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2013 REGIONAL MEETINGS Salt Lake City, UT - Kansas City, MO - Baltimore, MD.

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Presentation on theme: "2013 REGIONAL MEETINGS Salt Lake City, UT - Kansas City, MO - Baltimore, MD."— Presentation transcript:

1 2013 REGIONAL MEETINGS Salt Lake City, UT - Kansas City, MO - Baltimore, MD

2 WELCOME AND THANK YOU FOR ATTENDING! Greetings from your Regional Development Team! Sara Noon-Managing Director Regional Development & Membership Steve Kirr- Director Regional Development Lindsay Comodore- Associate Director of Western Regional Development Mike Cochran- Associate Director of Eastern Regional Development Ashleigh Logan- Chapter Relations Associate Rob Lord- North East Regional Manager 2013 REGIONAL MEETING

3 Saturday 12:00-01:00 PM – Lunch 01:00-01:45 PM – US Lacrosse & Chapter 101 (State of Union) 01:45-02:45 PM – Regional Metrics 02:45-03:00 PM – Break 03:00-05:00 PM – Regional Breakout Sessions 07:00-09:00 PM – Dinner 2013 REGIONAL MEETING

4 Sunday 08:00-09:00 AM – Breakfast 09:00-10:00 AM – Regional Recap & Overnight Thoughts 10:00-11:00 AM – CSB Process Feedback 11:00-11:30 AM – A Look Ahead 11:30-12:00 PM – Q&A/Budget Template help

5 OUR MISSION US Lacrosse is the national governing body of lacrosse. Through responsive and effective leadership, US Lacrosse strives to provide programs and services to inspire participation while protecting the integrity of the sport. OUR VISION We envision a future which offers people everywhere the opportunity to discover, learn, participate in, enjoy and ultimately embrace the shared passion of the lacrosse experience. US LACROSSE

6 US LACROSSE- WHO ARE WE? We are more than 400,000 members nationwide We are 64 regional chapters serving 43 states We are more than 70 full-time staff members We are more than 300 volunteers serving on national boards and committees We are more than 7,000 donors to the US Lacrosse Foundation US LACROSSE

7 US LACROSSE- WHAT DO WE DO? We provide leadership to develop our sport by: Enhancing the lacrosse experience Creating opportunity for all Elevating the visibility of lacrosse Building for the future US LACROSSE

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9 US LACROSSE- BY THE NUMBERS 410,998 members 7,000 donors 300 national volunteers 70+ staff 64 chapters 17 million dollars invested 12 million dollars thru membership 2.8 million magazines distributed 19,000 Coaches-Completed level 1 on-line education course 1,853 Coaches- Completed level 1 certification 6,825 Officials- Completed on-line test 20 Leagues nationwide using the age-based youth rules 150,000 Players included in the 20 leagues 320,000 Youth Rules and Best Practices Guidebooks distributed for Boys and Girls 102 First Stick Grants awarded in 31 States 2,652 Youth and High School players reached by the First Stick Grants $ The value of the First Stick Grants, including equipment, memberships, coaching certifications, AED’s and Convention Scholarships 221 Physical Education Program Grants in 34 States 334 Program Grants Awarded 23,417 Players & Coaches representing 36 States joined “Keeper of Lacrosse” project, designed to preserve and protect the culture, tradition and Hall of Fame. US LACROSSE

10 CHAPTER EFFECTIVENESS SUBCOMMITTEE ORIGIN & PURPOSE OF THE CES The US Lacrosse Board of Directors determined that the Chapter Network needed to be better resourced and strengthened The Regional Chapters Committee of the US Lacrosse Board of Directors created a subcommittee the Chapter Effectiveness Subcommittee (CES) to further develop: 1)Core Strategies 2)Performance Indicators 3)Optimum Financial Model Objective : To deliver financially viable and sustainable Chapters for the long term.

11 VETTING PROCESS (2 YEARS ) CES Subcommittee Composition US Lacrosse Board of Directors (6) Chapter Leaders (6) US Lacrosse Staff (4) CES Subcommittee Meetings Meetings-Face to Face (5) Conference Calls (3) CES Survey’s Data Gathering and Staff Involvement Chapter Surveys (6 surveys conducted-400 collective responses) Chapter Leadership Engaged (12) League Leadership Engaged (17) All CES recommendations are based on a lengthy and comprehensive vetting process culminating with the US Lacrosse Board of Directors approval on September 12, CHAPTER EFFECTIVENESS SUBCOMMITTEE

12 US LACROSSE CHAPTERS CHAPTERS- WHO ARE WE? WHAT IS A US LACROSSE CHAPTER? US Lacrosse is the National Governing Body for the sport of Lacrosse. A US Lacrosse Chapter is an extension of US Lacrosse. A US Lacrosse Chapter shares the same DNA as US Lacrosse, Inc. Chapters are (typically) seen as a volunteer led extension of USL and its 501c3 charitable status sharing local responsibility for serving the lacrosse community. The Chapter Network (currently 64 chapters nationwide) extends the national USL brand to the local communities it serves. US Lacrosse greatly values the dedicated army of volunteers who represent the organization in a professional, unbiased and selfless manner in the local communities. WHAT IS THE PURPOSE OF A US LACROSSE CHAPTER? US Lacrosse Chapters exist to serve players, parents, coaches, officials, program administrators, leagues, members and fans in a given geographic region in the United States.

13 CHAPTERS- WHAT DO WE DO? WHAT ARE THE PRIMARY RESPONSIBILITIES OF A US LACROSSE CHAPTER? Implement US Lacrosse National Standards (e.g. Youth Rules & Best Practices) Deliver programs (CEP, OEP, & PCA), and services (Grants, Education & Training) Deploy local and national lacrosse news and communications to all constituents. Attract, train and retain quality volunteers for local chapter and national service. Maintain comprehensive organizational capacity capable of remaining fully compliant with all US Lacrosse governance. Be fiscally responsible to the constituents with US Lacrosse funds and those funds self- generated through tournaments, events, local fundraising and sponsorships. Be seen as the unbiased support system for all lacrosse constituents US LACROSSE CHAPTERS

14 CHAPTERS- WHAT DO WE DO? WHAT ARE THE VALUES OF A US LACROSSE CHAPTER? The success of USL Chapters will be directly related to the value they provide their local lacrosse community and constituent organizations. USL Chapters will strive to reflect the following values in order to most effectively support the vision and mission of US Lacrosse: Service – Serve all constituents and constituent organizations in the geographic region. Transparency – Operate with openness and integrity fostering greater constituent support. Collaboration and Engagement – Conduct outreach that produces positive and productive relationships that serve to advance the sport. Excellence – Advance Quality in all organizational processes driving success in the organization. Growth - Expand opportunities for all constituents in the community Accountability – Provide good stewardship of resources Results Driven - Measure and Monitor results while maximizing resources. US LACROSSE CHAPTERS

15 REGIONAL METRICS The Regional Metrics Report is a snapshot of key metrics updated quarterly for each chapter comparing the chapter to their region, national totals and goals. The Regional Metrics Report is designed to help Chapter Leaders and US Lacrosse Regional Development Staff measure, monitor and manage the 8 region structure.

16 8 REGION STRUCTURE

17 REGIONAL METRICS

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19 2014 PAYMENT SCHEDULE RESOURCE ALLOCATION: 2014 CHAPTER GRANT OPPORTUNITIES: JANUARY$2,500 END OF 2 nd QUARTER70% of remaining approved funding 3 RD QUARTERRemainder of approved funding Application AvailableApplication DueGrants Awarded FebruaryMarchApril JulyAugustSeptember

20 BREAK 15 MINUTES

21 HELPFUL HINTS TO A PRODUCTIVE DISCUSSION Allow each chapter leader the opportunity to share their key objectives and initiatives per strategic priority. 1.Deliver Programs and Services 2.Deploy Broad Communications 3.Recruit, train & retain quality volunteers 4.Build Organizational Capacity Have one member of the group record the key objectives and initiatives of each chapter leader per strategic priority. Discuss as a REGION what events, education & training, sponsorship or community related opportunities can be shared, financed and or effectively enhanced by multiple chapter collaboration and or involvement. BUDGET REVIEW BREAKOUT SESSIONS

22 Annual Objectives (10 minutes in group, 10 minute discussion) Strategy #1-Deliver Programs and Services (20 minutes in group, 15 minute discussion) Strategy #2-Deploy Broad Communications (10 minutes in group, 10 minute discussion) Strategy #3-Recruit, Train & Retain Quality Volunteers (10 minutes in group, 10 minute discussion) Strategy #4-Build Organizational Capacity (10 minutes in group, 10 minute discussion) BUDGET REVIEW BREAKOUT SESSIONS North East RegionRob Lord Mid-Atlantic RegionSteve Kirr South East RegionMike Cochran

23 2013 REGIONAL MEETING SUNDAY 08:00-09:00 AM – Breakfast 09:00-10:00 AM – Regional Recap & Overnight Thoughts 10:00-11:00 AM – CSB Process Feedback 11:00-11:30 AM – A Look Ahead 11:30-12:00 PM – Q&A/Budget Template help

24 Regional Breakout Groups Report  NORTH EAST: Adirondack, Connecticut, Eastern Mass, Greater Rochester, Hudson Valley, Maine, New Hampshire, Rhode Island, Western Mass, Western NY, Vermont, Upstate NY  MID-ATLANTIC: Charlottesville, Central PA, Delaware, Delmarva, Greater Baltimore, Hampton Roads, NJ North, NJ South, Long Island, Philadelphia, Pittsburgh, Potomac, Richmond, Southwest Virginia, West Virginia  SOUTH EAST: Ala-Miss, Georgia, Gulf Coast, North Carolina, South Carolina, South Florida, Tennessee, Orlando REGIONAL RECAP

25 Presented at Convention: Phase I: Chapter Leadership Meeting to develop Performance Indicator Plan Phase II: Chapter/League meeting to develop priority list of programs and services Phase III: Chapter leadership meeting to finalize CSB CSB PROCESS FEEDBACK

26 Question to consider: WAS THIS PROCESS HELPFUL? What worked? – What didn’t? What was helpful? – What wasn’t? What just felt like a chore? How can we make this better? CSB PROCESS FEEDBACK

27 Phase I: Chapter Leadership Meeting to develop Performance Indicator Plan How many of you went through “Phase I?” How many of you took the board self-assessment? How many of your boards created a list of priorities? CSB PROCESS FEEDBACK What worked? What didn’t? What was helpful? What wasn’t? What just felt like a chore? How can we make this better?

28 Phase II: Chapter/League meeting to develop priority list of programs and services How many of you went through “Phase II?” How many of you hosted a constituent meeting? Did you develop a list of the organizations’ priorities? CSB PROCESS FEEDBACK What worked? What didn’t? What was helpful? What wasn’t? What just felt like a chore? How can we make this better?

29 Phase III: Chapter leadership meeting to finalize CSB How many of you went through “Phase III” or final budget meeting? How many of you used the provided budget tool? How challenging was it to plan this far in advance? CSB PROCESS FEEDBACK What worked? What didn’t? What was helpful? What wasn’t? What just felt like a chore? How can we make this better?

30 Thoughts on the overall process What did I miss? How can we make this better? CSB PROCESS FEEDBACK What worked? What didn’t? What was helpful? What wasn’t? What just felt like a chore?

31 Chapter Timeline Chapter Grant Program Applications are currently being reviewed USL notifies applicants by October 1 st Grants are deposited with 3 rd quarter rebates 2014 Final Budgets due SEPTEMBER 6 TH ! North East Chapters- Please send to Rob Lord Mid-Atlantic & South East Chapters - Please send to Mike Cochran Budgets submitted after September 6 th can not be considered Constituent/Benchmark Survey Distributed in September 2013 to membership A LOOK AHEAD

32 Chapter Timeline National Convention (attending convention is optional) There is no mandatory all-chapter meeting Friday, January 10 th - Chapter Social for those in attendance Saturday, January 11 th - Chapter one-on-one meetings (by request) 2013 Participation Survey due January 31 st 2014 World Championships (PROPOSED) Thursday, July 17th, Arrive & attend Semi-Finals Friday, July 18 th, Chapter Leadership Meeting Saturday, July 19 th, Attend Championship Game Sunday, July 20 th, Depart Tickets: A LOOK AHEAD

33 THREE BIG 2014 DEADLINES: Chapter Certification- Due May 31 st Constituent Support Budget for Due September 1 st Participation Survey- Due November 15 th  Feedback PROPOSED TIMELINE

34 THANK YOU! On behalf of the US Lacrosse Regional Development Team 2013 REGIONAL MEETING Sara x 114 Steve x 122 Lindsay x 189 Michael x 131 Ashleigh x 190 Rob x 188


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