler  Panchayat Profile- Facilitates maintaining brief description of local government, connectivity, neighboring local bodies, places of tourist interest, boarding and lodge details etc  Family Register- Management of Family Register village wise and migration details  Election and Elected Representatives- Details of election and elected representatives  Functionaries Details- Details of various functionaries working with the local government  Standing Committee- Facilitate smooth synchronization of various standing committee functional at local government and its member details  BSLLD Data Set- Facilitates MoSPI for maintaining yearly database  Reports- Reports can be generated in Excel & PDF formats and are also available to the users through

30 Geographic Information System (GIS)  Asset mapping of Panchayats/Local Govts.  Use GIS for comprehensive planning  Web based tools for PRIs: To assist in decentralized planning, governance, increase outreach to the citizens, data dissemination and capacity building, Integration of planning tools under e-Panchayat with GIS database (e.g. GIS based Implementation & Monitoring)  Integration of data from 10 PES applications with ISRO and/or NIC database like Space based Information System for De-Centralized Planning  Ensure relevant adoption and use of GIS in core applications  Training of the PRI functionaries to use the GIS tool for Planning and Monitoring of works.

31  NOFN to provide high bandwidth OFC connectivity to all Panchayats/Rural Local Bodies by  States/Uts advised to take urgent action for developing/implementing IT applications to realize full potential of the connectivity to be provided through the NOFN.  States/Uts to identify the services that can be delivered through Panchayats/Rural Local Bodies; the States’ preparedness for rollout of Govt-to-Citizen (G2C) services and the plan of action for delivering services electronically. National Optical Fibre Network (NOFN)

32 Trainings on PES Applications  2 Master Trainers per PES application per district.  MoPR has circulated a training plan to all States/UTs with training dates proposed for all States/UTs.  These Master Trainers should be used to further train the Panchayat functionaries at ZP, BP and GP level.  States/UTs to ensure participation of trainees in these trainings as high absenteeism has been observed in many cases.

33 Programme Management Units (PMU)  PMUs at States and District levels for rollout of e-Panchayat MMP.  The funds for continued PMU support could be accounted for in the State Plans submitted under RGPSA.

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