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Aqueduct Website Author Simple, quick website editing for everyone Presentation available at www.twu.ca/website/author.

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Presentation on theme: "Aqueduct Website Author Simple, quick website editing for everyone Presentation available at www.twu.ca/website/author."— Presentation transcript:

1 Aqueduct Website Author Simple, quick website editing for everyone Presentation available at www.twu.ca/website/author

2 About the Presenter  Orion Ifland  2003 TWU B.Sc. (Computing Science)  Work for Student Life and with SST  Live in Winnipeg (telecommute)  Working with www.twu.ca since 2002  Working on the web since 1995

3 Audience  TWU Employees: Staff and Faculty  Students & Alumni (need special permission)  Contractors (need special permission)  Today’s Audience  Academics, ACTS, Admissions, Enrolment Services, Financial Aid, Grad Studies, Housing/Conferences, IT/SST, Student Life, UComm

4 Audience – Survey results Photos Formatting Future Advances Security Trends Migration Basics Aqueduct History

5 Audience – Survey results Photos Formatting Future Advances Security Trends Migration Basics Aqueduct History DemoQ & ASlides ? :10:30:40:60

6 Aqueduct Website Author Part of the Aqueduct infrastructure Aqueduct Platform Packages Records, Reports, and Tools Website Author Career Wellness Other packages include: Admissions, Athletics, Billing, Finance, Financial Aid, Housing, Human Resources, IT, Ministries, Project Management, Registration, and Writing Centre.

7 Significant Advances  Streamlined administration = more access to staff, faculty, and students  Simplification and speed improvements  Multiple file uploader; much easier to work with photos  Better browser support (bookmarks, tabs, windows, etc.)  Dramatically improved templating  A strong foundation with a bright future

8 Browser Support  Website Author, on www.twu.ca, supports any modern browser for viewing pages  On the backend, Website Author Supports editing as follows: Firefox (best) Internet Explorer Version 7 Internet Explorer Version 6 (or lower)

9 The Building Blocks  Folders – containers / organization  Pages – written content  Assets – supporting content (pictures, PDFs, videos, etc.)  Shortcuts – navigation

10 The Building Blocks Folders Pages Shortcut Asset

11 The Building Blocks Folders Page http://www.twu.ca/website/author/ default.html Shortcut http://www.twu.ca/website/author/try-it

12 Two Screens Tutorials Admin folders www.twu.ca

13 Two Screens Folder “tree” Current folder Web address

14 Edit panel

15 Access Permissions Grey folders indicate “no access” List of people/groups with access

16 Access Permissions Type a name here and select from the popup list Yellow folders indicate “access allowed” for you

17 Access Permissions Delegation of access – Once a person has access to a folder, that person can also grant access to others IT / UComm Department Admin

18 Demo  Security  Delegating Edit permissions  Photos  Photo Album  Adding a photo from a different folder  Formatting  Cleaning up Word or old pages  Advanced formatting with CSS

19 Expectations and Policy  What to put up?  Real question: What’s in your mandate?  Staff/Faculty info (bios, contact info, etc.)  News  Department-specific content  When in doubt, ask – direct report, etc.  Who’s in charge?  Each department gets their own section  UComm helps with branding; IT with technology

20 Expectations and Policy  What not to put up?  Copyrighted images or other material (unless you have everyone’s consent) – instead, just link to it on the web (if available)  Pages or files that are generally not oriented for the web - don’t use your site as a “shared folder”  Highly sensitive or private information – even with password protection, there’s a possibility that it might be incorrectly exposed

21 Expectations and Policy  What not to put up?  Duplicate information – don’t recreate information that’s already on the site – use links to send people to the other areas  Style suggestions  Write for skim readers – be concise, use headings  Full Style Guide coming soon from UComm

22 Organization  High Level: we’re moving toward being more divisionally/departmentally oriented  Division (big) > Department (medium) > Topics (small) > Pages  Examples:  Student Life > Community Life > International Programs > International Week  Academics > FPSPA > Music > Choir > Concerts  Enrolment > Services > Important Dates

23 Organization  Organizing your site  Start by writing a few pages. When those pages get big, make a folder and split up the page into several pages and put them in the folder.  Generally, you should have no more than 10 pages in a folder. If there are more, divide them into more folders around a topic.

24 Visitor Stats  Multi-year trends hard to determine due to changing measurements  Unique Visitors  Last 30 days: 48,000 (120,000 visits)  Last 12 months: 375,000 (1.2 million visits)  “Hits”  Last 30 days: 440,000  Last 12 months: 3.9 million

25 Management Trends  More pages Pages 1996 2007 9000 (~180x) ~50 1000+ pages/mo

26 Management Trends  More pages  More editors and distribution of work Editors 1996 2007 ~180 ~2 200

27 Management Trends  More pages  More editors and distribution of work  More frequent (and wider-reaching) redesigns 19962007 v1 v2 v3 v4 v5 v6 v7 20002004

28 Management Trends  More pages  More editors and distribution of work  More frequent (and wider-reaching) redesigns  More up-to-date content Over 3,500 pages edited in the last 30 days; more typical levels around 40 pages per 24 hours

29 Quick History of www.twu.ca  Earliest archived Web presence: 1996*  Site made by MPS (UComm) and Computer Services (now IT) * This is as far back as archive.org has records of www.twu.ca

30 Quick History of www.twu.ca  First major re-design: 1999  Outsourced to Axis Interactive  No major updates for 3 years

31 Quick History of www.twu.ca  Second major re-design: 2002  In house, coded by MPS (UComm)  Featured small applications (Job Search, Off-campus Housing)

32 Quick History of www.twu.ca  Third major re-design: 2004  Editing system outsourced to MaestroCMS  Most content still handled by UComm

33 Quick History of www.twu.ca  Fourth major re-design: 2005  New editing software: twuAUTHOR  Some departments getting involved in editing their sites  Took many months to migrate over

34 Quick History of www.twu.ca  Fifth major re-design: 2006  No software changes!  More departments getting involved in editing their sites

35 Quick History of www.twu.ca  Sixth major re-design: 2007  New editing software: Website Author  Better support for web standards  Most departments involved in editing

36 Lessons from history  The university website is too big for a small group of people to manage  Outsourcing created more distance between the website and TWU reality  Editing needs to be available to Staff, Faculty, Students, and outside help (contractors)

37 Migration from twuAUTHOR  Converted ~6,000 pages and ~1,200 folders over from the old system  Updated all templates from proprietary ASP.NET to web-standard XSLT language  Updated the design (CSS) of the site  Reorganized large portions of the site  Dealt with several “legacy” web applications / sites that would have disappeared altogether

38 Migration from twuAUTHOR  All systems have switched over  Current Status  Most pages (and their content) migrated automatically – there are still a few to import  Faculty Profiles  Academic Program List  You can help by updating pages

39 Current problems with WA  Custom content – migration challenges  Occasional errors (usually due to load)  Speed – saving/publishing could be faster  Formatting issues (such as large portions of text turning bold)  Menu bugs (sorting/ordering has issues)

40 Future of Website Author  Continue to get more involvement in editing from the community  Produce more tutorials and a Style Guide  Continue to reduce technical barriers  Better Connections  Event system connected with Aqueduct (and possibly other data, such as Courses)  News, RSS Feeds and XML support  New formats: mobile phones, PDA’s, etc.

41 Future of Website Author  Intercomm (and Student News) will be available, live, with RSS feeds  New kinds of folders  Improved Search support (Google, etc.)  How you can help:  Learn about and use the system  Delegate access permissions (perhaps involve students or alumni, if appropriate)  Keep filing Helpdesk requests / suggestions!

42 Website Content Challenge Web Master Artistic/design sense Technical Know-how Domain-specific Knowledge

43 Website Content Challenge Designer Developer/programmer Artistic/design sense Technical Know-how Domain-specific Knowledge

44 Website Content Challenge Designer (UComm) Programmer (IT/SST) Content-producers (Staff, Faculty, Students…) Artistic/design sense Technical Know-how Domain-specific Knowledge

45 Why Website Author?  Solves the “web content” challenge for the whole campus, putting tools into the hands of the real experts  Designed with knowledge/lessons of 10 years of experience  Meets today’s demands and has capacity to grow tomorrow (in a healthy way)

46 Aqueduct Website Author Q & A Session Presentation available at www.twu.ca/website/author


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