Presentation on theme: "Aqueduct Website Author Simple, quick website editing for everyone Presentation available at www.twu.ca/website/author."— Presentation transcript:
Aqueduct Website Author Simple, quick website editing for everyone Presentation available at www.twu.ca/website/author
About the Presenter Orion Ifland 2003 TWU B.Sc. (Computing Science) Work for Student Life and with SST Live in Winnipeg (telecommute) Working with www.twu.ca since 2002 Working on the web since 1995
Audience TWU Employees: Staff and Faculty Students & Alumni (need special permission) Contractors (need special permission) Today’s Audience Academics, ACTS, Admissions, Enrolment Services, Financial Aid, Grad Studies, Housing/Conferences, IT/SST, Student Life, UComm
Aqueduct Website Author Part of the Aqueduct infrastructure Aqueduct Platform Packages Records, Reports, and Tools Website Author Career Wellness Other packages include: Admissions, Athletics, Billing, Finance, Financial Aid, Housing, Human Resources, IT, Ministries, Project Management, Registration, and Writing Centre.
Significant Advances Streamlined administration = more access to staff, faculty, and students Simplification and speed improvements Multiple file uploader; much easier to work with photos Better browser support (bookmarks, tabs, windows, etc.) Dramatically improved templating A strong foundation with a bright future
Browser Support Website Author, on www.twu.ca, supports any modern browser for viewing pages On the backend, Website Author Supports editing as follows: Firefox (best) Internet Explorer Version 7 Internet Explorer Version 6 (or lower)
The Building Blocks Folders – containers / organization Pages – written content Assets – supporting content (pictures, PDFs, videos, etc.) Shortcuts – navigation
The Building Blocks Folders Pages Shortcut Asset
The Building Blocks Folders Page http://www.twu.ca/website/author/ default.html Shortcut http://www.twu.ca/website/author/try-it
Access Permissions Grey folders indicate “no access” List of people/groups with access
Access Permissions Type a name here and select from the popup list Yellow folders indicate “access allowed” for you
Access Permissions Delegation of access – Once a person has access to a folder, that person can also grant access to others IT / UComm Department Admin
Demo Security Delegating Edit permissions Photos Photo Album Adding a photo from a different folder Formatting Cleaning up Word or old pages Advanced formatting with CSS
Expectations and Policy What to put up? Real question: What’s in your mandate? Staff/Faculty info (bios, contact info, etc.) News Department-specific content When in doubt, ask – direct report, etc. Who’s in charge? Each department gets their own section UComm helps with branding; IT with technology
Expectations and Policy What not to put up? Copyrighted images or other material (unless you have everyone’s consent) – instead, just link to it on the web (if available) Pages or files that are generally not oriented for the web - don’t use your site as a “shared folder” Highly sensitive or private information – even with password protection, there’s a possibility that it might be incorrectly exposed
Expectations and Policy What not to put up? Duplicate information – don’t recreate information that’s already on the site – use links to send people to the other areas Style suggestions Write for skim readers – be concise, use headings Full Style Guide coming soon from UComm
Organization High Level: we’re moving toward being more divisionally/departmentally oriented Division (big) > Department (medium) > Topics (small) > Pages Examples: Student Life > Community Life > International Programs > International Week Academics > FPSPA > Music > Choir > Concerts Enrolment > Services > Important Dates
Organization Organizing your site Start by writing a few pages. When those pages get big, make a folder and split up the page into several pages and put them in the folder. Generally, you should have no more than 10 pages in a folder. If there are more, divide them into more folders around a topic.
Visitor Stats Multi-year trends hard to determine due to changing measurements Unique Visitors Last 30 days: 48,000 (120,000 visits) Last 12 months: 375,000 (1.2 million visits) “Hits” Last 30 days: 440,000 Last 12 months: 3.9 million
Management Trends More pages More editors and distribution of work Editors 1996 2007 ~180 ~2 200
Management Trends More pages More editors and distribution of work More frequent (and wider-reaching) redesigns 19962007 v1 v2 v3 v4 v5 v6 v7 20002004
Management Trends More pages More editors and distribution of work More frequent (and wider-reaching) redesigns More up-to-date content Over 3,500 pages edited in the last 30 days; more typical levels around 40 pages per 24 hours
Quick History of www.twu.ca Earliest archived Web presence: 1996* Site made by MPS (UComm) and Computer Services (now IT) * This is as far back as archive.org has records of www.twu.ca
Quick History of www.twu.ca First major re-design: 1999 Outsourced to Axis Interactive No major updates for 3 years
Quick History of www.twu.ca Second major re-design: 2002 In house, coded by MPS (UComm) Featured small applications (Job Search, Off-campus Housing)
Quick History of www.twu.ca Third major re-design: 2004 Editing system outsourced to MaestroCMS Most content still handled by UComm
Quick History of www.twu.ca Fourth major re-design: 2005 New editing software: twuAUTHOR Some departments getting involved in editing their sites Took many months to migrate over
Quick History of www.twu.ca Fifth major re-design: 2006 No software changes! More departments getting involved in editing their sites
Quick History of www.twu.ca Sixth major re-design: 2007 New editing software: Website Author Better support for web standards Most departments involved in editing
Lessons from history The university website is too big for a small group of people to manage Outsourcing created more distance between the website and TWU reality Editing needs to be available to Staff, Faculty, Students, and outside help (contractors)
Migration from twuAUTHOR Converted ~6,000 pages and ~1,200 folders over from the old system Updated all templates from proprietary ASP.NET to web-standard XSLT language Updated the design (CSS) of the site Reorganized large portions of the site Dealt with several “legacy” web applications / sites that would have disappeared altogether
Migration from twuAUTHOR All systems have switched over Current Status Most pages (and their content) migrated automatically – there are still a few to import Faculty Profiles Academic Program List You can help by updating pages
Current problems with WA Custom content – migration challenges Occasional errors (usually due to load) Speed – saving/publishing could be faster Formatting issues (such as large portions of text turning bold) Menu bugs (sorting/ordering has issues)
Future of Website Author Continue to get more involvement in editing from the community Produce more tutorials and a Style Guide Continue to reduce technical barriers Better Connections Event system connected with Aqueduct (and possibly other data, such as Courses) News, RSS Feeds and XML support New formats: mobile phones, PDA’s, etc.
Future of Website Author Intercomm (and Student News) will be available, live, with RSS feeds New kinds of folders Improved Search support (Google, etc.) How you can help: Learn about and use the system Delegate access permissions (perhaps involve students or alumni, if appropriate) Keep filing Helpdesk requests / suggestions!
Website Content Challenge Web Master Artistic/design sense Technical Know-how Domain-specific Knowledge
Why Website Author? Solves the “web content” challenge for the whole campus, putting tools into the hands of the real experts Designed with knowledge/lessons of 10 years of experience Meets today’s demands and has capacity to grow tomorrow (in a healthy way)
Aqueduct Website Author Q & A Session Presentation available at www.twu.ca/website/author
Your consent to our cookies if you continue to use this website.