Presentation on theme: "Diversity in Government Meeting Planning: It’s EVERYWHERE Presented by Lisa Weiss Silverman, MA, CGMP Education and Training Manager A Gilmer Institute."— Presentation transcript:
Diversity in Government Meeting Planning: It’s EVERYWHERE Presented by Lisa Weiss Silverman, MA, CGMP Education and Training Manager A Gilmer Institute of Learning Presentation
Major Areas of Diversity Awareness Religion Gender Ability Lifestyle Age Race Class
Where Diversity Comes Into Play Date Selection RFP Site Selection Budgets Marketing BEOs Programming On-site Logistics Program Evaluations
Date Selection Look at major calendars Look at days before and after major holidays Consider school breaks Weekends/breakfasts Busy season
RFP When are you sending it? When is it due? Who is receiving it? Smaller venues (if an option) Women and minority owned venues Geographic diversity Accessible rooms Food options Language used in RFP
Site Selection Ease of accessibility Option of family restroom Staff diversity Safe space Audio amplifiers TTY phone number Nightlife vs. quiet Bilingual/translators
Money Registration costs Travel costs Cost of city Bellhops Valet parking Dress code Auctions Bookstores Schwag (promotional materials) Outings
Marketing Name of event Large print Mail versus Diversity in photos Sponsors Charities Incentives Social media
BEOs Kosher/Hallal Avoid pork and shellfish Look for symbols Vegetarian options Ethnic menus Regional menus Food allergies Room set up
Programming Speaker selection Entertainment Physical activities Nametags, designations Decorations Kids activities Inclusive language Partner Guardian Family Registration hours Social media Facebook Twitter Podcasts Programs for extroverts and introverts Color contrast
On-site Logistics Gender neutral language Staffing S/he Medical staff Amplification devices Interpreter Protocol Large print handouts
Program Evaluations Access Timeline for completion Large print
Next Steps What will you do with this information? What questions do you have for me? What questions do you have for each other? What questions do you have for your planning teams in your home offices?
Thank you for participating! You have earned one educational contact hour through your participation in this session.