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Diversity in Government Meeting Planning: It’s EVERYWHERE Presented by Lisa Weiss Silverman, MA, CGMP Education and Training Manager A Gilmer Institute.

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Presentation on theme: "Diversity in Government Meeting Planning: It’s EVERYWHERE Presented by Lisa Weiss Silverman, MA, CGMP Education and Training Manager A Gilmer Institute."— Presentation transcript:

1 Diversity in Government Meeting Planning: It’s EVERYWHERE Presented by Lisa Weiss Silverman, MA, CGMP Education and Training Manager A Gilmer Institute of Learning Presentation

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3 Major Areas of Diversity Awareness  Religion  Gender  Ability  Lifestyle  Age  Race  Class

4 Where Diversity Comes Into Play  Date Selection  RFP  Site Selection  Budgets  Marketing  BEOs  Programming  On-site Logistics  Program Evaluations

5 Date Selection  Look at major calendars  Look at days before and after major holidays  Consider school breaks  Weekends/breakfasts  Busy season

6 RFP  When are you sending it? When is it due?  Who is receiving it?  Smaller venues (if an option)  Women and minority owned venues  Geographic diversity  Accessible rooms  Food options  Language used in RFP

7 Site Selection  Ease of accessibility  Option of family restroom  Staff diversity  Safe space  Audio amplifiers  TTY phone number  Nightlife vs. quiet  Bilingual/translators

8 Money  Registration costs  Travel costs  Cost of city  Bellhops  Valet parking  Dress code  Auctions  Bookstores  Schwag (promotional materials)  Outings

9 Marketing  Name of event  Large print  Mail versus  Diversity in photos  Sponsors  Charities  Incentives  Social media

10 BEOs  Kosher/Hallal  Avoid pork and shellfish  Look for symbols  Vegetarian options  Ethnic menus  Regional menus  Food allergies  Room set up

11 Programming  Speaker selection  Entertainment  Physical activities  Nametags, designations  Decorations  Kids activities  Inclusive language  Partner  Guardian  Family  Registration hours  Social media  Facebook  Twitter  Podcasts  Programs for extroverts and introverts  Color contrast

12 On-site Logistics  Gender neutral language  Staffing  S/he  Medical staff  Amplification devices  Interpreter  Protocol  Large print handouts

13 Program Evaluations  Access  Timeline for completion  Large print

14 Next Steps  What will you do with this information?  What questions do you have for me?  What questions do you have for each other?  What questions do you have for your planning teams in your home offices?

15 Thank you for participating! You have earned one educational contact hour through your participation in this session.


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