Presentation on theme: "The system of management and financial accounting SBC BillingAnywhere"— Presentation transcript:
1 The system of management and financial accounting SBC BillingAnywhere Overview of SBC BillingAnywhere for the automation of business processes of intermodal container shipping and cargo customs clearanceAlexander StarshininGeneral Director LLC "SoftBusinessConsulting"
2 SBC BillingAnywhere Overview Any business related to transport logistics, requires very careful management of financial and productive resources, the possibility to get operational information, monitoring movement of cargo at all stages of delivery and customs clearance, minimizing staff in the processing of large volumes of information.SBC BillingAnywhere solution was created on the basis of years of work experience of the SoftBusinessConsulting company with shipping agents and customs brokers involved in maritime container shipping. It ensures effective implementation of automation tasks of information of business processes within the company in the following directions:interaction with customers;transport logistics at all stages of cargo delivery;customs clearance;port forwarding;organization of settlements with providers and customers.
3 The concept of SBC BillingAnywhere system building SBC BillingAnywhere system is designed to provide management accounting for a separate company as well as for the group of companies (holding company) in a single centralized database.The basic functions of the systemContractors database organizationRegistration of incoming and outgoing invoices for rendered servicesOrganization of settlements accounting with contractors on the basis of the cash movement and cashless paymentsWork with accountable persons (staff advances)Organization of the database of agreements with contractorsInvoice payments history storageAutomatic generation of accounts receivable and accounts payableFormation of management financial reportsOrganization of comfortable system of payments to customers, service providers, business partners that allows to organize the timely and effective monitoring of financial condition and status of the company stock for senior and middle managers.
4 Key features of the system Organization of management and financial accounting, as a separate enterprise, and across an unlimited number of companies (holding company)Multi-currency system and the automatic formation of any cross-currency exchange ratesRapid formation of payables and receivablesStoring the history of the basic system data (customers book, currencies history, the history of tariff plans, the history of changes in taxes, etc.)Differentiation of the users access level to the system data and functionsConvenient, user-friendly interfaceFlexible mechanism for setting the system in the workplace of the Customer by using special configuration parameters of system application
5 SBC BillingAnywhere solution card for transport logistics Sales ChannelsAgents and PartnersAffiliatesCustomer Service DepartmentAnalyticsTransport businessFinanceCustomer ordersContract managementContainer bookingAccount payableCargo works planningCargo trackingCustoms clearanceAccount receivableRates and agreementsCirculation of documentsCustomers notificationsDaily reportsReports generationLines and agentsIntegration with external ISSupply processesCustomers and contractorsFixed assetsAdvance reportsFundsUser access rights control“Cargo information is important to the same extent as the cargo itself...”
6 The most important processes Orders managementFinance, mutual settlements controlFinance (Account payables and receivables,settlements)Client side(CRM, working with clients, analytics)ControlManagementBusiness AnalyticsTransportationplanning and executionOperational analysisTransportation management
7 Solution composition SBC BillingAnywhere Base composition :SBC Administrator – administration and configuration of SBC BillingAnywhere system, user access control.SBC Finance - organization of financial accounting at the enterprise regardless of its primary business (freight forwarding, customs brokerage, trade or services).SBC Forwarding – application of automation of forwarding business processes for containers shipping and cargo customs clearance.SBC Customer Service – organization of interaction with customers of freight-forwarding companies, application implementing the functions of CRM (Customer Relation Management).
8 Состав решения SBC BillingAnywhere Дополнительные модули :SBC RatesAutomatic notification of customers about order status viaCustomers web-portal SBC WebPortalCCD forms automatic downloads from declaration issue software(Sigma-Soft, TKS, Alfa-Soft)The module which automatically uploads customers documents on containers in orders databaseModule for automatic work with LLC «Rolis» system on cargoes in ports PTK (Saint-Petersburg)The module for work with the lines in EDIFACT formatAutomatic interaction with cargo tracking system SBC CargoTracking
9 “SBC Finance“ application “SBC Finance" application is designed for the organization of financial accounting at the company and is used to perform the following functions:Enterprise contractors database maintenanceMaintenance of exchange rate reference bookCash credit and debit orders, cash book registrationAccounting of non-cash movements on bank accountsThe organization of work with accountable persons (staff advances)Invoice (business operations) credit-note journal maintenanceOrganization of contractors agreement databasePayments posting (matching) on invoices or business operationsAutomatic generation of accounts receivable and payableGeneration of various managerial financial reports……….. and much more
11 SBC Forwarding application “SBC Forwarding" application is designed to automate business processes of companies involved in the rendering of freight forwarding and customs services. Application key functions:Contractors database maintenanceReference book maintenance, which enables application work (countries and cities reference book, goods reference book, containers types, vessels reference books, etc.)Orders for freight forwardingAccounting of status of orders at each stage of freight forwarding (shipment accounting, bills of lading input, multiple purchase orders, customs declarations and other documents generated during the work with customer orders)Accounting of overhead costs for orders fulfillment on freight forwarding (freight, transportation, storage, customs fees, etc.)The organization of settlements with customers for completed ordersGeneration of various statements that control the passage of customer orders at all stages of work with themUser access control on orders (amounts, statistics, profitability, etc.)
12 Transportation management Open architecture and scalability Easy to configureReliability and scalabilityTechnical supportTransportation managementPlanningAgents choosingBooking placingEvaluation PaymentOrdersCargo deliveryEvent managementOperational informationCustomerserviceCarriers settlementsRatesTrackingPaymentsOrdersShipment placeBill of goodsPlanning CCD applicationCustoms payments planningApplicationsfor paymentInvoice checkЗаявки на доставкуКонтроль доставкиCustomerServiceDepartmentCustoms clearanceFinanceLogisticsCarriersProviders/customersInner structures
13 Forwarding module work principle t0 – order registrationt1 – booking placingt2 – booking confirmationt3 – shipper shipmentCustomert4 – vessel shipmentFinancial unitIncomest5 – bill of lading registrationt6 – ETA (estimated date)t7 – arrival datet8 – vessel dischargeOrder Statusauto-notificationst9 – customs planningExpensest10 – CCD issue and submissiont11 – delivery to consigneet0t1t2t3t4t5t6Time axis, tt7t8t9t10t11Sea transportationDestination portDeparture portPort forwardingand customsclearanceTransport agent (line)ShipperConsignee
14 Transportation management Single process Orders serviceOrders registrationRoute selection and placement of bookingCargo deliveryTrackingLines and agentsTransportation tracking in real timeDelay controlInformation portalsData exchange in EDIFACT formatAccounts andfinanceIncome and expense planningInvoice paymentsThe calculation of earnings per containerCRMCustomers internet-portalOrders status auto-notifications“76% of logistics managers in most companies do not have the ability to track goods in transit.”
15 Customers internet-portal SBC WebPortal Full information about orders status Register of applications for goods deliveryPlaced orders listGetting timely information on order completionBrowse container eventsBrowse booking statusViewing and registration of electronic documentsCargo tracking
16 Customers internet-portal SBC WebPortal Cargo delivery order card