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Agency for Innovation by Science and Technology. agency for Innovation by Science and Technology INNOVATION MANDATES: Funding programme for postdoctoral.

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Presentation on theme: "Agency for Innovation by Science and Technology. agency for Innovation by Science and Technology INNOVATION MANDATES: Funding programme for postdoctoral."— Presentation transcript:

1 agency for Innovation by Science and Technology

2 agency for Innovation by Science and Technology INNOVATION MANDATES: Funding programme for postdoctoral researchers Veerle Cauwenberg July 1 st,2013

3 Overview Purpose General terms and conditions Different types of IM-grants Consortium Budget and support Intellectual property rights Application Evaluation Timing 3

4 IWT postdoctoral mandates:purpose -Provide support to postdoctoral researchers who wish to undertake active efforts to achieve the effective transfer, the exploitation and the utilisation of their research findings, either through a close collaboration with an existing company, either directed towards the establishment of a new spin-off company. -Main objectives of the research project are: -strategic basic research resulting in the applicability of the research results in the industry -the economical valorisation of research niche between university research and research in industry; strong input from the research institutes, but with a valorisation in business; strategic basic research projects, characterized by a risk level which is still too high to be already carried out as an industrial R&D project. 4

5 IWT postdoctoral mandates 5 Education Research Innovation Strategic PhD-grants Baekeland- mandates O&O Postdoc Innovation mandates

6 General terms and conditions Funding is granted on a project basis to individual researchers Supported by one or more: -Scientific promotor(s): -responsible for the scientific supervision (scientific quality and progress of the project) -Industrial mentor(s): - involved in the strategic orientation of the project and guidance in valorisation aspects - co-responsible for the financing in phase 2 The mandate holder is an employee of the knowlegde centre, with the option to become an employee of the company in a later phase (phase 2) 6

7 Different types of mandates Particular form of project-based support within the - SBO-funding programme - Industrial R&D funding programme 1)Spin-off mandates: - leading to the establishment of a spin-off company - main target of this type of innovation mandates is research (and activities) directed towards the creation of a spin-off company with an industrial activity in Flanders - prior to the application, consultation of the TechTransfer office of the university/research institute is required - 100% support for maximum 2 years (mandate stops at the date of foundation of the company) - support to the research institute - mandate holder is employee of the knowledge centre 7

8 Different types of mandates 2) Cooperation with existing companies: - with co-financing - phased model These innovation mandates may consist of 2 phases: -First phase: -Preliminary phase in which more research is performed to assess the applicability in a business context -all partners involved will define milestone(s), and the thereto related scientific objectives, which should be achieved before a transfer of results to the industry will be possible -maximum 12 months -100% support to the knowledge centre -Mandate holder is employee of the knowledge centre 8

9 Different types of mandates 2) Cooperation with existing companies: -Second phase: -Mandates starting with phase 1 shall proceed to phase 2 after 6 months or after 12 months at the latest -It is possible to start directly with phase 2, in particular when there is a clear one-to-one relationship with a company, and/or when the company considerably contributes its own knowledge/models/tools -The company is the applicant and is responsible for the strategic orientation of the research and for co-financing -50% or 60% (for SME’s) support to the company -Project duration of 24 months (or maximum 36 months) -Mandate holder is employee of the research institute or of the company 9

10 IWT-Innovation mandates -Switch from phase 1 to phase 2: -No discontinuity -No additional overhead -Evaluation of the project proposal: advice by external experts about phase 1 advice by external experts about phase 2 -By the end of phase 1: agreement between the knowledge centre and the company about the transfer of results -New decision of the Board of Directors and new funding agreement with the company 10

11 IWT-Innovation mandates -2-years mandates, maximum 3 years (with co-financing of a company) -Mandates with 2 phases can only be extended in phase 2 (12 + 24 months) -The funding programme is open to all nationalities and all academic disciplines, to anyone who holds a doctorate diploma 11

12 Partners Applicant: 1) spin-off mandate and phase 1: candidate mandate holder affiliated to a knowledge centre 2) phase 2: the company Partners: 1) research institute + scientific promotor; company + industrial mentor 2) candidate mandate holder, research institute + scientific promotor; company appoints an industrial mentor. 12

13 Candidate mandate holder The scheme is open to anyone who holds a doctoral diploma In case the PhD defense is planned in the short term (within 6 months), we need a written declaration of the scientific promotor with the planned date of the PhD defense + no contra-indications The same candidate can only be granted an innovation mandate once A candidate can apply max. 2 times A candidate may not apply at the same time for funding through another IWT funding programme Transitional measure: Extension of an ongoing “onderzoeksmandaat” (OZM) is only possible by an innovation mandate in phase 2 (with co-financing of a company) 13

14 Company  All companies with activities in the Flemish region  Sufficient added value for Flanders remains important and is an evaluation criterion  Commitment for the whole project period  Assignment of an industrial mentor  Cooperation between companies is possible  In phase 2, the company can be the employer of the mandate holder See also: kmo-faq-box 14

15 Knowlegde centres -Employer of the mandate holder (mostly) -Responsible for the scientific supervision -Publications/protection of knowledge e.g. by patent applications cooperation agreement interface offices -Spin-off mandates: prior consultation of the interface offices -Cooperation with different knowledge centres: good agreements are necessary 15

16 Budget -Basis = pay-roll of 1 postdoctoral researcher, according to the salary scales of the knowledge centre -Other costs = (fixed costs + operating costs + equipment costs) = maximum 40.000 euro/FTE per year -Overhead (max. 20.000 euro/FTE per year) -Operating costs (materials, licencies, travelling costs, …) -Depreciation of equipment (% occupation, depreciation period) No fixed sum but a maximum (details) -Budget has to be discussed beforehand with the different partners 16

17 IWT-support IWT-support:  The funding is project-based, granted by IWT either to the knowledge centre, either to the company  IWT does not act as en employer, and is not responsible for the direct payment of the salary to the mandate holder  The funding is paid in instalments every six months, in the form of advance payments The employer is responsible for the contractual aspects and reimbursements of the mandate holder In phase 1 and for spin-off mandates: support = 100% In phase 2: Large companies: 50% support S(M)E’s: min. 60% support 17

18 2013: What is new ? Stimulation of the cooperation with S(M)E’s: - ME: funding rate is 60% - for SE’s: the funding rate is raised to 70% - for all organisations: the project can get 10% extra support if there is a well-balanced collaboration between several independent companies of which none of the companies contributes more than 70% of the cost, and at least one partner is a SME. 18

19 Intellectual property rights Spin-off mandates and mandates in phase 1: 100% funding to the knowledge centre (SBO-Decree)  The companies only take on a coaching role and they do not acquire any rights to the research results;  In Phase 1, it is possible to agree on a “Right Of First Negotiation”  Upon transferring IPR to a company, the knowledge centre receives a fee in accordance with the market price for the transfer of intellectual property rights;  The company acting as an industrial mentor has no guarantee on the possible licensing/exploitation of the project results. 19

20 Intellectual property rights  If the company also contributes its own knowledge/ models/tools, an immediate start with Phase 2 is highly recommended  Mutual consent concerning the distribution of IPR: 1. Preference given to shared rights 2. Property rights to the results would belong to the knowledge centre 3. Company would acquire property rights on results with a specific target  Obviously, partners need to agree on acces to background knowledge 20

21 Submitting an application -Application forms ( -3 different application forms: -Spin-off mandate -Phase 1, followed by phase 2 -Directly start in phase 2 -Appendices have to be submitted in a separate file: -Declaration of the candidate mandate holder (and of the company in phase 2) -Budget (dedicated excel-file) -Copy of the doctoral diploma -Signed declaration for cooperation -Term sheet/collaboration agreement (or with a commitment to provide these documents to IWT no later than five working days before the oral defence. ) -(Company information – financial data) 21

22 Funding agreement  IWT-knowledge centre or IWT-company (phase 2)  The funding is paid in instalments every six months, in the form of advance payments.  Specific for one mandate holder (cannot change) Mutual cooperation agreement  Company-knowledge centre(s)  Mutual payments  IPR & use of the results The IWT-funding agreement can only be signed after the approval of the cooperation agreement 22

23 Start date  At the latest, 6 months after the decision by the Board of Directors  Can only be started once the doctoral diploma has been obtained Retro-activity is possible:  Earliest possible start date = 1 st of the month following the deadline for submission  Period before the decision: at the risk of either the knowledge centre or the company  Only possible if the requirements are met, as well as all the conditions to carry out the research 23

24 Follow up Progress report every six months (for each payment) Final report Financial report at the end of the project: corresponding to the real costs and committed funding rate, last payment = accepted funding minus the instalments already paid Changes within the scope of the innovation goal: OK 24

25 2 nd call in 2013 Deadline for submission: September 9 th, 2013 at 12.00 noon submit an electronic version to (or CD-rom) 2 separate files: 1 file with the application form (parts 1 – 4) 1 file with the signed declarations (appendices): budget, copy of doctoral diploma, declaration of cooperation, term sheet/ cooperation agreement, (financial data of the company). The application will be checked for eligibility upon receipt (14 working days) Oral defense: November, 2013 Decision: December 19 th, 2013 25

26 26 Contact persons  programme: Veerle Cauwenberg (  Secretary: Herlinde Franco (  Input :  Life Sciences: Mia Callens,  ICT-mechatronics: Carine Lucas,  Materials-chemistry-process technology: Veerle Cauwenberg  Director: Maarten Sileghem  Questions: mail to

27 Koning Albert II-laan 35 b 16 B-1030 Brussels Tel.: +32 (0)2 432 42 00 Fax.: +32 (0)2 432 43 99 E-mail: agency for Innovation by Science and Technology

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